$120,000–$165,000 Per Year
Business Operations, Commercial Construction, Communication Skills, Construction, Construction Management, Cross-Functional, Detail Oriented, Establish Priorities, Executive Assistant Skills , Follow Through, Investment Strategy, Leadership, Logistics, Microsoft Office, Operational Strategy, Operations Planning, Organizational Skills, Presentation/Verbal Skills, Process Improvement, Project/Program Coordination, Property Management, Real Estate, Real Estate Development, Reporting Dashboards, Reporting Skills, System Operations, Team Player, Travel Planning, Willing to Travel, Writing Skills
Senior Executive Assistant to CEO
Location: San Jose, California
Status: Full-Time, Exempt
About the Company
We are a well-established commercial construction and real estate organization based in Silicon Valley with operations spanning development, construction, and property management specializing in large-scale commercial and mixed-use projects and is known for combining deep industry experience with a forward-thinking, technology-driven approach.
Backed by more than 100 years of combined experience, the company has built a strong reputation for long-term relationships, operational excellence, and successful project delivery across Northern California.
Position Overview
We are seeking an experienced Executive Assistant to serve as trusted partner to the CEO.
This is a highly visible role supporting an active executive involved in real estate development, construction, investments, and strategic business operations. We are looking for a seasoned professional who enjoys executive support as a long-term career and takes pride in helping senior leaders operate at their highest level.
This role is full-time and in-office in San Jose due to the collaborative and high-touch nature of executive support and cross-functional coordination.
Key Responsibilities
Executive Support & Partnership
- Manage and prioritize a high-volume executive inbox, including drafting responses and tracking follow-ups
- Coordinate a complex and frequently changing executive calendar
- Prioritize scheduling and protect CEO time based on business priorities
- Prepare meeting agendas, briefing materials, notes, and action items
- Coordinate domestic and international travel arrangements and logistics
- Serve as a liaison between the CEO and internal and external stakeholders
- Handle confidential business information with discretion and professionalism
- Maintain organization across communications, meetings, and executive priorities
- Support communication and coordination among leadership teams
- Prepare reports, dashboards, summaries, and presentation materials
- Assist with project prioritization, operational planning, and organizational follow-through
- Help improve processes, reporting, and workflow efficiency
- Support leadership initiatives and operational priorities as they arise
Qualifications
Required
- Bachelor's degree or equivalent professional experience
- Experience in construction, real estate development, architecture, or related industries
- 10+ years of experience in executive support, business operations, project coordination, or related roles
- Experience supporting senior executives in fast-paced environments
- Strong organizational skills and attention to detail
- Excellent written and verbal communication skills
- Strong judgment and ability to manage confidential information
- Proven ability to prioritize and follow through on multiple initiatives
- High level of professionalism, adaptability, and accountability
- Proficiency with Microsoft Office and/or Google Workspace
Preferred
- Experience preparing executive-level reports, presentations, or operational summaries
- Familiarity with process improvement, workflow systems, and operational tools
Compensation & Benefits
Competitive compensation package including base salary, bonus opportunity, health benefits, paid time off, and long-term growth opportunities.
Base salary range: $120,000 - $165,000 annually, depending on experience and qualifications.