Sr. Administrative Assistant

The ASR Group family of companies make up the world's largest refiner and marketer of cane sugar. The companies produce a full line of grocery, industrial, foodservice and specialty sweetener products. Across North America, ASR Group companies operate five sugar refineries, located in California, Maryland, Louisiana, Canada and Mexico. In Europe, ASR Group companies operate sugar refineries in the United Kingdom, Portugal, and, with a joint venture partner, Italy. The companies also farm sugarcane and own sugar mills in Mexico and Belize. The ASR Group portfolio includes the leading brands Domino, C&H, Florida Crystals, Redpath, Tate & Lyle, Lyle's, Sidul and Whitworths. ASR Group companies also produce and market Tellus, a single-use, compostable tableware and foodservice product made from plant fibers, including sugarcane.

OVERVIEW

The Administrative Assistant provides direct administrative support to the General Plant Manager and serves as a central point of coordination for day-to-day plant administrative activities and the site's community relations efforts. This role manages calendars and meeting logistics, organizes records and correspondence, supports confidential meetings and follow-up activities, and maintains the site's relationships and activities associated with community organizations, properties, events and other external stakeholders. The ideal candidate is highly organized, detail-oriented, service-minded and comfortable working across a fast-paced manufacturing environment and the surrounding community.

DETAILED ROLES & RESPONSIBILITIES

• Provide direct administrative support to the General Plant Manager, including calendar management, meeting coordination, scheduling, correspondence and day-to-day organization of priorities.
• Coordinate internal and external meetings, site visits and events; prepare agendas and materials, arrange meeting logistics, capture meeting notes when requested and track follow-up items.
• Maintain organized electronic and physical filing systems, records, correspondence and other administrative documentation.
• Prepare and format reports, presentations, letters, meeting materials and other business communications as needed.
• Coordinate administrative and logistical support for confidential meetings, labor relations discussions and union negotiations, including room scheduling, materials and meeting documentation as directed.
• Serve as the primary administrative coordinator for the site's community affiliations and maintain productive relationships with community organizations, local institutions and other external stakeholders.
• Directly coordinate the day-to-day administrative needs, scheduling and activities associated with company-owned or supported community properties and facilities, including the park, library, museum and historic homestead.
• Coordinate use of community facilities for approved events and activities, including community meetings, company functions, receptions, site tours and other gatherings.
• Coordinate community events, sponsorships, charitable donations, outreach activities and partnership requests in collaboration with plant leadership and appropriate internal stakeholders.
• Maintain accurate records of community affiliations, events, sponsorships, donations, facility use, requests, contacts and follow-up activities.
• Receive and coordinate routine community inquiries and requests, routing sensitive or specialized matters to plant leadership or the appropriate internal resource.
• dentify community engagement opportunities and bring requests, recommendations and potential partnerships to plant leadership for consideration.
• Represent the company professionally when interacting with employees, union representatives, visitors, community partners, vendors and other stakeholders.
• Participate in required quality, safety, environmental and company training and support site policies and safety expectations.
• Perform other administrative duties and special projects as assigned.

WORK EXPERIENCES

• Minimum of 5 years of administrative, executive support, community relations, office coordination or related experience required.
• Experience providing administrative support to senior leader required
• Experience coordinating calendars, meetings, events, external stakeholders and multiple priorities.
• Experience with community relations, community organizations, event coordination, public-facing activities or nonprofit partnerships strongly preferred.
• Experience working in a manufacturing or industrial environment preferred.
• Intermediate proficiency with Microsoft Outlook, Word required. Advanced proficiency with Excel and PowerPoint required.

EDUCATION REQUIREMENTS

• High school diploma or equivalent required.
• Associate degree or additional education in business administration, communications, community relations or a related field preferred.

SUPERVISORY RESPONSIBILITY

• This position has no direct supervisory responsibility.

ESSENTIAL CAPABILITIES (KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL ATTRIBUTES)

• Exceptional organization, calendar management and follow-through skills with the ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills with the ability to interact effectively with plant leadership, employees, union representatives and external stakeholders.
• Sound judgment and discretion when handling confidential or sensitive business, employee and labor relations information.
• Strong attention to detail and demonstrated ability to maintain accurate records and organized filing systems.
• Ability to work independently, anticipate administrative needs, solve routine problems and escalate issues appropriately.
• Strong customer service and relationship-building skills with a professional and approachable presence.
• Ability to coordinate events, meetings, facilities and logistics from planning through completion.
• Adaptability and flexibility in a fast-paced plant environment where priorities may shift.

PAY RANGE

• $71,000- $98,000

LOCATION OF ROLE

• Crockett, California

We are an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, gender identity, age, national origin, disability, veteran status or any other category protected under federal, state, or local law. All employment is decided on the basis of qualifications, merit, and business need.

Nearest Major Market: San Francisco

Nearest Secondary Market: Oakland