Administrative Assistant Service Corporation InternationalAdministrative AssistantPortland, MESchedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses. Receives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team members.
NewAdministrative Project Coordinator - Level 1 DaBellaAdministrative Project Coordinator - Level 1Saco, Maine$22–$24 / hourJob Description We are currently hiring a competitive Project Coordinator to help manage our fast-paced environment, create a consistent positive customer experience for our clients, as well as drive productivity for their respective region. Collaborate with vendors, sub-contractors, customers, and sales team members on multiple projects at any time.
NewAdministrative Assistant Rehab Without Walls Neuro RehabilitationAdministrative AssistantSouth Portland, Maine$19–$22Administration of organizational requests and queries from Director, Executive Director or Designee in tasks and clerical support in a variety of areas. The ideal candidate is someone who is comfortable with technology, Microsoft Office, and managing multiple priorities in a fast-paced environment.
Administrative Assistant Harris Computer SystemsAdministrative AssistantMaine, MELe rôle d'adjoint administratif fournit une assistance opérationnelle essentielle au chef de portefeuille et au directeur du développement corporatif. Ce rôle est idéal pour les professionnels soucieux du détail qui excellent dans les processus rapides et les processus administratifs structurés. Vous contribuerez à maintenir ...
Administrative Assistant Maine Wing ManagementAdministrative AssistantPortland, MaineThis role involves a wide range of responsibilities including answering phones, recording meeting notes, sending out deliverable action items, maintaining files, and supporting managers staff with various administrative tasks. Position Summary: The Office Administrative Assistant provides general administrative and clerical support to ensure efficient operation of the office.
Tax Administrative Assistant BerryDunnTax Administrative AssistantPortland, Maine$26–$30 / hourFull timeExperience with client portal, document management, workflow, or tax software platforms, including HubSync, Salesforce, the CCH Axcess Platform, and CCH ProSystem fx Scan & AutoFlow, is helpful but not required. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm.
Administrative Supervisor Encompass Health Corp.Administrative SupervisorPortland, MEOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing. Join us for a career close to home and heart, where you'll coordinate events, facilitate efficient communication, and contribute to our dedicated team's success.
Administrative Assistant - Investment Firm Springborn StaffingAdministrative Assistant - Investment FirmPortland, MEOther duties: receive mail/packages, make copies, all phone reception and transfer, and may provide light support for meeting prep for the administrative team. Old Port Investment Firm has a need for a temporary support at the administrative reception desk of Portland branch.
Executive Administrative Coordinator Maine Wing ManagementExecutive Administrative CoordinatorPortland, MaineThis role is essential in ensuring the smooth execution of day-to-day administrative functions, document management, and executive support, including handling various office and operational tasks. We are seeking a highly organized and proactive Executive Administrative Coordinator to provide comprehensive administrative and operational support to company leadership and broader organization.
NewAdministrative Supervisor OBGYN InterMed, P.A.Administrative Supervisor OBGYNPortland, MEPart timeProficiency in Microsoft Office suite (Word, Excel, Outlook, and PowerPoint) is required as well as the ability to quickly learn and retain knowledge of how to use the electronic medical record. This position provides oversight and supervision of non-clinical care team members with a focus on skills development, coaching, and quality assurance.
Regional Administrative Manager LPL Financial Holdings IncRegional Administrative ManagerME$99,086–$165,109 / yearThe Branch Administrative Manager will provide support to employee affiliation offices and teams including but not limited to, direct management of Client Service Associates and office support staff, coordinate Financial Advisor support efforts delivered through our Client Service Associates, Service and Operations Teams, and collaborate with various business partners to support the ongoing expansion of our national employee affiliation footprint. The firm provides a wide range of advisor affiliation models, investment solutions, fintech tools and practice management services, ensuring that advisors and institutions have the flexibility to choose the business model, services, and technology resources they need to run thriving businesses.
Administrative Assistant S. W. Cole Engineering IncAdministrative AssistantGray, MEYou will handle a variety of administrative functions including: handling and directing incoming calls; assisting with scheduling construction services field technicians; report processing and data entry; communicating regularly with clients and coworkers from other offices; prepare, edit, format, and transmit reports for all divisions of the company; maintain electronic and hard copy files and client distribution lists; greet visiting clients and vendors in a professional manner; open and sort incoming mail. Candidates must be able to understand and apply basic math skills, have in-depth knowledge and use of MS Office and Adobe Acrobat and ability to learn and effectively use new software programs, be knowledgeable of office procedures, be skilled in data entry with excellent accuracy, and with editing of documents for grammatical issues/errors.
Administrative Supervisor Encompass Health CorpAdministrative SupervisorPortland, MEOur achievements include being named one of the "World's Most Admired Companies" and receiving the Fortune 100 Best Companies to Work For Award, among other accolades, which is nothing short of amazing. Encompass Health is a trusted leader in post-acute care with over 150 nationwide locations and a team of 36,000 exceptional individuals and growing!
Tax Administrative Assistant I (Full-time) Baker Newman NoyesTax Administrative Assistant I (Full-time)Portland, METhe Tax Operations Assistant I plays an important role in supporting the successful delivery of tax services by assisting with workflow administration, tax return processing, client communications, and operational support activities. As the Tax Operations function continues to evolve through increased use of technology, automation, and workflow tools, this role will contribute to a more integrated, client-focused, and technology-enabled service model.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorMEEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
NewOffice Administrator - Accounting Clerk Skillcloud HCMOffice Administrator - Accounting ClerkFalmouth, Maine$65,000–$75,000 / yearThe Office Administrator/Accounting Clerk will be responsible for day-to-day office operations, project administration, and business financial duties such as accounts payable, accounts receivable, payroll and reporting. Excellent verbal, written, and interpersonal communication skills with the ability to interact professionally with clients, contractors, and business partners both in person and over the phone.
Office and Accounting Administrator Skillcloud HCMOffice and Accounting AdministratorFalmouth, MaineExcellent verbal, written, and interpersonal communication skills with the ability to interact professionally with clients, contractors, and business partners both in person and over the phone. We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information.
Site Administrator Team Lead - Portland, ME. Towne Park Ltd.Site Administrator Team Lead - Portland, ME.Portland, ME$28.05–$30 / hourReporting to the Regional Manager, this role provides operational leadership, administrative coordination, customer support, and guidance to team members to ensure efficient site operations and exceptional customer service. Whether providing compassionate service that eases the anxiety of a patient and their family, creating a memorable experience for a guest in a new city, or helping a colleague, every day is a new opportunity to brighten someone else's day and make an impact.
Portfolio Administrator Springborn StaffingPortfolio AdministratorPortland, MEAccount Administration: Accurately perform or oversee administrative tasks, including cash needs and transfers, gifting, obtaining and forwarding tax information, generating statements, calculating IRA Required Minimum Distributions (RMDs), and executing trust income distributions. Technical Support & Reporting: Handle report customization, complex account queries, fund accounting, trading, daily reconciliation, and maintain non-profit (non-taxable) performance databases.
Loan Administrator Bangor Savings BankLoan AdministratorPortland, ME$45,750–$66,008 / yearFUNCTION: Working under the direction and guidelines established by the Senior Commercial Administrative Manager or designee, the Commercial Loan Administrator (CLA) is the primary servicing representative for commercial banking relationships. May work with borrowers who have a requirement for borrowing base certificates; works with Credit Support for review, and is responsible for the monthly update of availability on Jack Henry.