Specific Duties and Responsibilities:
Payroll Administration, 401(k), and Benefits Management
- Process and reconcile payroll registers, direct deposits, and check registers for all pay groups
- Prepare and post GL entries; run and format GL/BI reports
- Manage 401(k) reporting, match calculations, census files, annual audits, and Form 5500 filings
- Process W-2s, review quarterly 941s, and manage payroll variance reports
- Manage Ad-hoc reporting (Union, OSHA, etc)
- Calculate vacation & personal time accruals, commission payouts, and shareholder medical imputed income
Banking & Cash Management
- Complete monthly bank reconciliations and organize banking statements for multiple entities
- Monitor payroll accounts for discrepancies and address positive pay issues as needed
Tax Compliance & Regulatory Filings
- Prepare and file multi-state sales tax returns; handle audits and maintain tax rates in JDE
- Coordinate OH CAT Tax filings and resolve sales tax notices
- File IRS Form 2290 and manage FMCSA, NMFTA SCAC, UCR, and UIIA renewals
- Complete NY HUT filings, IL mileage reporting, and coordinate vehicle registrations
Corporate & Systems Administration
- File annual corporate reports
- Manage workers' compensation reporting and NYSIF disability filings
- Maintain headcount files; set up new pay groups and register for SIT/SUI as needed
- Update Payroll Software for rate/filing changes and manage Concur expense reimbursement schedules
Knowledge, skills and abilities:
- Strong leadership skills
- Ability to work in a team environment
- Excellent oral and written communication skills
- Deals effectively with multiple internal/external customers of varying levels
- Demonstrated proficiency in communication, self-presentation and interpersonal skills
- Strong attention to detail
- Multi-state sales tax requirements
- Ability to manage recurring tasks on daily, weekly, semi-monthly, monthly, quarterly, and annual schedules
- Experience with JDE, Workday, Empower and Asset Keeper is a plus
Core Values
- Deliver Service
- Be Positive
- Embrace Family
- Be a Team Player
- Show Integrity
- Have Grit
Job Type: Full-time / Salaried
Pay: $50,000 - 70,000
The estimated range is the budgeted amount for this position. Final offers are based on various factors, including skill set, experience, location, qualifications and other job-related reasons.
Benefits:
- 401(k) with company match
- Dental insurance
- Health insurance
- Vision insurance
- Health Savings Account (HSA)
- Voluntary Life Insurance
- Employee Assistance Program
- Wellness Program
- Paid holidays
- Paid time off