Overview
Kimley-Horn, one of Fortune Magazine's "100 Best Companies to Work For," has an exciting opportunity for a seasoned Sr. Administrative Assistant in our Austin, Texas (TX) office. This is an in-office role. Hybrid and remote schedules are not available.
We are looking for an initiative-taking, detail-oriented professional to provide a high level of administrative support to our regional leadership team. You will play a vital part in supporting the day-to-day operations and administrative needs of the team. This role requires strong communication and organizational skills, as well as the ability to manage multiple priorities effectively. You will also collaborate closely with various departments and a team of regional administrative assistants. Ultimately, you will be a key contributor to our regional leadership team, ensuring that it runs smoothly and efficiently.
Responsibilities
Provide comprehensive administrative support to members of our regional leadership team including:
Team Support:
proactively manage several Outlook calendars
book travel arrangements and manage expense reports
Meetings and Training Support:
partnering to develop, schedule, and implement meetings and trainings
coordinate conference rooms, agendas, and meals
collect data and create detailed agendas and reports tailored to team needs for weekly and monthly meetings
ensure relevant materials are organized and distributed in advance
Team Building:
create strong working relationships with other administrative staff and senior leaders
Qualifications
High school diploma or equivalent and a minimum of 9 years of experience supporting a senior executive team in a corporate environment.
Exceptional communication, organizational, and time management skills.
Ability to build working relationships at all levels of the organization.
Must possess a high-level of forethought and ability to take initiative.
Anticipate, troubleshoot, and solve problems independently.
Self-starter who can thrive in an environment where leaders are in other offices and often travel serving clients.
Strong attention to detail and ability to maintain accurate records.
Proficiency in office software (e.g., Outlook, Excel, Forms).
High level of professionalism and confidentiality.
Why Kimley-Horn?
At Kimley-Horn, we do things differently. People, clients, and employees are at the forefront of who we are. Clients know we prioritize achieving their goals and growing their success. Employees know our culture and approach to business are built on a desire to provide an environment for everyone to flourish. Our commitment to quality is only as good as the people behind it- that's why we welcome and develop passionate, hardworking, and proactive employees. We take pride in how our employee retention, robust benefits package, and company values have led to Kimley-Horn's placement on the Fortune "100 Best Companies to Work" list for 19 years!
Key Benefits at Kimley-Horn
Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
Professional Development: Tuition reimbursement and extensive internal training programs.
Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.
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Applications are being accepted on an ongoing basis; however, this job posting may close at any time after a minimum of 3 days of being posted.
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Applicants must be legally authorized to work for Kimley-Horn in the U.S. without employer sponsorship. We do not typically sponsor H1-B or any other work visa petitions.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Posted Date2 weeks ago(5/12/2026 10:37 AM)
ID2026-23862
EducationHigh School Diploma/GED
Discipline/FocusAdmin Support Production
Kimley-Horn keeps two groups of people at the center of its business: its clients and its staff. Past president Ed Vick said, "We have no reason to exist except to serve our clients." That intense focus on providing quality to the people we serve has made Kimley-Horn one of the nation's top consulting firms in every discipline we practice.
But the firm's core purpose, articulated by its leadership and lived out daily, is "to provide an environment for our people to flourish." We know that people are fulfilled, motivated, and challenged in different ways. In order to foster our individual aspirations, we support our people as they grow into roles and take on responsibilities that are important to them. Growing professionally, having fun with our colleagues, and finding satisfaction in our work are central to our way of life.
To that purpose we add core values: "honesty, integrity, and ethics; exceptional client service; high expectations; sharing and caring; sustained profitability." Our core values and core purpose provide a foundation for the way we approach our business. Our vision is long-term and our expectation is always to perform with quality, for the sake of both groups at the center of our firm.
Through their work, our people discover untapped talents and interests. At Kimley-Horn we work hard to allow that to happen. We have college students who started as traffic engineers now working on ITS projects. We have former administrative assistants who are now human resources professionals and former marketing coordinators who are now transportation planners.
We provide the environment. We want you to take advantage of it and flourish!