Job Summary We are seeking a highly skilled Senior Paralegal with expertise in employment law to join our team in the financial services industry. This role will be responsible for managing employment-related matters, supporting litigation and investigations, and developing processes that strengthen the Employment Legal teams ability to support business partners. The ideal candidate is detail-oriented, highly organized, and comfortable working in a fast-paced environment with cross-functional teams.
Responsibilities
Administrative Support
- Draft, review, and format legal documents, correspondence, and presentations
- Manage employment intakes, conduct initial review of documentation, and prepare initial responses
- Maintain organized case files and records within Google Drive
- Schedule meetings, depositions, mediations, and other legal proceedings
- Assist with invoice management from outside counsel and vendors
- Support development and implementation of employment legal processes to improve efficiency
Litigation Management
- Manage case files for litigation, arbitrations, agency charges, and internal investigations
- Track deadlines, statutes of limitations, and maintain accurate calendars
- Coordinate discovery responses, including collection, review, and production of documents
- Assist in preparation of pleadings, motions, briefs, and filings
- Liaise with outside counsel to ensure efficient information flow and compliance with policies
Compliance & Investigations
- Support internal investigations by organizing documentation and scheduling interviews
- Assist with compliance initiatives related to employment laws and regulations
- Help develop and maintain training materials and resources for HR and management teams
Project Management
- Develop and manage project plans for key initiatives, including stakeholder engagement and resource tracking
- Identify gaps and resolve blockers to maintain project momentum
- Facilitate communication with stakeholders across departments
- Conduct retrospectives and document lessons learned from projects
Required Qualifications
- 57 years of in-house employment paralegal or case management experience
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Proficiency with Google Drive / G-Suite
- Experience with case management and eDiscovery tools (e.g., Exterro)
- Experience with billing and invoice management systems
Education and/or Experience
- All education levels considered, provided candidate meets experience requirements
Nice to Have
- Strong background in litigation holds, discovery management, and document production
- Data tracking and analytics experience for litigation and employment matters
- Demonstrated project management skills and cross-functional collaboration
- Excellent organizational abilities and ability to manage multiple priorities
- Strong interpersonal skills with the ability to build effective working relationships
Additional Details
- Location: San Jose, CA (Hybrid 3 days in office)
- Work Schedule: Monday - Friday, 9:00 am 5:00 pm
- Interview Process: One-on-one interview, followed by a panel interview with team members
Join our team to make an impact by building efficient processes, supporting complex employment matters, and serving as a trusted partner across the organization.