Job Description
Our client is a dedicated solo-practitioner law firm in Portland, Oregon, specializing in workers’ compensation and personal injury plaintiff representation. They are seeking a detail-oriented, proactive, and highly organized Legal Assistant to manage the day-to-day administrative and case-management tasks of a fast-paced solo practice.
As the sole support staff member, you will play a critical role in managing case files, keeping operations running smoothly, and serving as a primary point of contact for our clients.
Job Responsibilities
Key Responsibilities
- Case Management: Maintain physical and digital case files from intake through resolution using practice-management software. Track deadlines, statutes of limitation, and hearing dates.
- Medical & Billing Records: Request, follow up on, & organize medical records.
- Client Communication: Serve as an empathetic first point of contact for clients. Provide routine case updates and gather necessary medical or employment updates.
- Document Preparation: Draft routine correspondence, Form 801s, medical authorizations, and basic requests for administrative review review by the Workers Compensation Board or Division.
- Administrative Support: Manage the attorney’s calendar, schedule depositions, coordinate hearings with the Oregon Workers’ Compensation Board, and handle daily digital or physical mail.
Numbers & Facts
| Location | Portland, OR |
| Job Type | Full-time |
| Industry | Staffing/Employment Agencies |
| Salary | $22–$32 Per Hour |
| Year Founded | 1996 |
| Headquarters | Portland, OR, US |
| Website | http://www.staffingsolutionsllc.com |
Qualifications
Requirements
- 1-3+ years of experience as a legal assistant or paralegal, preferably in personal injury or Oregon
- Knowledge in Workers’ compensation law.
- Strong familiarity with medical terminology and the process of retrieving medical records.
- Proficiency with legal practice-management software (e.g., Prevail) and standard office suites (Microsoft 365, Adobe Acrobat).
- Exceptional organizational skills and the ability to work independently in a solo-attorney environment.
- Strong written and verbal communication skills.
Preferred Qualifications
- Familiarity with Oregon Workers’ Compensation Board rules and filing procedures.
- The ideal candidate has direct experience handling medical records, communicating with insurance adjusters, and navigating Oregon’s unique Workers’ Compensation Board (WCB) systems.
Benefits
Paid Time-Off
About Company
COMPANY OVERVIEW
Staffing Solutions LLC is a locally owned legal, administrative, and professional staffing firm serving the Portland Metro area and Southwest Washington since 1996. Founded on the principle that the right hire requires specialized expertise, we provide direct hire, contract-to-hire, and temporary staffing services with a single point of contact and a full-cycle recruiting model that ensures faster, better-matched placements.
CORE CAPABILITIES
Legal Staffing (Temporary, Contract-to-Hire, Direct Hire)
Administrative & Professional Staffing
IT Staffing & Placement
Accounting & Finance Placement
Full-Cycle Recruiting & Candidate Screening
Workforce Solutions for Law Firms, In-House Counsel & Professional Organizations
SERVICES OFFERED
Legal Staffing
Legal Clerks & File Clerks
Legal Assistants, Legal Secretaries & Support Staff
Legal Accounting Specialists
Paralegals & Litigation Paralegals
Associate & Lateral Attorneys (ATTORNEYS FOR ATTORNEYS®)
In-House Counsel
Administrative, Professional & IT Professionals
HR Professionals/Generalists
Receptionists & Administrative Assistants
Accounting & Finance Professionals
IT Support & Systems Professionals
DIFFERENTIATORS
Nearly 30 years of specialized regional market expertise
Full-cycle desk model: one point of contact from intake to placement
Deep relationships with local employers — access to roles not publicly posted
Focus on long-term placement outcomes and short-term fills
Skills
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