UHCDC Program Specialist (pos #0081522T)

UHCDC Program Specialist (pos #0081522T)

Salary

See Position Description

Location

UH Manoa - School of Arch, Honolulu, HI

Job Type

Part-Time Temporary

Job Number

2026-02324

Department

University of Hawaii at Manoa - School of Architecture

Opening Date

10/29/2026

Closing Date

11/17/2026 11:59 PM Hawaii

Position Number:

0081522T

Description

Title: Program Specialist

Position Number: 0081522T

Hiring Unit: SCH OF ARCH, ARCH DEANS OFF, ARCH DEANS OFF

Location: UH at Manoa

Date Posted:

Closing Date:

Band: B

Salary : salary schedules and placement information

Full Time/Part Time: Part-time

Month: 11-month

Temporary/Permanent: Temporary

Duties and Responsibilities

1. *Provides program support to ensure achievement and advancement of School of Architecture (SOA) and University of Hawaii Community Design Center (UHCDC) mission and goals and to ensure professional, effective, and efficient daily operations.

2. *Works closely with the center stakeholders to identify and advance strategic priorities and initiatives for the center, including providing leadership and project management for special projects and programs. Recommends, communicates, and coordinates appropriate priorities across relevant parties, tracks and follows up on pending items, and moves priorities forward.

3. *Provides project management support to Director and PIs as applicable and supported by project contracts. Support may include design, programming, communications, and other technical functions as needed.

4. *Develops written and graphic material for outreach and business development to communicate data or other event information through reports, newsletters, social media posts, website, posters, and other media.

5. *Researches and develops assessment tools such as entry and exit surveys and collects and analyzes data related to program operations and administrative functions in coordination with the Director and Administrative Officer.

6. *Provides recommendations for program improvements or optimization.

7. *Supervises, coordinates workflow, directs tasks, and reviews work of student assistants as applicable to center-serving initiatives.

8. *Coordinates center wide data storage and sharing in accordance with University policies and procedures, collective bargaining agreements, and confidentiality requirements. Works with PIs and staff to ensure project data and products are securely maintained and stored per contract and UHCDC requirements.

9. *Participates in planning and executing events, visits, symposia, alumni events, and donor functions.

10. *Exercises the highest degree of discretion and confidentiality in administratively supporting the director on strategic, operational, and sensitive matters.

11. *Coordinates the documentation and management of equipment and software in accordance with University policies and procedures.

12. *Ensures general compliance with UH policies and procedures, collective bargaining agreements, SOA procedures, and other laws, rules, and regulations.

13. *Creates and maintains administrative records, including meeting minutes, administrative memos, and other archival materials.

14. *Works outside of the normal working hours, including early mornings, evenings, weekends, and holidays, as directed for special events. Travels to various off-campus sites and/or geographical locations to attend or conduct meetings and workshops throughout the state and mainland, as required.

15. Other duties as assigned

• Denotes Essential Functions

Minimum Qualifications

1. Possession of a baccalaureate degree in Environmental Design, Architecture, Planning or related field and three (3) year(s) of progressively responsible professional experience with responsibilities for project management, administration of architecture, environmental, or community design related programs; or any equivalent combination of education and/or professional work experience which provides the required education, knowledge, skills and abilities as indicated.

2. Considerable working knowledge of principles, practices and techniques in the area of environmental, architectural, or community design as demonstrated by the broad knowledge of the full range of pertinent standard and evolving concepts, principles and methodologies.

3. Considerable working knowledge and understanding of applicable federal and state laws, rules, regulations and theories and systems associated with program development.

4. Demonstrated ability to resolve wide ranging complex problems through the use of creative reasoning and logic to accurately determine the cause of the problems and the resolution of the problems in an effective, innovative and timely manner.

5. Demonstrated ability to interpret and present information and ideas clearly and accurately in writing, verbally and by preparation of reports and other materials.

6. Demonstrated ability to establish and maintain effective working relationships with internal and external organizations, groups, team leaders and members, and individuals.

7. Demonstrated ability to operate a personal computer and apply word processing software, such as Microsoft Suite, Google Suite, and other word and data processing software.

8. If applicable, for supervisory work, demonstrated ability to lead subordinates, manage work priorities and projects, and manage employee relations.

9. Experience with communication and graphic design software programs including the Adobe Creative Suite (Photoshop, Illustrator, Indesign), web design (Squarespace), or other software used for presentations, newsletters, social media, or other communications.

10. Proven ability to translate complex information into clear, easy-to-understand visual and graphic presentations.

11. Ability to present effectively and engage with executive leadership, staff, external partners, and a variety of audiences.

12. Proven ability to maintain high professional standards.

13. Experience developing research, analysis and design documents.

14. Strong written and verbal communication skills.

15. Proficiency in discipline-relevant digital software applications including but not limited to Microsoft Office, Adobe Creative Cloud (including Illustrator), GIS, CAD/Revit, Rhinoceros, and Sketchup.

16. Experience with physical model modelmaking (using analog and digital tools).

17. Experience in designing, developing and conducting workshops or training.

18. Ability to work flexible working hours to meet program and participant needs.

19. Ability to travel independently to various geographical locations in a timely manner. Requirement may be fulfilled by a valid Hawaii Drivers license (class 3), comparable drivers license, or other means of transportation, which meets position needs.

Desirable Qualifications

1. Recognized standing in the field with evidence of professional maturity as evidenced in project management experience.

2. Demonstrated ability to lead design outreach, education, and advocacy initiatives, for example through service to professional organizations or community design work.

3. Experience administering project budgets and timelines.

4. Experience in environmental, architectural, or community design.

5. Experience in the administration of programs in a university environment.

6. Experience in marketing and promoting initiatives and educational programs.

7. Knowledge of UH and RCUH policies & procedures for administering state or federally funded programs.

8. Experience in website design and maintenance.

9. Grant writing, fundraising, and/or administration experience.

To Apply:

Note: If you have not applied for a position before using NeoGov, you will need to create an account.

Inquiries: Contact Cathi Schar at cathi@hawaii.edu

EEO, Clery Act, ADA

The University of Hawaii is an Equal Opportunity Institution and is committed to a policy of nondiscrimination in employment, including on the basis of veteran and disability status. For more information, visit: https://www.hawaii.edu/offices/eeo/policies/

Employment is contingent on satisfying employment eligibility verification requirements of the Immigration Reform and Control Act of 1986; reference checks of previous employers; and for certain positions, criminal history record checks.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, annual campus crime statistics for the University of Hawaii may be viewed at: https://www.hawaii.edu/titleix/help/campus-security/, or a paper copy may be obtained upon request from the respective UH Campus Security or Administrative Services Office.

In accordance with Article 10 of the unit 08 collective bargaining agreement, bargaining unit members receive priority consideration for APT job vacancies. As a result, external or non BU 08 applicants may not be considered for some APT vacancies. BU 08 members with re-employment rights or priority status are responsible for informing the hiring unit of their status.

Accommodation Request: The University of Hawaii complies with the provisions of the Americans with Disabilities Act (ADA). Applicants requiring a reasonable accommodation for any part of the application and hiring process should contact the EEO coordinator directly. Determination on requests for reasonable accommodation will be made on a case-by-case basis. For further information, please refer to the following link: https://www.hawaii.edu/offices/eeo/accommodation-request/

Employer University of Hawaii

Website http://workatuh.hawaii.edu