Job Description
JOB SUMMARY:- The Tax Operations Coordinator oversees the production, delivery, and compliance of annual client tax reporting to the IRS.
- This role ensures the organization meets IRS reporting requirements while mitigating risks.
- The ideal candidate possesses deep expertise in broker-dealer transactions, IRS tax rules, and 1099/5498 document creation.
- Strong communication skills, effective time management, and cross-department collaboration are essential.
- Project management experience or familiarity with managing complex projects is preferred.
- Adaptability, resilience, and problem-solving skills are critical for success in this role.
COMPETENCIES REQUIRED:Critical Competencies:- Delegation skills to ensure company objectives and standards are met.
- Clear, professional communication that conveys expectations and reasoning for timely execution.
- Ability to identify, prioritize, and execute necessary actions within deadlines.
- Strong judgment on complex issues with documented reasoning.
- Deep knowledge of IRS tax reporting regulations for 1099 and 5498 reporting.
Important Competencies:- Adherence to regulations, policies, and best practices that maintain organizational compliance.
- Concise, direct communication of essential information.
- Empathetic messaging that ensures clarity and comprehension.
- Ability to produce well-organized documentation meeting government and industry standards.
Supporting Competencies:- Objective approach to conflict resolution in an unemotional and constructive manner.
- Resilience under pressure, maintaining optimism and focus on goals.
- Flexible work style that adapts to competing demands and shifting priorities.
- Proficiency in multiple PC applications.
- Familiarity with statistical tools and measures.
Qualification Standards:- Experience: Four or more years in 1099/5498 tax reporting within broker-dealer or financial institutions.
- Education: Bachelor's degree preferred.
- Availability: Must be available for overtime.
- Certifications: Series 6 and 26 preferred.
RESPONSIBILITIES:Transactional Processing:- Review transactions for IRS compliance with Form series 1099 and 5498.
- Escalate reporting issues for correction in a timely manner.
- Provide training to departments based on correction analysis.
- Update quarterly and annual online postings and client mailings.
- Identify, propose, and implement policy/process improvements to enhance efficiency and mitigate risk.
Reporting & Documentation:- Analyze data trends and report insights to senior team members.
- Maintain compliance records and documentation aligning with IRS and company policies.
- Generate reports for management review.
- Collaborate with vendors to produce 1099 and 5498 tax forms.
Client Service & Support:- Address internal and external tax inquiries promptly and professionally.
- Escalate complex client concerns to senior team members when necessary.
Department & Regulatory Compliance:- Ensure adherence to IRS regulations and company policies regarding 1099 and 5498 reporting.
- Maintain and update Standard Operating Procedures (SOPs).
- Assist with audit responses and regulatory reviews.
Process Improvement & Risk Management:- Recommend and implement process improvements for efficiency.
- Organize team discussions to optimize best practices.
- Identify and report departmental financial and operational risks.
Team Collaboration, Training & Leadership:- Identify team development opportunities in collaboration with senior members.
- Work closely with internal and external colleagues to achieve goals.
- Assist in training and onboarding tax team members.
Projects & Additional Job Duties:- Initiate and manage tax-related projects and initiatives.
- Develop a tax communication library and online tax guide.
- Manage transactional reviews in the SIMPLE Tax system.
- Implement updates based on regulatory changes in 1099/5498 reporting.
- Oversee form corrections, research requests, and trend analysis.
- Conduct training sessions and maintain SOP updates.
- Generate management reports and facilitate tax improvement projects.
- Handle IRS/State Tax Board inquiries and compliance matters.
Numbers & Facts
| Location | Carpinteria, CA |
| Salary | $75,000–$85,000 Per Year |
Skills
Analysis Skillsunmatched
Best Practicesunmatched
Brokerageunmatched
Communication Skillsunmatched
Conflict Resolutionunmatched
Corporate Policiesunmatched
Customer Escalationsunmatched
Customer Support/Serviceunmatched
Documentationunmatched
Establish Prioritiesunmatched
Financial Operationsunmatched
Financial Reportingunmatched
Financial Riskunmatched
Government Standardsunmatched
Industry Standardsunmatched
Leadershipunmatched
Maintain Complianceunmatched
Onboardingunmatched
Online Communicationsunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Policy Implementationunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Production Controlunmatched
Project/Program Managementunmatched
Record Keepingunmatched
Regulationsunmatched
Regulatory Complianceunmatched
Reporting Skillsunmatched
Risk Managementunmatched
Series 6unmatched
Standard Operating Procedures (SOP)unmatched
State Taxunmatched
Tax Accountingunmatched
Tax Operationsunmatched
Tax Regulationsunmatched
Tax Reportingunmatched
Team Buildingunmatched
Time Managementunmatched
Training/Teachingunmatched
Transaction Processing/Managementunmatched
Trend Analysisunmatched
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