Subcontract Administrator I

Job Description Join a dynamic Subcontracts team supporting the Compass Call program within BAE Systems Electronic Systems. We are seeking a motivated, detail-oriented Subcontract Administrator to support subcontract administration, procurement activities, supplier coordination, and subcontract closeout for a complex defense electronics program. In this role, you will work closely with Subcontracts, Supply Chain Program Management, Program Management, Engineering, Contracts, Finance, Quality, Property Management, and other cross-functional stakeholders to support subcontract execution in alignment with program cost, schedule, and contractual requirements. Working under general supervision, you will support subcontract activities throughout the procurement lifecycle, including preparing procurement documentation, supporting Requests for Proposal (RFPs) and Requests for Quotation (RFQs), coordinating supplier responses, assisting with subcontract awards and modifications, and maintaining accurate procurement records in accordance with established policies and procedures.

You will support subcontract closeout activities for firm-fixed-price and cost-type subcontracts, including preparing closeout summaries, reviewing subcontract files to verify completion of contractual requirements, confirming receipt of deliverables in Oracle, reviewing outstanding funding and commitments, coordinating final invoices, and resolving routine administrative discrepancies.

Additional responsibilities include coordinating with internal stakeholders and suppliers regarding disposition of classified materials and furnished property, when applicable; verifying completion of required small business subcontracting reports; tracking final approved rates; and supporting resolution of outstanding contractual or administrative matters prior to closeout. You will maintain accurate and complete subcontract records in Oracle, ePO, Data View, and other approved procurement systems, ensuring documentation complies with BAE Systems procurement policies and applicable FAR/DFARS requirements. You will also monitor assigned subcontract actions, maintain status trackers, communicate outstanding requirements to internal stakeholders and suppliers, and identify issues requiring escalation. You will apply established procedures and sound judgment to resolve routine and moderately complex administrative issues while supporting timely, compliant, and efficient subcontract execution.

The successful candidate will demonstrate strong organizational skills, attention to detail, effective communication, and the ability to manage multiple assignments and competing priorities in a collaborative program environment.

Required Education, Experience, & Skills

• High school diploma and 4+ years of relevant experience, associate's degree, and 2+ years of relevant experience, or bachelor's degree, or an equivalent combination of education and experience.
• General knowledge of procurement, purchasing, subcontract administration, or related supply-chain practices and procedures.
• Ability to prepare, review, and maintain procurement and subcontract documentation in accordance with established requirements.
• Experience tracking purchase orders, supplier deliverables, contractual commitments, and outstanding administrative actions.
• Ability to review invoices, funding information, and supporting documentation to identify and resolve routine discrepancies.
• Ability to apply established policies and procedures to resolve problems of moderate scope and complexity.
• Experience entering, updating, and maintaining accurate information in business or procurement systems.
• Strong organizational, analytical, and problem-solving skills with attention to detail and accuracy.
• Ability to manage multiple assignments, prioritize workload, and meet established deadlines under general supervision.
• Effective written and verbal communication skills.
• Ability to coordinate with internal stakeholders and external suppliers to obtain information and resolve administrative issues.
• Proficiency with Microsoft Office applications, including Excel, Word, and Outlook.
• Ability to recognize issues requiring additional review and escalate matters appropriately.

Preferred Education, Experience, & Skills

• Bachelor's degree in Business Administration, Supply Chain Management, Finance, or a related discipline.
• Experience supporting Department of Defense programs or U.S. Government contracting activities.
• Experience in subcontract administration, procurement, or subcontract closeout within a defense electronics, aerospace, or engineering environment.
• Familiarity with FAR/DFARS requirements and government procurement practices.
• Experience supporting RFP/RFQ preparation, supplier communications, subcontract awards, and modifications.
• Familiarity with firm-fixed-price and cost-type subcontract arrangements and associated closeout requirements.
• Experience preparing subcontract closeout summaries and reviewing files for completion of contractual obligations.
• Experience reviewing subcontract funding, outstanding commitments, final invoices, and supplier rate documentation.
• Experience using Oracle, ePO, Data View, or comparable ERP/procurement systems.
• Familiarity with government-furnished property, classified material disposition, and small business subcontracting reporting requirements.
• Understanding of subcontract terms and conditions, contractual flow-down requirements, and procurement documentation standards.
• Familiarity with CPSR-compliant procurement practices, internal controls, and audit-readiness requirements.
• Experience maintaining subcontract action trackers, monitoring supplier deliverables, and reporting procurement status.
• Ability to collaborate effectively with Program Management, Finance, Contracts, Engineering, Quality, Property Management, and external suppliers.
• Experience supporting multiple subcontract actions and competing priorities within a fast-paced program environment.

Pay Information

Full-Time Salary Range: $56401 - $95881

Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience.

Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.

About BAE Systems, Inc.BAE Systems, Inc. is a defense, aerospace, and security company headquartered in Falls Church, Virginia, with more than 40,000 employees worldwide. We serve, supply, and protect those who protect us. As one of the most geographically diverse international defense companies, we deliver a full range of products and services spanning air, land, maritime, space, and cyber, including advanced electronics, intelligence solutions, and dedicated customer support.

Our culture is performance-driven and values-led, built on curiosity, creativity, and collaboration. Purpose isn''t a tagline here. It''s what drives us. We''re developing breakthrough technologies that defend national security and make a lasting impact on our communities and our planet. When you join BAE Systems, you''re not just building a career. You''re contributing to a mission that truly matters.

This position will be posted for at least 5 calendar days. The posting will remain active until the position is filled, or a qualified pool of candidates is identified.