Specialist, Human Resources Administration

This full-time, hourly position requires a highly organized and detail-oriented human resources professional. The HR Administration Specialist will be responsible for carrying out and supporting HR functions and the day-to-day operations of the HR department. The ideal candidate is highly organized, possesses excellent communication skills, excellent administrative abilities, proactive, and able to handle a variety of human resources tasks efficiently.

The Nationals are a military-friendly organization actively recruiting veterans and spouses.

Essential Duties and Responsibilities:

Human Resources Operations and Administration:

• Maintain accurate and up-to-date employee records across multiple HR systems and databases, ensuring documentation is organized, complete, and compliant with internal standards and recordkeeping requirements.

• Coordinate office events and internal meetings by managing logistics such as room reservations, scheduling, catering, materials preparation, and on-site support to ensure a seamless experience for participants.

• Prepare, proofread, and edit correspondence, reports, presentations, and other business materials to support management communications and ensure accuracy, consistency, and professionalism.

• Prepare and submit invoices for payment processing, track approvals, and follow up as needed to support timely and accurate vendor and departmental payments.

• Process unemployment benefit requests by gathering required documentation, coordinating responses, and supporting timely submission in accordance with company procedures and applicable guidelines.

• Support employee onboarding and offboarding processes by coordinating documentation, system updates, communications, and related administrative tasks to ensure smooth and timely employee transitions.

• Provide coordination and administrative support for HR projects and departmental initiatives, assisting with planning, tracking deliverables, and execution of key activities as assigned.

• Provide high-level administrative and operational support to the Senior Vice President of Human Resources by coordinating a confidential calendar, scheduling meetings, managing travel arrangements, and ensuring day-to-day activities are organized and executed efficiently.

• Support the recruitment process by conducting initial phone screens for select Front Office positions, assessing candidate qualifications, and helping identify individuals who meet baseline role requirements.

• Develop and maintain interview questionnaires and screening materials, ensuring alignment with established recruitment processes, role requirements, and consistent candidate evaluation practices.

• Document interview feedback, notes, and hiring recommendations in a clear and organized manner to support decision-making and maintain accurate recruitment records.

• Conduct professional reference checks for candidates, documenting findings thoroughly and ensuring the process is completed in a timely and consistent manner.

• Update, maintain, and organize job descriptions in the central database, ensuring each document aligns with approved templates, remains current, and supports consistent position documentation across the organization.

• Coordinate and schedule in-person and virtual interviews across departments, managing logistics and communication with candidates and internal stakeholders to ensure an efficient interview process.

• Coordinate onsite recruiting events for full-time and part-time staff by managing logistics, scheduling, materials, and on-site support to deliver a well-organized candidate experience.

• Support the applicant review process by assessing candidate materials and assisting in the identification and shortlisting of qualified applicants for open positions.

• Assist with preparing, submitting, and publishing job advertisements in the UKG applicant tracking system, ensuring postings are accurate, consistent, and aligned with established procedures.

• Perform data entry, documentation, and record-keeping activities with a high level of accuracy to support organized files, reliable reporting, and overall process efficiency.
• Support pre-employment activities and first-day onboarding processes by coordinating required documentation, communications, and administrative tasks to help ensure a smooth new hire experience.