Executive School Administrative Assistant - Our Lady of Perpetual Help School - Vic. I Archdiocese of ChicagoExecutive School Administrative Assistant - Our Lady of Perpetual Help School - Vic. IGlenview, ILThe Executive School Administrative Assistant is responsible for coordinating daily office operations, maintaining confidential records, supporting school procedures, overseeing administrative processes, and ensuring the efficient and professional functioning of the school office. This position serves as the first point of contact for students, families, faculty, staff, and visitors while providing high-level administrative support to the Principal, Assistant Principals, and leadership team.
Executive School Administrative Assistant - Our Lady of Perpetual Help School - Vic. I OUR LADY OF PERPETUAL HELP SCHOOLExecutive School Administrative Assistant - Our Lady of Perpetual Help School - Vic. IGLENVIEW, ILPart timeThe Executive School Administrative Assistant is responsible for coordinating daily office operations, maintaining confidential records, supporting school procedures, overseeing administrative processes, and ensuring the efficient and professional functioning of the school office. This position serves as the first point of contact for students, families, faculty, staff, and visitors while providing high-level administrative support to the Principal, Assistant Principals, and leadership team.
Executive Assistant to the CEO & VP, Corporate Affairs Prime Executive OfficeExecutive Assistant to the CEO & VP, Corporate AffairsRosemont, California$125,000–$150,000 / yearThe ideal partner will focus on solving problems, coming prepared, and helping ensure meetings and engagements run smoothly, while actively using AI and technology to reduce manual effort, improve efficiency, and shorten planning cycles. Beyond traditional administrative support, this position serves as a trusted operational partner responsible for coordinating complex logistics, preparing principals for important engagements, and helping introduce systems and processes that improve how the executive office operates.
Executive Assistant (Commercial Sales & Marketing Specialist) Fresenius Kabi AGExecutive Assistant (Commercial Sales & Marketing Specialist)Lake Zurich, IL$34–$39 / hourThe successful candidate must be able to effectively speak, read, write, and understand English to perform the essential functions of the position, including independently understanding policies, procedures, training materials, and workplace communications written in English due to our heavily regulated work environment. Provide administrative and operational support to the broader IV Therapy & Nutrition leadership team and organization, including coordination of fleet activities, vendor credentialing, employee rosters, organizational charts, distribution lists, and other business resources.
NewAdministrative / Office Assistant - PR Assistant - Japanese Bilingual Pacific Advisory ServiceAdministrative / Office Assistant - PR Assistant - Japanese BilingualSchaumburg, ILFull timeA nonprofit organization is seeking an organized, personable, and detail-oriented Administrative & PR Assistant to support daily office operations, member communications, events, and fundraising activities. This is a great opportunity for someone who enjoys working with people, coordinating events, and handling a variety of administrative tasks in a community-oriented organization.
Executive Assistant (Human Resources & Legal) Fresenius KabiExecutive Assistant (Human Resources & Legal)Lake Zurich, IllinoisThe Executive Assistant is an enthusiastic self-starter, who will primarily support the Head of Human Resources, Region U.S., and other members of Human Resources Senior Leadership team as well as the Executive Vice President, General Counsel, proactively learning and anticipating the needs of the executive and other key department leaders to build better organizational effectiveness. The successful candidate must be able to effectively speak, read, write, and understand English to perform the essential functions of the position, including independently understanding policies, procedures, training materials, and workplace communications written in English due to our heavily regulated work environment.
Executive Assistant Belle Aire CreationsExecutive AssistantLibertyville, IllinoisBusiness Industry: Fragrances/Cosmetics/Personal Care/Candles Job Title: Executive Assistant Employment Type: Full-Time Reports to: Chief Executive Officer Job Description: The Executive Assistant to the Chief Executive Officer serves as a trusted strategic partner to the CEO by providing high-level executive, administrative, and project coordination support. The Executive Assistant plays a critical role in maximizing executive effectiveness by proactively anticipating needs, coordinating cross-functional activities, maintaining executive priorities, and ensuring seamless communication across the organization.
NewHybrid Executive Assistant C-Suite AssistantsHybrid Executive AssistantBuffalo Grove, ILManage onboarding tasks including: computer orientation on day one, scheduling intro meetings, sending upcoming group meeting invites, ensure workspace is ready, etc. ¨Point of contact vendors: submit work orders; coordinate timing and completion; invoice management; and purchase order creation in SAP.
Senior Administrative Assistant International Marketing Oncology AbbVie IncSenior Administrative Assistant International Marketing OncologyMettawa, ILApplicable only to applicants applying to a position in any location with pay disclosure requirements under state or local law: The compensation range described below is the range of possible base pay compensation that the Company believes in good faith it will pay for this role atthe time of this posting based on the job grade for this position. The amount and availability of any bonus, commission, incentive, benefits, or any other form of compensation and benefits that are allocable to a particular employee remains in the Companys sole and absolute discretion unless and until paid and may be modified at the Company's sole and absolute discretion, consistent with applicable law.
