Senior Administrative Specialist

Senior Administrative Specialist

Salary

$26.07 - $29.65 Hourly

Location

300 Monroe Avenue NW Grand Rapids

Job Type

Full-time

Job Number

2611-101-1079

Department

Administrator/Controller

Opening Date

10/30/2026

Closing Date

11/6/2026 11:59 PM Eastern

• Description
• Benefits
• Questions

Job Responsibilities

The Administrator's Office is seeking an experienced Administrative Assistant possessing strong attention to detail, interpersonal and customer service skills, and an ability to problem-solve complex issues.

The Senior Administrative Specialist will provide high-level administrative support including managing incoming communications, scheduling and calendar organization, budget management, and assisting with special projects. This role requires a proactive professional with strong judgment and the ability to manage complex tasks, sensitive information, and competing priorities in a fast-paced environment.

The ideal candidate will have excellent communication and interpersonal skills, be highly organized, and can provide information and service to a wide range of internal and external stakeholders.

Key Responsibilities

• Provide administrative support to the Administrators Office staff
• Coordinate calendars, meetings, and travel arrangements
• Assist with budget tracking, purchasing, and invoicing
• Serve as a front desk liaison for internal and external stakeholders
• Maintain records, files, and databases in accordance with retention policies
• Develop, implement, and maintain administrative systems and workflows
• Identify administrative process improvements and recommend efficiencies to enhance operations
• Manage confidential and sensitive information with discretion and professionalism
• Support special projects and initiatives as assigned

This position is part of our HireReach selection process.

Please check your email for the JOFI Assessment once you have applied.

If you have already taken the assessment, you will not need to complete a new one.

Additionally, there is assessment testing that includes typing, Word and Excel that must be completed successfully to be considered for this position. Please monitor the email address you included on your employment application for further instructions (including junk/spam folders)*

Minimum Qualifications

The Administrator's Office is seeking an experienced Administrative Assistant possessing strong attention to detail, interpersonal and customer service skills, and an ability to problem-solve complex issues.

The Senior Administrative Specialist will provide high-level administrative support including managing incoming communications, scheduling and calendar organization, budget management, and assisting with special projects. This role requires a proactive professional with strong judgment and the ability to manage complex tasks, sensitive information, and competing priorities in a fast-paced environment.

The ideal candidate will have excellent communication and interpersonal skills, be highly organized, and can provide information and service to a wide range of internal and external stakeholders.

Key Responsibilities

• Provide administrative support to the Administrators Office staff
• Coordinate calendars, meetings, and travel arrangements
• Assist with budget tracking, purchasing, and invoicing
• Serve as a front desk liaison for internal and external stakeholders
• Maintain records, files, and databases in accordance with retention policies
• Develop, implement, and maintain administrative systems and workflows
• Identify administrative process improvements and recommend efficiencies to enhance operations
• Manage confidential and sensitive information with discretion and professionalism
• Support special projects and initiatives as assigned

Additional Information

• Notices will come via email. Please be sure to monitor the email address indicated on your application*

Kent County is a great place to work!!! But dont take our word for it, watch this video on why our staff have made us their employer of choice.

WHY WORK AT KENT COUNTY?

Invest In Your Future

You can build a secure, lasting career here with benefits that support you and your family.

Make a Difference

Be a part of something meaningful and witness the direct impact of what you do.

Be Part of a Team

Teamwork allows us to achieve together what none of us could do alone.

Lead with Integrity

Be part of a workplace that values honesty, transparency, and doing the right thing.

01

1. If you have already answered these questions in a previous recruitment, please write N/A as your response to the 3 behavioral questions. If you have not yet answered these questions or are unsure, please answer the questions with detail to move forward in this evidence-based selection process.

02

2. Talk about a time when you had to take responsibility for a mistake that you made (in a work environment), including what you learned from the mistake.

03

3. Tell us about a time you had to learn to get along with someone that you found to be very difficult in a work environment (co-worker, peer supervisor). How did you work through the issue and what was the outcome?

04

4. Tell us about a time you gave extraordinary customer service, and why you went above and beyond.

Required Question

Employer Kent County

Address 300 Monroe Ave. NW

Grand Rapids, Michigan, 49503

Phone 616-632-7440

1-800-386-4484

Website http://agency.governmentjobs.com/kentcountymi/default.cfm