Senior Financial Analyst

About the Division

The Fiscal Division (FD) monitors the programs, services, and agencies that receive our funding. Staff ensure compliance with applicable regulations, statutes, and policies. They manage grants, process payments, and track spending. They manage the department's purchasing, revenue, travel, and inventory. Staff also prepare and monitor the biennial budget for the department.

About the Role:

• Independently research and analyze financial information, resolve discrepancies, and determine appropriate fiscal actions.
• Perform accounts payable activities including invoice review and processing, payment requests, voucher approval, fund verification, payment exceptions, and vendor issue resolution.
• Manage accounts receivable and revenue activities including cash, check, ACH, wire, and lockbox deposits; revenue pay-ins; payment application; ISTVs; refunds; and monthly reconciliations.
• Prepare journal entries, payroll journals, federal draws, Journal Vouchers, and other accounting adjustments; maintain fiscal ledgers and support fiscal year setup.
• Create requisitions and encumber funds in OAKS; monitor fund availability, allotments, and encumbrances; and support purchasing and contract-related fiscal activities.
• Process and review payment card (P-Card), EDI, and other financial transactions and ensure appropriate coding and supporting documentation.
• Maintain SpeedCharts, the agency chart of accounts, and equipment asset records in OAKS-AM; generate financial reports using OAKS and OAKS BI.
• Collaborate with program areas, Financial Managers, Procurement and Budget staff, state agencies such as OBM, FSS, TOS, DAS, vendors, and other stakeholders to resolve financial issues and ensure accurate and timely transactions and reporting.
• Provide fiscal guidance and support for grants, purchasing, payments, and other agency financial activities including mail processing, fleet vehicle reservations, supply ordering, electronic document management, and responding to internal and external inquiries.
• Provide high-quality customer service, represent the Fiscal Division at program and inter-agency meetings, and recommend improvements to fiscal policies, procedures, internal controls, and operations.
• Recommend policies, procedures, internal controls, and process improvements to strengthen fiscal practices and operations.

For more in-depth job duties, please click here to to view the position description.

Selection Process:

This position will be filled with an assessment and a structured interview.

• Assessment: Selected applicants will be notified and provided scheduling & assessment instructions via email. The assessment is a timed exercise (please allow up to 1-hour). Microsoft Office Required. You may utilize free software such as Google Sheets in place of Excel.
• Interview: Applicants who successfully complete and pass the assessment may be invited to participate in a structured, in-person interview.

42 mos. exp. or 42 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.

• Or completion of undergraduate core program in business administration, accounting, finance or related field; 18 mos. exp. or 18 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.
• Or completion of graduate core program in business administration, accounting, finance or related field; 6 mos. exp. or 6 mos. trg. in accounting &/or finance to include an advanced level of experience in spreadsheet software.
• Or 12 mos. exp. as Financial Analyst, 66562.
• Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE: Successful completion of the Fiscal Academy may be substituted for 4 mos. of required accounting/fiscal experience referenced in this portion of the minimum qualifications.

Job Skills: Accounting and Finance