Administrative Assistant III-OBGYN Research Endeavor HealthAdministrative Assistant III-OBGYN ResearchEvanston, IL$23.24–$34.86 / hourOur more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties.
Administrative Assistant to the Deputy Superintendent and Board of Education Recording Secretary TOWNSHIP HIGH SCHOOL DISTRICT 211Administrative Assistant to the Deputy Superintendent and Board of Education Recording SecretaryPalatine, ILGathers, organizes, analyzes, and inputs large quantities of data (including confidential data) with speed and accuracy for a variety of regulatory, legal, and other purposes. Completes a high volume of computer-based work using specialized software and databases, sometimes with short timelines or to meet established deadlines.
Executive Assistant Fresenius Kabi AGExecutive AssistantLake Zurich, IL$34–$39 / hourAssume additional projects or responsibilities as may be assigned, such as during implementation of new or modified IT or procurement systems, updates and deployment of new T&E policies, or participation in other cross-function or cross-business unit site initiatives that benefit from support or input of executive admin professional. Coordinate extensive domestic and international travel arrangements for EVP as well as certain other senior staff and at times external parties such as 3rd party site visitors (customer, KOL, Scientific advisory members, etc.).
Administrative Assistant/Bookkeeper Ventura Solutions LLCAdministrative Assistant/BookkeeperLake Barrington, ILVentura Solutions is a reputable end-to-end medical device and combination product consulting, staffing, and training firm, and we are seeking an energetic, full-time, on-site Administrative Assistant/Bookkeeper to join our team. With our deep industry expertise spanning medical devices and combination products, coupled with an outstanding talent pool, we stand out as the preferred option for a diverse array of projects.
Executive Assistant (Commercial Sales & Marketing Specialist) Fresenius KabiExecutive Assistant (Commercial Sales & Marketing Specialist)Lake Zurich, IllinoisThe successful candidate must be able to effectively speak, read, write, and understand English to perform the essential functions of the position, including independently understanding policies, procedures, training materials, and workplace communications written in English due to our heavily regulated work environment. Provide administrative and operational support to the broader IV Therapy & Nutrition leadership team and organization, including coordination of fleet activities, vendor credentialing, employee rosters, organizational charts, distribution lists, and other business resources.
Administrative Assistant Everlake Life CompanyAdministrative AssistantNorthbrook, ILThe successful candidate will play an important role in supporting the employee and visitor experience by providing exceptional service, operational coordination, and administrative support while helping ensure the efficient operation of the office. This in-office role serves as a primary point of contact for visitors, employees, vendors, and business partners while supporting day-to-day activities that contribute to an efficient, professional, and welcoming workplace environment.
Executive Assistant LancesoftExecutive AssistantWaukegan, IL$33This position involves high-level interaction with executive management and elected officials and requires independent judgment and innovative problem solving to complete complex assignments across a broad scope of responsibilities to include highly sensitive and confidential matters. The general function of the position within the organization is to perform administrative duties, in addition to, providing clerical support for the County Administrator, Deputy County Administrator, Assistant County Administrator, Communications Division, and EMA Division.
Senior Executive Assistant - Chief Finance Officer UL Solutions IncSenior Executive Assistant - Chief Finance OfficerNorthbrook, IL$90,000–$115,000 / yearRelieves the organizational unit of administrative work and project details where appropriate, including preparing varied to complex reports, typing documents, filing, answering questions regarding the organizational unit procedures and processes, screening phone calls as appropriate, etc. This role supports majority of UL Solutions Investor activities and will serve as a trusted partner, managing complex priorities, coordinating high-stakes engagements, and ensuring the team operates smoothly across multiple time zones.
Assistant, Executive Administrative SysmexAssistant, Executive AdministrativeLincolnshire, Illinois$68,500–$90,000 / yearManage communications, including but not limited to the following: mail, email, telephone, meetings, reports, newsletters, subscriptions, social media, copying, filing, faxing, routing, etc. for both business and personal matters, as well as reviewing, handling and following up as appropriate with instructions, questions, obtaining information and data, etc. Responsibilities include diverse responsibilities such as typical administrative tasks in the office, business and personal projects, phone calls/emails, scheduling, errands, meeting planning, presentation prep and transportation.
Executive Assistant, Officers Encore Group (USA) LLCExecutive Assistant, OfficersSchiller Park, ILMakes timely arrangements for department meetings, video and conference calls to include booking rooms, arranging for meals, assuring AV and meeting supply needs are met, taking meeting minutes, and coordinating all meeting planning with appropriate internal and external parties. Ensures operation of equipment in meeting rooms by completing preventive maintenance requirements; following manufacturers instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
NewAdministrative Assistant Amynta AgencyAdministrative AssistantSchaumburg, IllinoisThis Administrative Assistant position in Schaumberg, Illinois provides administrative support to the executive and senior leaders of AAGI as well as general office support including phone coverage, mail distribution and employee engagement awards and events. Provide day-to-day office operations support by answering phones calls, greeting guests, coordinating office supplies, distributing mail, and other general office requests, as needed.