Senior Contracts Administrator

Summary

We are seeking a Contracts Administrator with experience and knowledge in the contract management of large equipment agreements while administering contract deliverables, contract summaries, change management, claims, reporting, acceptance and closeout processes for these complex agreements associated with the VG's Owner Furnished Equipment (OFE). This individual will participate in a multi-disciplinary team that provides contract oversight, implementation, and support and, as necessary, assist members of other departments in relation to such matters.

The Contracts Administrator will report to the OFE Director of Contracts and will support the OFE Project Teams as necessary. This position will be located in Arlington, VA.

General Description Duties & Responsibilities

• Working as part of the OFE Project Teams in administering change management.
• Administering all phases of change order requests, including scope, price and schedule definition, contractual amendments drafting, review with Company's subject matter experts and legal counsels, coordination with strategic contractors, and signature process for approved change orders and amendments, following Company's Guidelines and Procedures.
• Supporting the OFE Project Teams in claims related to defects, serial defects, warranty, and acceptance, amongst others. The Contract Administrator will take the lead on drafting official project notifications, coordinating with technical and commercial experts, and obtaining legal and Upper Management signoffs.
• Monitoring, reviewing, and coordinating responses for incoming official notices from strategic contractors.
• Ensuring that strategic contracts meet all contractual criteria required for partial and final acceptance and/or completion, by developing internal checklists and being the conduit for obtaining final approvals from Company's Upper Management team.
• Receiving and coordinating countersignature for all completion certificates issued by strategic contractors.
• Developing and maintaining strategic contract documentation repositories and trackers.
• Inputting necessary entries in Company's CLM system (Coupa) and obtaining required approvals per Company's DOA, as required, in coordination with the Sourcing and Procurement department.
• Tracking and updating all activities and progress on assigned activities in Company's designated logs.
• Writing contract summaries for OFE executed agreements.
• Reviewing and coordinating contractual deliverables, such as certificates of insurance and securities.
• Attending change management internal and external meetings, as required.

Qualifications

Required Experience

• Minimum 3 years of professional experience with contract / subcontracts.
• Knowledge of contract agreements, legal and commercial requirements involved in contracts, invoicing and change order processes.
• Able to effectively communicate across various disciplines and with contract counterparties.
• Excellent analytical and problem-solving skills, with an ability to spot issues and risks and escalate when appropriate.
• Excellent writing skills, including drafting of contractual documents.
• Ability to prioritize and meet critical deadlines.
• Attention to detail and ability to manage commercially sensitive and confidential information.
• Ability to work independently as well as with team members and take direction in a fast-paced and dynamic environment.

Required Education

• Bachelor's degree in Finance, Economics, Law, Business or related field.

Required Skills:

• Excellent analytical and problem-solving skills, with an ability to spot issues and risks and escalate when appropriate.
• Excellent writing skills, including drafting of contractual documents.
• Ability to prioritize and meet critical deadlines.
• Attention to detail and ability to manage commercially sensitive and confidential information.
• Ability to work independently as well as with team members and take direction in a fast-paced and dynamic environment.

Salary Range:

$120,000 - $140,000