www.sphereentertainmentco.com.
Who are we hiring? Senior Administrative Assistant will provide comprehensive hands-on support to senior executives within Sphere Studios by managing complex calendars, coordinating meetings and high-priority initiatives, overseeing travel and event logistics, maintaining key documents and communications, and ensuring seamless execution of projects across teams while acting as a trusted partner who enables leadership to focus on strategic priorities in a fast-paced, high-profile environment.
What will you do?
- Coordinate executive meetings, schedules, and high-priority initiatives in a constantly shifting environment.
Serve as a liaison across internal departments to maintain smooth communication and workflow.
- Support additional executives or departments as needed, ensuring seamless coverage and continuity of operations.
Track meeting action items, follow-ups, and deadlines to ensure timely completion.
- Anticipate contingencies and strategically prioritize tasks across multiple projects.
Prepare travel and expense reports using Concur or a comparable program.
- Handle administrative tasks, including document management, printing, database entry, and ordering supplies.
Coordinate detailed meeting logistics, including materials, instructions, and A/V setup.
- Review correspondence and identify appropriate follow-up actions, ensuring timely responses.
Support logistics, scheduling, and coordination for team events, off-sites, and client engagements.
- Manage highly confidential information with discretion and maintain proper version control of documents.
Execute ad-hoc projects to support company initiatives and improve internal processes.
What do you need to succeed?
- Minimum of 5 years of experience supporting senior executives in a matrixed organization, preferably within production studios, media, or entertainment.
Highly organized and detail-oriented, with the ability to anticipate the impact of simultaneous projects.
- Skilled at managing dynamic calendars with tact, diplomacy, and sound judgment.
Demonstrated ability to quickly understand organizational structure and execute team objectives in complex and ambiguous environments.
- Maintain confidentiality and professionalism at all times.
Experience with Concur or a comparable platform for managing expenses and travel.
- Energetic, positive, outgoing, and resourceful.
Proficient in Microsoft Outlook, Excel, Word, PowerPoint, Teams, Slack, Zoom, and Google Workspace.
Special Requirements
- Light travel may be required.
Availability to work outside of normal business hours as needed to support required schedules.
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