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Administrative Support Jobs in Medford, MA

Senior Department Administrator - Chemical and Biological Engineering

Tufts University
  • Medford, Massachusetts
    30+ days ago

    Job Description

    Overview:

    The department of Chemical and Biological Engineering offers a rigorous education in the fundamentals of chemical and biological engineering in an environment that capitalizes on the technological resources of a world-class research university and the intellectual breadth of a top-ranked liberal arts college. Faculty and students tackle research problems in strategic areas that address national and global needs and contribute to the education of graduate and undergraduate students alike. Students develop active learning and leadership skills to effectively contribute to present and future technological challenges. Graduate and undergraduate students participate in innovative research projects that cut across disciplines and challenge their creativity. 

    What You'll Do:
    The Senior Department Administrator serves as a primary contact and manages a medium to large academic department with moderately complex operations including sponsored research. Independently represents department, faculty and programs to university and external community and may communicate on behalf of Chair. Manages department administration, finances, and operations; faculty, student and academic services and manages one or more support staff employees.

     

    • Acts as resource to explain and interpret policies and information for students and faculty; advises Chair in administrative matters and may represent Chair in their absence. Participates in strategic planning with Chair and serves as liaison with student and business services departments. May serve on school wide committees.

    • Supervises and provides work direction to one or more department support staff as well as student and temporary employees. Hires, trains, and evaluates performance and development opportunities; evaluates workflow and ensures effective coverage and productivity for department operations. Oversees hiring, payroll and employment status transactions and partners with TSS to troubleshoot issues.

    • Compiles data, statistics and drafts regular and ad hoc reports for department or school.

    • Partners with operations division on facilities maintenance, office moves, renovations and space planning. Manages inventory and recommends/approves purchasing for department. Oversees information technology needs and planning. Develops and implements policies and procedures.

    • Develops department budgets, projections, and detailed forecasts; recommends major expenditures, cost savings and actively participates in financial planning. Manages budgets, reviews, and approves purchase orders and expenses and oversees reconciliation of financial statements. Assists local research administration with sponsored research proposals and budgets.

    • Writes, edits and/or publishes newsletters, bulletins, and content to communicate department vision, programs, and research. Oversees website and social media presence. Plans and implements department events, lectures, and seminars.

    • Coordinates search committee meetings, tracks action items and produces statistics and reports. Works with faculty affairs to manage hiring, appointment, promotion, leave and separation paperwork for faculty. In consultation with International Center, coordinates visa applications and visiting appointments.

    • Prepares and works with registrar to implement course schedules. Provides guidance and advice to students and recommends solutions for issues and concerns. Supports graduate students and programs.
    What We're Looking For:
    Basic Requirements:
    Knowledge and experience typically acquired by:
    • Bachelor's Degree
    • 3-5 years
    • Advanced knowledge with Microsoft Office Suite, excellent communication, time management, analytical, organizational and customer service skills.
    • Strong budget and financial management experience.
    • Familiarity with federal, state, and institutional guidelines for research and other types of restricted funding.
    Salary Range: Minimum $40.75, Midpoint $48.45, Maximum $56.30

    Numbers & Facts

    LocationMedford, Massachusetts

    Skills

    • Analysis Skillsunmatched
    • Bioengineeringunmatched
    • Budget Managementunmatched
    • Budgetingunmatched
    • Business Servicesunmatched
    • Chemical Engineeringunmatched
    • Communication Skillsunmatched
    • Cost Controlunmatched
    • Customer Support/Serviceunmatched
    • Data Collectionunmatched
    • Educational Administrationunmatched
    • Expense Trackingunmatched
    • Faculty Administrationunmatched
    • Financial Managementunmatched
    • Financial Planningunmatched
    • Financial Reportingunmatched
    • Financial Statementsunmatched
    • Forecastingunmatched
    • Fundingunmatched
    • Identify Issuesunmatched
    • Information Technology & Information Systemsunmatched
    • Inventory Managementunmatched
    • Inventory Planningunmatched
    • Leadershipunmatched
    • Maintenance Servicesunmatched
    • Media Buying and Planningunmatched
    • Microsoft Officeunmatched
    • Newsletterunmatched
    • Operations Researchunmatched
    • People Managementunmatched
    • Policy Developmentunmatched
    • Policy Implementationunmatched
    • Problem Solving Skillsunmatched
    • Procedure Developmentunmatched
    • Procedure Implementationunmatched
    • Purchase Ordersunmatched
    • Purchasing/Procurementunmatched
    • Reconciliationunmatched
    • Registrarunmatched
    • Research Administrationunmatched
    • Research Protocolsunmatched
    • Seminarsunmatched
    • Social Mediaunmatched
    • Statisticsunmatched
    • Strategic Planningunmatched
    • Student Servicesunmatched
    • Technical Presentationunmatched
    • Time Managementunmatched
    • Visa Applicationsunmatched
    • Web Site Monitoringunmatched
    • Workflow Analysisunmatched

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