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LaSalle Network is hiring on behalf of one of our leading clients in the investment management space for an Executive Administrative Assistant who will be central to providing elevated administrative and operational support to the office and executive team. Office Operations & Facilities Ensure daily office readiness and overall organization Manage office supply inventory and vendor orders through the supply portal .

YEAR

<h5>Executive Administrative Assistant </h5><p>LaSalle Network is hiring on behalf of one of our leading clients in the investment management space for an Executive Administrative Assistant who will be central to providing elevated administrative and operational support to the office and executive team. </p><p>Responsibilities: </p><ul><li>Administrative & Document Support <ul><li>Prepare, edit, and format complex documents, reports, and presentations </li><li>Provide intermediate to advanced MS Word and Excel support, including tables, formatting, and version control </li><li>Print, bind, and distribute materials for meetings Maintain shared files, templates, and organizational systems </li></ul></li><li>Office Operations & Facilities <ul><li>Ensure daily office readiness and overall organization Manage office supply inventory and vendor orders through the supply portal </li><li>Perform light lifting (e.g., restocking beverages) Serve as the onsite point of contact for facilities needs and vendor visits </li></ul></li><li>Reception & Meeting Coordination <ul><li>Greet visitors and manage guest access </li><li>Coordinate internal and external meetings, including room setup and catering </li><li>Prepare conference rooms for early client meetings </li><li>Maintain a polished, professional environment for high-profile visits </li></ul></li><li>Catering & Hospitality <ul><li>Coordinate catered lunches, including setup and cleanup Support internal events and cultural initiatives as needed </li></ul></li></ul><p>What we're looking for: </p><ul><li><strong>MUST HAVE</strong> 1–3+ years of administrative or office support experience </li><li><strong>MUST HAVE</strong> experience in financial services, private equity, investment management, or professional services preferred </li><li>Intermediate to advanced proficiency in Microsoft Office (Word, Excel, Outlook) </li><li>Comfort with office technology and basic A/V troubleshooting </li><li>Strong organizational, communication, and multitasking skills </li><li>Professional, polished demeanor; reliable and punctual </li></ul><p>Work Model: </p><ul><li>On-Site Monday-Friday in downtown Chicago </li><li>Monday-Friday 7:45 AM–3:30 PM </li></ul><p>Compensation & Benefits: </p><ul><li>$50k – $65k annual salary </li><li>Benefits: Medical/Dental/Vision </li></ul><p>If this role and skillset sounds like you, apply here! </p>

The LaSalle Network

Executive Administrative Assistant

Administrative Skills

Audiovisual

Beverages

Catering Services

Communication Skills

Executive Assistant Skills 

File Maintenance

Financial Services

Identify Issues

Inventory Management

Investment Management

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft Word

Multitasking

Operational Support

Organizational Skills

Plan Meetings

Professional Services

Source Code/Configuration Management (SCM)

Support Documentation

IRecruitee

The individual will ensure the seamless operation of executive offices by managing complex schedules, coordinating travel, overseeing expenses, and maintaining highly confidential information with discretion. A global leader in commercial manufacturing is seeking a highly experienced Senior Executive Assistant to support their Chief Financial Officer.

<h5>Senior Executive Assistant </h5><p>A global leader in commercial manufacturing is seeking a highly experienced Senior Executive Assistant to support their Chief Financial Officer. This role sits at the center of the Finance and Legal leadership teams and requires a professional who thrives in afast-paced corporate environment. The individual will ensure the seamless operation of executive offices by managing complex schedules, coordinating travel, overseeing expenses, and maintaining highly confidential information with discretion. </p><h5>Senior Executive Assistant Responsibilities: </h5><ul><li>Provide comprehensive executive support to the CFO and General Counsel, including managing complex calendars, scheduling meetings, and coordinating logistics </li><li>Prepare executives for meetings by organizing presentations, reports, and briefing materials </li><li>Manage daily communications, including screening calls, drafting correspondence, and handling sensitive inquiries </li><li>Coordinate complex domestic and international travel arrangements and maintain detailed itineraries </li><li>Manage travel scheduling associated with corporate aviation and coordinate with aircraft management teams </li><li>Process executive expense reports through Concur, ensuring timely and accurate submission </li><li>Coordinate vendors and service providers supporting Finance and Legal offices, including facilities, security, and office services </li><li>Maintain confidential departmental records, schedules, and documentation </li><li>Supervise front desk operations and receptionist coverage to maintain a professional office environment </li><li>Collaborate with other executive assistants across the organization to ensure consistent executive support and coverage </li><li>Identify opportunities to streamline administrative processes and improve operational efficiency </li><li>Support executive events, corporate activities, and additional special projects as needed </li></ul><h5>Senior Executive Assistant Experience: </h5><ul><li>Associate degree required </li><li>5–7+ years of experience supporting C-suite executives in a corporate environment; experience supporting a CFO or leader in finance strongly preferred </li><li>Experience in accounting, finance, manufacturing, or banking environments preferred </li><li>Experience supporting board meetings or executive-level events </li><li>Compensation: $90k-$100k annually </li><li>Benefits: Medical/Dental/Vision </li></ul><p>If you're a polished Executive Assistant who enjoys supporting senior leadership and thrives in a high-performance corporate environment, we encourage you to apply. </p>

Executive Assistant & Financial Administrative Specialist

Accounting

Aviation Industry

Banking Services

Board Meeting

Calendar Management

Documentation

Expense Reports

Expense Tracking

Finance

Financial Administration

Leadership

Legal

Logistics

Manufacturing

Operational Improvement

Operational Strategy

Operations Management

Presentation/Verbal Skills

Process Development

Process Improvement

Protective Services

Record Keeping

Schedule Development

Telephone Skills

Time Management

Travel Planning

Willing to Travel

Writing Skills

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Executive Administrative AssistantThe LaSalle Network

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