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FEED

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Possess a High School Diploma or High School General Equivalency Diploma and at least three years of administrative and clerical experience. Scan and attach appropriate interviews and pre-screens for patients to ensure completion and updated documentation is accurate.

<p style="line-height:normal;border:none;padding:0in"><strong>Job Summary:</strong></p><p style="line-height:normal">The Office Manager will oversee the general administrative function and activities of the office. The Office Manager ensures that the offices runs efficiently and that the employees have what they need to be successful. This position requires the ability to work independently, exercise judgment, manage the clerical team, and take initiative.</p><br/><p style="line-height:normal"><strong>Duties/Responsibilities:</strong></p><ul><li style="line-height:normal">Answers telephones and directs calls to appropriate staff. </li><li style="line-height:normal">Assists in any area to cover call offs and/or employee absences, including but not limited to attempting to fill open appointments immediately.</li><li style="line-height:normal">Attend treatment teams, take notes and maintain medical binders/documentation. </li><li style="line-height:normal">Collaborate with satellite offices in relation to client needs (i.e.: scheduling, faxes, Consultations).</li><li style="line-height:normal">Communicates canceled appointments accordingly and makes all necessary correspondence.</li><li style="line-height:normal">Create a weekly schedule for intake appointments. </li><li style="line-height:normal">Completes EVS/ insurance checks for clients.</li><li style="line-height:normal">Ensure client calls are answered assisting the Outpatient Director, Medical Supervisor, and Clerical staff as an overflow.</li><li style="line-height:normal">Compiles and records medical charts, reports/ histories, and medical records.</li><li style="line-height:normal">Identify, recruit, and screen potential employees for position openings at assigned location.</li><li style="line-height:normal">Input necessary information from all psychiatric discharges.</li><li style="line-height:normal">Scan and attach appropriate interviews and pre-screens for patients to ensure completion and updated documentation is accurate. </li><li style="line-height:normal">Responsible for reviewing and sending office mail, faxes, and call off notifications.</li><li style="line-height:normal">Maintains medical records, technical library, and correspondence of files.</li><li style="line-height:normal">Operates office equipment and orders supplies as needed. </li><li style="line-height:normal">Oversees clerical staff at assigned office location. </li><li style="line-height:normal">Prepare, complete, and communicate necessary information to office staff. </li><li style="line-height:normal">Provide training for new and current staff.</li><li style="line-height:normal">Provides warm and informative customer service. </li><li style="line-height:normal">Schedules and confirms patient appointments, insurance information, and medical consultations. Communicates canceled appointments accordingly and makes all necessary attempts to fill open appointments immediately.</li></ul><br/><p style="line-height:normal"><strong>Minimum Job Requirements:</strong></p><p style="line-height:normal"><em>Educational Requirements:</em></p><p style="line-height:normal">Possess a High School Diploma or High School General Equivalency Diploma <strong><u>and </u></strong>at least three years of administrative and clerical experience.</p><p style="line-height:normal"><em>(OR)</em></p><p style="line-height:normal">Possess an Associate's degree in office administration or another closely related field <strong><u>and </u></strong>at least one year of administrative and clerical experience.</p><br/><p style="line-height:normal"><em>Required Skills and Abilities:</em></p><ul><li style="line-height:normal">Ability to organize and prioritize tasks including delegation of tasks when appropriate.</li><li style="line-height:normal">Ability to type at least 40 words per minute.</li><li style="line-height:normal">Ability to work in a team and complete assigned tasks.</li><li style="line-height:normal">Analytical/problem-solving skills.</li><li style="line-height:normal">Collect, analyze, and interpret data from various sources.</li><li style="line-height:normal">Detail-oriented with good organizational skills and administrative abilities.</li><li style="line-height:normal">Excellent time management skills with proven ability to meet deadlines.</li><li style="line-height:normal">Exceptional communication skills, both written and verbal.</li><li style="line-height:normal">Extremely proficient with Microsoft Office Suite.</li><li style="line-height:normal">Knowledge of, or the ability to acquire familiarity with the roles and function of the assigned department.</li><li style="line-height:normal">Knowledge of, or the ability to comply with the State Mental Health Code.</li><li style="line-height:normal">Knowledge of applicable Federal and State laws pertaining to the protection of medical information.</li></ul><br/><p style="line-height:normal"><em>Physical Requirements: </em></p><ul><li style="line-height:normal">Prolonged periods of sitting at a desk and working on a computer.</li><li style="line-height:normal">Prolonged periods of standing and moving.</li><li style="line-height:normal">Must be able to lift up to 15 pounds at a time unassisted.</li></ul><br/><p style="line-height:normal"><em>Required Clearances and Documentation:</em></p><ul><li style="line-height:normal">Must possess a valid driver's license and have access to reliable transportation.</li><li style="line-height:normal">Act 31/Act 126 Mandated Reporter Training.</li><li style="line-height:normal">Act 34 Pennsylvania State Police Background Check - Criminal History.</li><li style="line-height:normal">Act 114 Department of Human Services FBI Fingerprints.</li><li style="line-height:normal">Act 33 Pennsylvania Child Abuse History.</li></ul><p style="line-height:normal"><strong>Eligible Benefits</strong>:</p><ul><li style="line-height:normal">Eligible for Medical, Dental, and Vision insurance (60-day waiting period).</li><li style="line-height:normal">Eligible to participate in the 403(B)-retirement plan</li><li style="line-height:normal">Eligible for PTO accrual.</li><li style="line-height:normal">Eligible for paid holidays.</li></ul>

