Senior Administrative Assistant - Leukemia

Senior Administrative Assistant - Leukemia

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. The Senior Administrative Assistant - Leukemia role supports the Leukemia department, which is dedicated to advancing patient care, research initiatives, academic programs, and departmental operations. The Senior Administrative Assistant - Leukemia provides advanced administrative and secretarial support that helps ensure efficient coordination of departmental activities and resources.

At UT MD Anderson, the Senior Administrative Assistant - Leukemia serves as a key operational partner for department leadership, faculty, staff, trainees, and patients. This position contributes to administrative excellence, supports strategic initiatives, and helps maintain effective communication, financial oversight, and program coordination across the department.

The ideal candidate has strong administrative and organizational experience, excellent written communication skills, and the ability to manage complex projects, budgets, and departmental activities. Preferred qualifications include an Associate's Degree or Bachelor's Degree, while candidates meeting the required education and experience combinations are also encouraged to apply.

Salary Range (Hourly Equivalent): Minimum $21.88 | Midpoint $27.40 | Maximum $32.93

Work Schedule: Days

Work Location: Hybrid Onsite/Remote

Why Us?

Join UT MD Anderson and play an important role in supporting a department focused on advancing leukemia patient care, research, and education. This position offers opportunities to contribute to meaningful initiatives, collaborate with multidisciplinary teams, support faculty and patient-centered programs, and develop valuable administrative, operational, and project management expertise while maintaining a healthy work-life balance.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Administrative Support

• Perform complex administrative and secretarial duties in support of department operations
• Compose formal and informal correspondence for faculty, leadership, and departmental needs
• Create, edit, and format presentations and professional documents
• Interpret institutional policies and procedures for employees
• Coordinate and maintain departmental administrative activities and priorities

Human Resources & Program Coordination

• Coordinate human resources activities for the department
• Coordinate and maintain trainee, fellowship, observer, and visitor programs
• Support onboarding, program administration, and participant scheduling
• Serve as a resource regarding departmental processes and institutional requirements

Financial & Operational Management

• Monitor and balance departmental budget activity
• Manage departmental purchasing activities
• Establish and maintain budget control systems to monitor expenditures
• Coordinate maintenance of physical plant operations, physical inventory, and space planning activities

Research, Grants & Strategic Projects

• Ensure timely submission of required reports and documentation related to manuscripts and grants
• Track project stages and milestones while alerting investigators regarding deadlines
• Initiate and coordinate response processes for required submissions
• Develop project priorities and monitor the status of special projects
• Direct and coordinate project activities through delegated subordinates
• Assist with grant and contract preparation activities
• Participate in strategic planning initiatives for the department
• Support planning and implementation of information systems and other special projects

Patient & Referral Support

• Handle telephone calls from patients, referring physicians, care centers, and new patient referrals
• Participate in the patient care process through professional communication and coordination
• Assist faculty in building and maintaining referral practices
• Provide professional and supportive assistance to new patients and referring physicians
• Facilitate communication between patients, providers, and departmental resources

Other duties as assigned

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree or Bachelor's Degree

WORK EXPERIENCE

• Required: Five years Administrative/secretarial experience or three years required experience with Associate's degree or one year required experience with Bachelor's degree.

OTHER REQUIREMENTS:

• Must pass pre-employment skills test as required and administered by Human Resources.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

Additional Information

• Requisition ID: 182311
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 45,500
• Midpoint Salary: US Dollar (USD) 57,000
• Maximum Salary : US Dollar (USD) 68,500
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No

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