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Administrative Support Jobs in Pittsburgh, PA

Sr. Secretary (Reg FT)

Community College of Allegheny County

Pittsburgh, PA

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JOB DETAILS
SKILLS
Administrative Skills, Advertising, Analysis Skills, Background Investigation, Brochures, Budgeting, Collective Bargaining, Communication Skills, Conference Management, Customer Support/Service, Detail Oriented, Documentation, Federal Bureau of Investigation (FBI), Financial Aid, Grant Awards, Housekeeping/Cleaning, Interpersonal Skills, Meeting Minutes, Multitasking, Office Equipment, Organizational Skills, PC (Personal Computer) Systems, Physical Demands, Prepare Correspondence, Project/Program Management, Purchase Orders, Reconciliation, Regulations, Resolve Customer Issues, Systems Maintenance, Team Player, Time Management, Tuition Reimbursement, Willing to Travel, Work From Home
LOCATION
Pittsburgh, PA
POSTED
3 days ago
Position Title: Sr. Secretary (Reg FT)

Employment Type: Regular Full-Time

Department: Dean of Student Development

Campus: Main Campus

Salary Grade: SEIU E - $18.39

Remote Work Option: Fully In-Person (May be subject to change)

Additional Information:

Work Hours: Standard College hours are Monday - Friday, 8:30 am - 4:30 pm; Additional hours, including evening and weekend hours, may be needed to meet the needs of the department.

General Summary: Performs a variety of administrative secretarial duties fora major campus department or division, which may include preparation of complexcorrespondence, reports, advertisements and news releases, developing filingsystems and other analytical assignments.

Requirements:
Education and Experience: High school diploma or GED plus three years of relevant experience gained through previous job related training or education.

Certifications/Licensures: N/A.

Skills/Abilities Requirements:
  • Should possess excellent interpersonal skills in interfacing with faculty, staff and students.
  • Ability to multitask while effectively communicating CCAC policy and procedures to students and their Must be able to operate various office equipment, including a personal computer, and appropriate College software packages or equivalent.
  • Should possess good organizational, customer service, communication, interpersonal and clerical skills.
  • Detail oriented, ability to multi-task meet deadlines and be a team player.
  • Ability to travel to perform work duties at any campus or center location within the CCAC system.
  • Required to have regular and timely attendance.
Physical Requirements, If Applicable: Must be able to work in a general office environment with the ability to sit for at least 2 hours without interruption.

Duties:
  1. Provides quality customer service to both internal and external customers.
  2. Prepares complex correspondence, reports and other documentation.
  3. Develops and maintains complex filing systems for confidential materials.
  4. Interfaces with students, faculty, staff and outside agencies to exchange information, provide policy interpretation and provide initial assistance in resolving complaints.
  5. Arranges for conferences and special events which include preparing agenda, designing brochures and programs, overseeing registration and scheduling facilities and resources.
  6. Prepares and maintains budgetary and other financial information and investigates discrepancies.
  7. In addition to the above described job duties, you may perform the following duties as specific to your department as indicated below:
    Academic Area: Compiles payroll for employees and part-time personnel; create, edit, and cancel course sections; full-time faculty workloads and adjunct contract letters; takes, transcribes, and distributes minutes of various management and faculty-involved meetings; tracking of required faculty job duties such as Appendix L, class attendance, grade submission, I-grade contracts, contract letters, workload forms, portfolios, attendance at college events; purchase requisitions and vouchers.
    Admissions: Admissions paperwork processing (transcripts, acceptance letters, applications).
    Student Development: Compiles payroll for employees and part-time personnel; takes and transcribes minutes of management meetings.
    Financial Aid: PHEA state award grants, review reports, reconciliation process.
  8. Perform all duties in accordance with applicable laws, collective bargaining agreements, board policies and administrative regulations and directives.
  9. Performs other clerical duties related to specific/unique needs of the department.
  10. Performs other related duties as required or assigned.


Job Open Date: 6/18/2026

Job Close Date: 7/6/2026

Benefits:

At CCAC, we take pride in offering an exceptional benefits package designed to support our employees' personal and professional well-being:
  • Comprehensive Health Coverage: Access to an excellent health plan with a very low out-of-pocket expense network option.
  • Generous Time Off: Enjoy a range of time-off benefits that are tailored to your position, along with a four-day workweek in the summer for an ideal work-life balance. These benefits vary and may include vacation, personal, sick, and holiday pay, as well as options like collegial coverage for faculty.
  • Retirement Planning: Options include a 403(b) retirement plan with up to 10% employer match or a state-defined benefit pension.
  • Financial Peace of Mind: Employer-paid benefits include group life insurance, short/long-term disability, and access to flexible spending accounts (FSAs).
  • Wellness Support: Our Employee Assistance Program (EAP) is available for confidential support, with resources to address personal and professional challenges.
  • Educational Support: Take advantage of tuition waivers, tuition reimbursement, Public Service Loan Forgiveness (PSLF) eligibility, and a variety of professional development opportunities to grow your career.
  • Exclusive Employee Perks & Rewards: Save on theme parks, sporting events, electronics, and more!
  • Additional Advantages: Free employee parking to make your commute easier.


Job Category: Office Support Staff/Maintenance/Housekeeping

Job Slot: 0656

Clearances: Current criminal record/child abuse clearances will be required if offered the position and to be employed at the College. The three clearances are Pennsylvania Child Abuse History Clearance, Pennsylvania State Police Criminal Records Check, and Federal Bureau of Investigations (FBI) Criminal Background Check. The College has provided instructions on how to obtain these clearances, which are available here.

About the Company

C

Community College of Allegheny County

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