Alternative Community Resource Programs Inc

Office Manager

Administrative Skills

Analysis Skills

Background Investigation

Calendar Management

Communication Skills

Customer Support/Service

Data Analysis

Detail Oriented

Documentation

Driver's License

Establish Priorities

Fax Machines

Federal Bureau of Investigation (FBI)

Federal Laws and Regulations

Information/Data Security (InfoSec)

Insurance

Medical Records

Microsoft Office

Office Equipment

Office Management

Order Supplies

Organizational Skills

Outpatient Care

Patient Charts

Presentation/Verbal Skills

Problem Solving Skills

Psychiatry and Mental Health

Record Keeping

Schedule Development

State Laws and Regulations

Team Lead/Manager

Team Player

Telephone Skills

Time Management

Training/Teaching

Writing Skills

Talent Acquisition

Loss Prevention:Understands and complies with the Loss Prevention Awareness Program and is responsible for Store Loss Prevention which includes maintaining a large Customer service presence on the sales floor, Customer and Associate engagement and heightened Loss Prevention awareness. Responsible for security of building including entrance/exit control (Associate entry/egress, receiving door, daily trash removal, etc.), Electronic Article Surveillance (EAS) devices daily function check, Cash Office security, armored carrier pick-ups and register area.

<div><strong>Our values start with our people, join a team that values you!<br/></strong><br/></div><div>Bring your talents to Ross, our leading off-price retail chain with over 2,200 stores, and a strong track record of success and growth. Our focus has always been bringing our customers a constant stream of high-quality brands and on-trend merchandise at extraordinary savings. All while providing a fun and exciting treasure hunt experience.<br/>As part of our team, you will experience:<br/><br/></div><ul><li><strong>Success.</strong> Our winning team pursues excellence while learning and evolving.</li><li><strong>Career growth.</strong> We develop industry leading talent because Ross grows when our people grow.</li><li><strong>Teamwork.</strong> We work together to solve the hard problems and find the right solution.</li><li><strong>Our commitment to Diversity, Equality & Inclusion, and our community.</strong> We celebrate the backgrounds, identities, and ideas of those who work and shop with us because our differences make us stronger. We strive to be a positive force in our community.</li></ul><div><br/></div><div>Our Corporate headquarters are in Dublin, CA, we have 3 buying offices in key markets in New York City, Los Angeles, and Boston, and 8 distribution centers nationwide. With 2023 revenues of $20.4 billion, we are a Fortune 500 company who is committed to providing an inclusive work environment with continuous learning opportunities and development for our teams.<br/><br/></div><div><strong>GENERAL PURPOSE:</strong><br/>The Area Supervisor is a member of the Store Leadership who is responsible for a specific, assigned area of the Store as well as the general operations and supervision of the Store when functioning as the Manager on Duty. Area Supervisors are responsible for opening and closing the Store, supervising Associates, and maintaining a friendly, easy to shop environment. They ensure proper merchandise presentation, and maintain a clean work area at all times. Area Supervisors are also responsible for executing and supervising Company operational processes as needed.<br/><br/><strong>ESSENTIAL FUNCTIONS:</strong><br/><strong>Maintaining Safe & Secure Environments:</strong></div><ul><li>Understands that safety is the number one priority and practices safe behaviors in everything they do.</li><li>Maintains a high level of awareness on the sales floor to create a safe and secure shopping environment for everyone. Immediately corrects or reports any unsafe conditions or practices to Store Leadership.</li><li>Responsible for security of building including entrance/exit control (Associate entry/egress, receiving door, daily trash removal, etc.), Electronic Article Surveillance (EAS) devices daily function check, Cash Office security, armored carrier pick-ups and register area.</li><li>Removes clutter and ensures safe, clear egress to emergency exits.