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Recruiter Jobs in Washington, DC

Staff Recruiting Assistant

JMS Talent Acquisition LLC

Washington, DC

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JOB DETAILS
SKILLS
Administrative Skills, Advertising, Applicant Tracking System, Attorney, Billing, Communication Skills, Detail Oriented, Documentation, Establish Priorities, File Maintenance, HRIS/HRMS, Human Resources, Interviewing Skills, Legal, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Online Recruiting, Organizational Skills, Problem Solving Skills, Professional Services, Project/Program Management, Record Keeping, Spreadsheets, Systems Maintenance, Testing, Time Management
LOCATION
Washington, DC
POSTED
30+ days ago
Overview

A leading international professional services organization is seeking a Staff Recruiting Assistant to support its Talent Acquisition team. This role plays a critical part in coordinating recruitment activities, maintaining recruiting systems and records, and ensuring a positive candidate experience throughout the hiring process.

The ideal candidate is highly organized, detail-oriented, and enjoys working in a fast-paced environment. This position offers an excellent opportunity to gain exposure to all phases of the recruitment lifecycle while partnering closely with human resources professionals, hiring managers, and candidates.

Responsibilities

  • Prepare and distribute regular recruiting communications and updates.

  • Scan, upload, organize, and maintain recruiting documents within the Applicant Tracking System (ATS).

  • Manage ATS records, including applicant dispositioning, candidate status updates, and duplicate file maintenance.
  • Post and remove job openings on internal and external career platforms.
  • Create and maintain electronic recruiting files and related documentation.
  • Manage job advertisements and postings across external recruiting websites and job boards.
  • Coordinate and track candidate assessments and skills testing.
  • Maintain recruiting trackers, reporting tools, spreadsheets, and project management platforms.
  • Process new hire and contingent worker documentation, including background, compliance, and conflict clearance submissions.
  • Maintain accurate records and tracking for temporary staff, contractors, and other non-employee workers.
  • Schedule and coordinate virtual and in-person interviews.
  • Welcome and assist candidates during onsite interview visits as needed.
  • Process recruiting-related invoices, expenses, and vendor payments.
  • Support employee engagement programs, recognition initiatives, and other Human Resources-sponsored events.
  • Assist with special projects and administrative tasks in support of the Talent Acquisition and Human Resources teams.
Requirements

  • Associate degree, two-year college degree, or equivalent combination of education and experience.

  • Minimum of one year of administrative support experience, preferably within a professional services, corporate, legal, or human resources environment.

  • Prior experience in a law firm or professional services organization is a plus.
  • Strong proficiency in Microsoft Office applications, particularly Word and Excel.
  • Experience with Applicant Tracking Systems (ATS), HR systems, Smartsheet, or similar recruiting technologies preferred.
  • Ability to maintain confidentiality and exercise discretion when handling sensitive information.
  • Excellent organizational, communication, and problem-solving skills.
  • Strong attention to detail and ability to produce accurate work in a deadline-driven environment.
  • Ability to effectively prioritize multiple tasks and manage competing priorities.
  • Self-motivated, dependable, and service-oriented with a positive, team-focused approach.
  • Ability to work effectively in a fast-paced environment and adapt to changing business needs.
  • Flexibility to work additional hours when necessary to support recruiting activities and special projects.

About the Company

J

JMS Talent Acquisition LLC

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