Systems & Administrative Associate

Systems & Administrative Associate

Location Oakland, CA 94612 Date Posted October 02, 2026 Job ID 15665 Employment Type Contract Pay rate $44/hour

Scion Technology has been engaged to conduct a search for a dedicated Systems & Administrative Associate for our client, an innovation and experimentation lab focused on new ways of engaging Black communities. This is a part-time, 2-to-3-month contract position and is fully remote anywhere in the US.

POSITION OVERVIEW

Our client is seeking a Systems & Administrative Associate to support the implementation and documentation of internal systems, workflows, automations, and data processes. This role will help translate existing processes into clear, functional workflows; build and troubleshoot automation and platform integrations; clean and organize data and files; and create documentation that supports long-term maintenance of organizational systems.

PERKS

• Mission-Driven Work: Join a nonprofit organization where your work directly supports the team's ability to operate efficiently and advance its mission.
• Make an Immediate Impact: Take ownership of improving systems, automating workflows, and creating processes that make day-to-day work easier across the organization.
• High-Visibility Role: Collaborate across teams and have a direct hand in shaping how organizational systems, data, and processes are managed.
• Build & Improve: Great opportunity for someone who enjoys identifying inefficiencies and turning them into streamlined, user-friendly solutions.

RESPONSIBILITIES

• Build and implement automations to support administrative and operational workflows.
• Configure integrations and workflow logic across organizational platforms.
• Connect systems and troubleshoot automation or integration failures.
• Map existing processes and identify opportunities to improve efficiency, consistency, and ease of use.
• Build and implement improved workflows based on organizational needs.
• Develop standard operating procedures for key workflows, systems, and platform integrations.
• Clean, organize, and standardize data and files across organizational systems and databases.
• Support data imports, exports, transfers, and migrations between platforms.
• Establish and maintain consistent naming conventions and data standards.
• Conduct quality assurance checks and identify duplicate, incomplete, or inaccurate records.
• Document system configurations, processes, automations, and maintenance needs.
• Create clear, user-friendly reference materials and step-by-step process documentation.
• Train staff on newly implemented systems, workflows, and processes.
• Support handoff of systems and documentation to staff responsible for ongoing maintenance.
• Collaborate across teams to gather requirements, troubleshoot challenges, and support implementation.

QUALIFICATIONS

• Experience with project management, systems implementation, operations, or administrative systems.
• Strong organizational and project coordination skills.
• Ability to work independently and take initiative.
• Strong attention to detail and commitment to accuracy.
• Demonstrated problem-solving and troubleshooting skills.
• Ability to understand complex processes and translate them into clear, repeatable workflows.
• Experience developing process documentation, SOPs, or other internal reference materials
• Strong written and verbal communication skills.
• Experience collaborating across teams and managing multiple priorities.

ABOUT OUR FIRM

Scion Staffing is a national award-winning staffing firm! Since 2006, we have had the pleasure of successfully placing thousands of talented professionals with amazing career opportunities. Through our innovative team building and recruiting solutions, we bridge the gap in executive leadership searches, direct hire recruiting, interim leadership placement, and temporary professional staffing. We are proud to be part of the Forbes lists of the Best Recruitment Firms and the Best Executive Search Firms in America. Additionally, Scion has been recognized as a ClearlyRated Best of Staffing firm as well as a top recruitment firm by The Business Times. Additional information about our firm can also be found online.

Scion Staffing, Inc. is an equal opportunity employer and service provider and does not discriminate based on race, religion, gender, gender identity, national origin, citizenship status, sexual orientation, disability, political affiliation or belief, or any other protected class. We are committed to the principles of Equal Opportunity Employment and are dedicated to making employment decisions based on merit and value, for ourselves, our client companies, and the candidates we represent. For opportunities located in a region that have enacted fair chance, arrest or conviction-based employment ordinances, Scion Staffing proactively follows the enacted guidance and considers for employment all qualified applications with arrest and conviction records. We engage in socially conscious business practices and believe that diverse, inclusive, and non-biased talent and recruitment processes are foundational to the success of Scion as well as every client organization with whom we partner.