</li><li>Responsible for Customer safety including accident prevention, accident reporting and emergency procedures.</li><li>Tests all fire alarm systems as scheduled. Responds to after-hours alarms when requested.</li></ul><div><br/></div><div><strong>Customer Service:</strong></div><ul><li>Treats all Customers, Associates, and other leaders with respect.</li><li>Demonstrates courtesy, friendliness, and professionalism at all times. Recognizes Associates using Company recognition programs.</li></ul><div><br/></div><div><strong>Personal and Store Brand:</strong></div><ul><li>Represents and supports the Company brand at all times.</li><li>Maintains a professional appearance, in accordance with Company Dress Code. Ensures all Associates adhere to the Company Dress Code at all times.</li><li>Keeps all areas of the Store clean, well-maintained, and merchandised to standard.</li><li>Responsible for daily trash removal.</li></ul><div><br/></div><div><strong>General Merchandising:</strong></div><ul><li>Ensures recovery, sizing and markdowns are completed to Company standards through teaching, assigning tasks, and following up per Company best practice.</li><li>Responsible for receiving merchandise truck when needed.</li><li>Processes all merchandise with a sense of urgency.</li><li>Responsible for receipt of all non-merchandise inbound deliveries (i.e. signs, supplies, special deliveries, etc.).</li><li>Responsible for cleanliness and organization of all Stockrooms.</li><li>Helps deliver and place merchandise on sales floor when all merchandise is processed.</li><li>Responsible for ensuring any back-stock is secured and processed to Company policy.</li><li>Responsible for merchandising of department including the back stock.</li><li>Responsible for the reduction of loss due to damage.</li><li>Ensures compliance to the monthly presentation guidelines in assigned area.</li><li>Responsible for floor moves and signing including promotional signing as needed.</li><li>Responsible for re-wraps as needed.</li></ul><div><br/><strong>Loss Prevention:</strong></div><ul><li>Understands and complies with the Loss Prevention Awareness Program and is responsible for Store Loss Prevention which includes maintaining a large Customer service presence on the sales floor, Customer and Associate engagement and heightened Loss Prevention awareness.</li><li>As a representative of Ross Leadership, demonstrates integrity and honesty in all interactions with Associates and Customers. Safeguards confidential information, cash and credit card information and merchandise.</li><li>Ensures Public View Monitor (PVM) system is maintained properly.</li><li>Conducts "Code 50" package inspections.</li><li>Executes all Company Best Practices and maximizes productivity by minimizing steps and touches while working.</li></ul><div><br/></div><div><strong>Front End Supervision and Operations:</strong></div><ul><li>Executes all Company Best Practices and maximizes productivity by minimizing steps and extra touches when working. Ensures Associates are executing to Company standards at the Front End.</li><li>Maintains pace, energy and "presence" at the Front End, managing the line to expedite Customers wait time</li><li>Trains and coach Associates on cash registers, shortage control policies and other Front End procedures. To meet friendly and productivity standards.</li><li>Controls Retail Associates' break schedule for backups, lunches and breaks.</li><li>Ensures all equipment is working properly.</li><li>Maintains proper supplies and recovery for the Front End area.</li><li>Ensures go backs are expedited, properly scanned, security tagged and ticketed.</li><li>Teaches all Associates the "Scan and Bag" best practice.</li><li>Ensures salability of merchandise on the Front End, aisle tables, Men's/Women's 4-way features, and specialty racks.</li></ul><div><br/><strong>Fitting Rooms:</strong></div><ul><li>Responsible for the maintenance and cleanliness of the Fitting Rooms.</li><li>Ensures all Fitting Room garment tags are audited and accounted for to Company policy.</li><li>Ensures go-back compliance throughout the day. All merchandise returned to the sales floor must be ticketed, scanned, nubbed and security tagged as needed.</li></ul><div><br/></div><div><strong>Administrative Duties as Assigned by Store Manager:</strong></div><ul><li>Ensures Cash pulls and bank deposits are conducted to Company policy.