Department of Human Resources
Job Title: Coordinator, Psychological Services Wage/Hour Status: Exempt
Reports to: Director of Special Education Pay Grade: AP04 / 210
Dept./School: Special Education Date Revised: November 2026
Primary Purpose:
Coordinate, monitor, and support assigned districtwide special education programs, evaluation and related services,
compliance activities, management systems, and operational functions to ensure effective student services, accurate
documentation, and compl iance with federal, state, and local requirements. Collaborate with Area Directors and fellow
coordinators to promote consistent procedures, communication, and implementation of districtwide special education
services under the leadership of the Executive Officer of Special Education.
Qualifications:
Education/Certification:
Master's degree from an accredited college or university in psychology, education, or a related field.
Must hold at least one of the following current Texas credentials:
- License as a psychologist
- License as a Licensed Specialist in School Psychology (LSSP)
- Educational Diagnostician certificate
Special Knowledge/Skills:
Knowledge of special education evaluation, counseling, Child Find, and related procedures and legal requirements.
Understanding of the individual needs and characteristics of students receiving special education services.
Ability to interpret policy, procedures, assessment findings, and compliance data.
Ability to supervise personnel, coordinate contracts, manage resources, and maintain accurate records.
Strong organizational, communication, interpersonal, and technology skills.
Experience:
Five years of experience in special education assessment.
Major Responsibilities and Duties:
Program Leadership and Evaluation Services
- Coordinate and monitor special education evaluation and counseling services, including service delivery,
evaluation quality, required documentation, and applicable IEP implementation.
- Establish and maintain procedures for timely initial evaluations and reevaluations and update the district
assessment handbook annually.
- Consult with psychological services staff, assessment teams, campuses, families, and other district personnel
on evaluations, transfers, educational planning, and complex cases.
- Participate in ARD meetings and support early childhood special education cases as needed and within
professional qualifications. Provide evaluation information to support ARD committee decisions and collaborate
with PEIMS staff on placement coding questions.
- Plan and facilitate staff meetings, professional development, and collaborative activities for psychological
services personnel and other district staff. Communicate legal updates, district decisions, and procedural
changes to promote consistent practices and continuous improvement.
Hays Consolidated Independent School District
Evaluation Compliance and Data Management
- Monitor State Performance Plan Indicators (SPPI) 11 and 12, including consent records, evaluation timelines,
completion dates, compliance codes, required notices, and supporting documentation. Collaborate with PEIMS
staff to correct errors and complete annual submissions.
- Review evaluation tracking records, investigate missing or inaccurate information, and coordinate corrections
with responsible staff. Maintain records of pending evaluations, withdrawals, allowable timeline adjustments,
and required notifications.
- Coordinate evaluation and ARD tracking across the school year, summer and annual system rollover, including
early childhood, third-birthday, homeschool, and private school cases.
- Oversee psychological services, Medicaid and service- ticket documentation. Serve as the secondary random
moment time study contact and assist with participant-list updates.
Child Find and Independent Educational Evaluations
- Coordinate Child Find referrals and tracking, including referrals for students not enrolled in the district. Ensure
appropriate communication, documentation, consent follow-up, and reporting to district personnel.
- Coordinate the district's independent educational evaluation (IEE) process, including parent communication,
provider information, consent, records, contracts, observations, reports, ARD participation, and invoice
processing.
- Monitor Texas Education Freedom Account (TEFA) parent requests in TEAL, enter required information, and
communicate pertinent updates to appropriate staff.
Contracted Services and Assessment Resources
- Coordinate contracted evaluation services based on district needs, including provider onboarding, system
access, assignments, timelines, report review, service records, and invoice processing.
- Manage assessment platforms, electronic protocols, subscriptions, and staff access to assigned systems.
Coordinate renewals, provide technical support, and remove access when appropriate.
- Maintain assessment inventories and coordinate the ordering, distribution, and responsible use of testing
materials and protocols.
Collaboration and Professional Responsibilities
- Supervise and evaluate assigned professional, administrative, and support personnel only as formally
delegated by district leadership and identified in the district's approved organizational structure.
- Professional supervision requiring specific credentials must remain within the coordinator's authorized scope
of practice.
- Participate in professional learning, coordinator meetings, campus support meetings, and district initiatives
related to assigned duties.
- Establish and maintain effective communication and professional relationships with special education
leadership, campus administrators, district personnel, families, and external agencies.
- All coordinators are expected to collaborate regularly, share relevant compliance and program information, and
communicate significant issues, regulatory changes, and operational concerns with their assigned Area
Directors.
- Coordinators will also work together to ensure all three Area Directors remain informed of districtwide activities,
requirements, and issues affecting their assigned campuses.
Other
- Follow district safety protocols and emergency procedures.
- Maintain confidentiality, communicate professionally and courteously, provide timely follow -up as needed, and
remain receptive to constructive feedback.
Supervisory Responsibilities:
Supervise, evaluate, and participate in the hiring and firing of Special Education Psych Services team.
Mental Demands/Physical Demands/Environmental Factors:
Tools/Equipment Used: Standard office equipment including personal computer and peripherals
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting
Motion: Repetitive hand motions, frequent keyboarding and use of mouse
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: Frequent districtwide travel; occasional statewide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
EEOC Statement:
Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from
participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of
race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national
origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other
non-merit based factor. These protections extend to all management practices and decisions, including
recruitment and hiring practices, appraisal systems, promotions, and training and career development programs
This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive
list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended
annually based upon availability of funding. Signature of acknowledgement indicates a receipt of aforementioned
information.
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