Position Summary
The Staff Accountant, Fund Administration plays a key role in supporting the financial operations of a growing investment capital firm. This position is responsible for investment fund accounting, fund reconciliations, capital call notifications, vendor and partner support, and supporting financial reporting activities. The ideal candidate will have strong experience with investment accounting processes, multi-entity LLC structures, and maintaining accurate financial records.
Key Responsibilities
Investment Fund Accounting & Reconciliations
- Perform monthly and quarterly reconciliations of investment funds, bank accounts, brokerage accounts, and custodial accounts in conjunction with an outside accounting firm.
- Maintain accurate records of capital contributions, distributions, management fees, fund amendments and investment transactions.
- Research and resolve reconciliation discrepancies in a timely manner.
- Assist with fund-level financial reporting and investor reporting packages.
- Track fund activity and ensure accounting records accurately reflect investment performance and cash activity.
- Coordinate with fund administrators, custodians, and banking partners to validate balances and transactions.
Vendor & Partner Management
- Serve as a primary accounting contact for vendors, service providers, and external business partners on fund matters.
- Review, process, and monitor vendor invoices and payment schedules.
- Maintain vendor records, contracts, and payment documentation.
- Coordinate with legal, tax, audit, and consulting partners regarding billing and engagement matters.
- Assist with managing relationships with banking institutions, fund administrators, and other external stakeholders.
- Support partner requests for financial information, reporting, and transaction documentation.
Accounting Operations & Compliance
- Assist with development and improvement of accounting processes and internal controls.
- Support compliance with company policies and financial reporting requirements.
- Maintain organized accounting documentation and records for audits and regulatory reviews.
Required Qualifications
- Bachelor's degree in Accounting, Finance, or related field.
- 2-5 years of accounting experience.
- Experience working with multi-entity LLC structures and investment-related organizations.
- Strong account reconciliation experience, particularly involving cash, investment, and fund accounts.
- Experience managing vendor payments, invoice processing, and external service-provider relationships.
- Candidates should be highly proficient in Excel and comfortable adopting technology to improve accuracy and efficiency. Experience using basic AI tools, such as ChatGPT, Claude, or other productivity assistants, is a plus, particularly for drafting, summarizing, organizing data, and improving repeatable workflows.
- Strong attention to detail with the ability to manage multiple priorities simultaneously.
- Excellent communication and organizational skills.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.