Staff Accountant

We are seeking a detail-oriented and proactive Staff Accountant to help keep our firm's financial operations accurate, organized, and on schedule. This position plays a critical role in maintaining the financial integrity of a growing organization while supporting operational accounting needs.

Competitive base salary based on experience. Starting Pay: $65,000 plus bonus.

Key Responsibilities: (perform other related duties as assigned) 

Month-end close and general ledger

•        Prepare and post recurring and adjusting journal entries, accruals and prepaids within the close calendar.

•        Reconcile operating, payroll and credit card accounts monthly; investigate and clear reconciling items.

•        Maintain balance sheet account reconciliations with supporting schedules (fixed assets, prepaids, accrued liabilities, lines of credit).

•        Assist in preparing monthly financial statements and flux analysis for the Controller.

Case costs and client advances

•        Record case expenses (filing fees, medical records, experts, depositions, investigators) to the correct matter in the practice management system.

•        Reconcile the case cost / client advance subledger to the general ledger monthly.

•        Track and report aged case costs and write-off candidates on closed or dropped matters.

Accounts payable and vendor management

•        Enter A/P invoices, code them to the correct GL account or matter, and route them for approval; support weekly check and ACH runs.

•        Maintain vendor master data and collect W-9s; prepare annual 1099 filings.

•        Reconcile vendor statements, particularly for high-volume medical records and litigation support vendors.

Payroll, benefits and other support

•        Reconcile payroll registers and benefits invoices to the GL; record payroll accruals.

•        Support marketing and advertising spend tracking by campaign and channel.

•        Prepare schedules for tax return preparation and lender reporting.

•        Help document and improve accounting procedures and internal controls.

Key Skills and Qualifications: 

Who You Are

The ideal candidate thrives in a fast-paced, high-volume environment, enjoys problem-solving, and works collaboratively across multiple departments.

You are a highly organized accounting professional who takes pride in accuracy, accountability, and meeting deadlines. You enjoy digging into details, reconciling discrepancies, and ensuring financial information is complete and reliable. You are comfortable managing multiple priorities in a high-volume environment and can balance independent work with cross-functional collaboration.

Required

•        Bachelor's degree in accounting or finance.

•        2–4 years of general ledger accounting experience, including month-end close and account reconciliations.

•        Working knowledge of GAAP accruals and balance sheet reconciliation.

•        Strong Excel: lookups, pivot tables, and reconciling large data sets.

•        High accuracy and discretion with confidential client and financial information.

Nice to have

•        Experience in a law firm or professional services firm, ideally personal injury or other contingency-fee practice.

•        Familiarity with IOLTA / client trust accounting rules and three-way reconciliations.

•        Experience with legal practice management or legal accounting software (for example Filevine, Litify, SmartAdvocate, Needles, CASEpeer or Aderant) alongside a general ledger such as QuickBooks, Sage Intacct or NetSuite.

•        CPA candidate or progress toward the CPA exam.

What We Offer: 

·          Health, vision, and dental insurance

·         401(k) with up to a 4% match

·         3 weeks of paid time off

·         Paid holidays

·         Great work/life balance—no long hours

·         Free on-site parking

·         Stable job with a growing law firm and a supportive team