Special Education Data/ Records Clerk

Job Title: Special Ed Data/Records Clerk Wage/Hour Status: Non-Exempt Reports to: Director of Special Education Pay Grade: PG2 Dept. /School: Special Education Date Revised 08/2023 Primary Purpose: The Special Ed Data/Records Clerk's primary responsibility will be to assist the department in file/record maintenance. Qualifications: Education/Certification High School Diploma or GED equivalent (recognized by the Texas Education Agency or a regional accrediting agency) College hours or Business School preferred Applicant must have satisfactory outcome of fingerprinting background check. Non-refundable fee (approximately $50.00) paid by the applicant, before continuing within the process towards possible employment Special Knowledge/Skills: Proficient skills in typing/data entry Proficient in use of basic office equipment and computers and in file maintenance Excellent communications and interpersonal skills Good organizational skills Demonstrate the ability to work independently Bilingual preferred Experience: Minimum one (1) year experience in customer service or related experience Major Responsibilities and Duties:

1. Type routine memoranda, reports, and various program documents for Special Education support staff.
2. Provide assistance in preparing and scanning documents for departmental needs.
3. Maintain a systematic filing system of all Special Education eligibility records utilizing a medical records model of organization.
4. Know and practice provisions of the Family Educational Rights to Privacy Act (FERPA) in maintaining and ensuring confidentiality of information.
5. Perform periodic audits of Special Education student's eligibility records to ensure compliance with federal and state statutes and regulatory requirements under the direction of the Special 2 Education Compliance Coordinator.
6. Upon written request, release student information from Special Education eligibility records to requesting individuals, agencies, etc. in accordance with FERPA guidelines and department procedures.
7. Duplicate and disseminate forms, programs documents, and information, etc.
8. Use computerized ARD system to upload records, review records for compliance purposes, and assist staff with electronic maintenance of student files.
9. Accept and assist with compiling database of initial referral packets submitted by the campuses.
10. Keep informed of and comply with federal, state and district policies, regulations, and procedures.
11. Answer telephones, recording accurate messages and routing to appropriate staff.
12. Serve as alternate building receptionist, if needed.
13. Work on special projects, as assigned.
14. Perform other duties as may be assigned.
15. Attendance at work is an essential job function. Working Conditions: Office equipment - personal computer, printer, calculator, multi-line telephone. Mental/Physical/Environmental Factors -Lifts/Carries 10-25 pounds frequently, 25-40 pounds occasionally, more than 45 pounds infrequently with assistance; Pushing/Pulling 10-35 pounds sporadically; Maintain emotional control under stress; Continual walking, standing, stooping, kneeling, bending, and twisting. Edgewood Independent School District does not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), age, national origin, disability, military status, genetic information, or on any other basis prohibited by law.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Employee Signature Date Print Name Employee ID#