</li><li>Responsible for Front End control when needed. Understands and adheres to the policies and procedures that refer to refund approval, Associate purchase approval, securing tills and cash in safe, register Paid Outs/Ins, void approval, register media and break schedules.</li><li>Responsible for payroll administration including daily punch edits, Associate scheduling compliance, Sunday payroll transmission and Payroll reporting as needed.</li><li>Other duties as assigned by Store Manager.</li></ul><div><br/><strong>COMPETENCIES:</strong></div><ul><li>Manages Work Processes.</li><li>Business Acumen.</li><li>Plans, Aligns & Prioritizes.</li><li>Builds Talent.</li><li>Collaborates.</li><li>Leading by Example.</li><li>Communicates Effectively.</li><li>Ensures Accountability & Execution.</li></ul><div><br/></div><div><strong>QUALIFICATIONS AND SPECIAL SKILLS REQUIRED:</strong></div><ul><li>Excellent verbal communication skills.</li><li>Fluency in English.</li><li>Prior Customer Service and supervisory experience preferred.</li><li>Familiarity with point-of-sale equipment and applications.</li><li>Ability to perform basic mathematical calculations commonly used in retail environments.</li><li>Ability to work evenings and weekends.</li></ul><div><br/><strong>PHYSICAL REQUIREMENTS/ADA:</strong></div><ul><li>Ability to use all Store equipment, including PDTs, registers and PC as required.</li><li>Ability to spend up to 100% of working time standing, walking, and moving around the Store</li><li>Ability to regularly bend at the waist, squat, kneel, climb, carry, reach, and stoop.</li><li>Ability to occasionally push, pull and lift more than 25 lbs.</li><li>Ability to use janitorial equipment, rolling racks, ladders and other assigned supplies.</li><li>Certain assignments may require other qualifications and skills.</li><li>Associates who work Stockroom shifts: ability to regularly push, pull and lift more than 20 lbs.</li></ul><div><br/><strong>SUPERVISORY RESPONSIBILITIES:</strong></div><ul><li>Retail Associates</li><li>Stockroom Leads (where applicable)</li></ul><div><br/><strong>DISCLAIMER:</strong><br/>This job description is a summary of the primary duties and responsibilities of the job and position. It is not intended to be a comprehensive or all-inclusive listing of duties and responsibilities. Contents are subject to change at management's discretion.<br/><br/>Ross is an equal employment opportunity employer. We consider individuals for employment or promotion according to their skills, abilities and experience. We believe that it is an essential part of the Company's overall commitment to attract, hire and develop a strong, talented and diverse workforce. Ross is committed to complying with all applicable laws prohibiting discrimination based on race, color, religious creed, age, national origin, ancestry, physical, mental or developmental disability, sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), veteran status, military status, marital or registered domestic partnership status, medical condition (including cancer or genetic characteristics), genetic information, gender, gender identity, gender expression, sexual orientation, as well as any other category protected by federal, state or local laws.</div>

Ross Dress for Less Robinson

Shift Supervisor

Auditing

Best Practices

Business Skills

Cancer

Coaching

Corporate Policies

Credit Cards

Developmental Disabilities

Distribution Services

Diversity

Emergency Procedures

English Language

Fire Alarm

Fortune 500 Customers

Genetics

Leadership

Lift/Move 20 Pounds

Lift/Move 25 Pounds

Loss Prevention

Maintain Compliance

Mathematics

Media Schedule

Medical Conditions

Merchandising

Military

Operations Management

Operations Processes

Order Picking/Packing

Payroll Administration

People Management

Process Management

Productivity Management

Retail

Retail Management

Safety/Work Safety

Sales

Shipping/Receiving

Store Closing

Store Opening

Surveillance

Talent Management

User Interface/Experience (UI/UX)

Betterteam

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Office Manager Alternative Community Resource Programs Inc

Shift Supervisor Ross Dress for Less Robinson

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