Senior Buyer

JOB SUMMARY:

• Buyer is responsible for the daily operational aspects of Purchasing.
• Provides a wide range of buying and purchasing support functions to assure completion of daily purchasing transactions which include order entry, placement, confirmation and expediting to assure appropriate reorder management and inventory control.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Responsible for inventory replenishment based on established ERP reorder management parameters (i.e., reorder points, min/max, and lead times) to minimize stock outs and back orders for customer service and to avoid excess inventory. Inventory reorder management will be completed in conjunction with the VP of Supply Chain & Global Procurement based on assigned item grouping responsibility.
• Responsible for purchase order entry and placement via the ERP system. Performs QA on orders to help assure accuracy and contract compliance.
• Works with vendors to resolve daily order issues/discrepancies (i.e., pricing, back orders, etc.).
• Processes purchase order confirmations and distributes exception information to the VP of Supply Chain & Global Procurement for decision-making and follow-up. Performs QA of all purchase orders to assure 100% execution of ERP system daily released orders.
• Performs purchase order expediting to assure timely goods and services delivery and to assure appropriate completed order closing in ERP system.
• Assists VP of Supply Chain & Global Procurement in establishing business processes that maximize the daily purchasing operations efficiency.
• Maintains contract understanding at a level that enables incumbent to answer routine questions related to product sources, pricing, ordering requirement, etc.
• Coordinates with Accounts Payable to assure purchase order/receiving/invoice discrepancy resolution.
• Maintains Open Order Report to agreed upon standards.
• Assists with the ERP functions utilization and updates data as assigned within the ERP system.
• Develops and maintains reports and documents as requested utilizing ERP system, Google Docs/Sheets.
• Attends meetings necessary to assist with contracting projects at direction of the VP of Supply Chain & Global Procurement and Managing Director.
• Coordinate inter-warehouse transfer of goods and document transfer to accurately complete the transaction.
• Assist the Warehouse with the various processes of physical inventory.
• Enhances professional growth and development through participation in educational programs, current literature, meetings, workshops, etc.
• Maintain compliance with all company policies and procedures.
• Perform related duties as assigned by supervisor.

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

• Minimum of a High School diploma or equivalent is required.
• Minimum of three (3) years purchasing experience.
• Ability to prepare reports, purchase orders, and correspondence related to purchasing.
• Strong problem-solving skills, highly organized and detail-oriented.
• Ability to work under minimal supervision and manage multiple priorities to meet deadlines.
• Ability to effectively work both independently and in a team setting.
• Effective written and verbal communication skills.
• Proficient computer skills, including Microsoft Excel and Word.
• Ability to effectively communicate with internal and external customers.
• Proven ability to meet deadlines and follow directions.

PHYSICAL REQUIREMENTS:

• Ability to safely and successfully perform the essential job duties consistent with ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to work safely and adhere to the Swanson Safety System in daily job duties.
• Ability to sit for long periods of time.
• Must be able to lift and carry up to 50 lbs.