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The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring.

Responsibilities:
Provide administrative support to the contracts department.  The summer intern will support activities related to the review and interpretation of contracts, with a focus on developing Contract Briefs beginning with our prime contracts. The role will also include reviewing legacy hard-copy files against corresponding electronic records to ensure digital files are complete and accurate. Where electronic versions of key documents are missing, the intern will assist in scanning and digitizing materials in support of the Administrative Assistant – Contracts.<div> Responsibilities</div> <ul style="margin-top:0in"><li>Contract Review: Analyze contract terms and conditions and prepare concise briefs to assist Program Managers and stakeholders in contract administration.</li><li>Contract Creation: Support the creation of new contracts using our templates for nondisclosure agreements (NDAs), teaming agreements (TAs), subcontracts, and consulting agreements.</li><li>Audit and Filing: Ensure the accuracy and completeness of contract records through meticulous auditing and filing.</li><li>Other job duties as assigned. </li></ul>

Qualifications:
<div>Education:</div><ul><li>Completion of at least one semester (or one year) of coursework in contracts or a related field (e.g., business law, commercial contracts, principles of federal acquisition).</li><li>High school diploma; current students or recent graduates are preferred.</li></ul>Desired Knowledge, Skills, and Abilities:<ul style="margin-top:0in"><li>Attention to Detail: A keen eye for detail is essential in ensuring contract accuracy.</li><li>Critical Thinking: Ability to think analytically and solve problems effectively.</li><li>Tech-Savvy: Proficiency in Microsoft Office programs.</li><li>Enthusiasm and Proactivity: A genuine interest in learning and a proactive approach to tasks.</li></ul>

Company Overview:
Bring your passion, expertise, and experience to IBTS, where we appreciate and are committed to our employees. We offer outstanding benefits, growth opportunities, and work hard to maintain a culture that values our employees.  The Institute for Building Technology and Safety (IBTS) is a 501(c) (3) non-profit organization established to provide unbiased professional building code compliance services, while enhancing the communities in which we work. At IBTS, our mission is to deliver quality services to meet the challenges of governance at all levels while enhancing public safety, economic development, and the general welfare of the community. Our services include Building and Community Development, Energy and Sustainability Services, Disaster Planning and Recovery, Quality Assurance, as well as Compliance and Risk Monitoring. IBTS is headquartered in Ashburn, VA, with additional offices in Louisiana, Missouri, New York, Puerto Rico, and Washington, DC. We are committed to building a community of experts with diverse backgrounds, disciplines, and perspectives who are passionate about our mission. IBTS is proud to be an Equal Opportunity and Affirmative Action Employer that maintains a diverse and inclusive workforce.  All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, national origin, age, disability or sexual orientation. This opportunity is open to Section S3 Residents.  Veterans and individuals with disabilities are encouraged to apply. Explore the opportunities!

Institute for Building Technology and Safety

Intern - Contracts Administration

Administrative Skills

Analysis Skills

Auditing

Business Law

Community Development

Consulting

Contract Analysis

Contract Creation

Contract Management

Contract Review

Detail Oriented

Disaster Recovery

Diversity

Economic Development

High School Diploma

Maintain Compliance

Microsoft Office

New Drug Application

Non-Disclosures

Problem Solving Skills

Public Safety

Quality Assurance

Risk Management

Service Delivery

Sustainability

[AW]-iCims

Chesterton Academy of The Divine Family, a joyfully Catholic, classical high school in the Chesterton Schools Network, is seeking a highly organized, proactive, and mission-driven Office Manager & Executive Assistant to oversee daily operations and support school leadership. As part of the Chesterton Schools Network, our mission is to form a new generation of joyful leaders and saints through a curriculum centered on truth, beauty, and goodness.

YEAR

Responsive recruiter Benefits: <ul><li>401(k) matching</li><li>Competitive salary</li><li>Dental insurance</li><li>Health insurance</li><li>Opportunity for advancement</li><li>Paid time off</li><li>Training & development</li><li>Vision insurance</li></ul>Benefits/Perks<ul><li>Daily Mass and spiritual enrichment as part of a faithful school community </li><li>Joyful and mission-centered school culture </li><li>Competitive compensation </li><li>Professional development opportunities through the Chesterton Schools Network </li><li>A unique opportunity to shape a growing school's arts and drama program from the ground up </li></ul>Overview Chesterton Academy of The Divine Family, a joyfully Catholic, classical high school in the Chesterton Schools Network, is seeking a highly organized, proactive, and mission-driven Office Manager & Executive Assistant to oversee daily operations and support school leadership. This role is essential to the smooth functioning of the school and serves as the primary point of contact for families, students, and visitors. The ideal candidate brings strong administrative skills, attention to detail, and a warm, welcoming presence that reflects the mission and culture of the school. Primary Responsibilities Daily Office Administration<ul><li> Manage day-to-day front office operations, ensuring efficiency and organization </li><li> Serve as the first point of contact for all school inquiries and maintain positive parent and student relations </li><li> Oversee student attendance, parking permits, carpools, and sick-bay coordination </li><li> Ensure school safety procedures are followed, including emergency drills and protocols </li><li> Maintain and organize student records and school files (current and archived) </li><li> Oversee front desk receptionists and coordinate volunteer support </li><li> Manage office supplies, inventory, and classroom setup needs </li></ul>Event Planning & School Activities<ul><li> Coordinate and oversee logistics for all major school events, including: <ul><li> Open Houses </li><li> Parent-Teacher Conferences </li><li> Lenten Service Projects </li><li> Field trips and student activities </li><li> Standardized and placement testing (PSAT, CLT, Stanford, etc.) </li><li> Special events such as vocation talks, chaplain visits, and community gatherings </li></ul></li><li> Ensure volunteers are recruited, trained, and scheduled appropriately for events </li></ul>Calendar & Scheduling<ul><li> Develop and maintain the official school calendar, including academic schedules and events </li><li> Coordinate daily schedules and room usage </li><li> Assign substitute coverage for faculty absences </li><li> Track faculty PTO, sick time, and attendance </li><li> Ensure smooth coordination of all school activities and scheduling needs </li></ul>Fundraising & Administrative Support<ul><li> Provide administrative support for fundraising and marketing initiatives, especially the annual Gala </li><li> Assist with communications, donor coordination, and event logistics as needed </li></ul>Facilities & External Coordination<ul><li> Serve as the primary liaison between the school and facility partners </li><li> Coordinate space usage, scheduling, and operational needs with external partners </li><li> Collaborate with district nurse and external service providers as needed </li></ul>Qualifications<ul><li> Bachelor's degree preferred; Associate's degree or relevant administrative experience required </li><li> Previous experience in office management, executive assistance, or school administration preferred </li><li> Strong organizational, multitasking, and problem-solving skills </li><li> Excellent written and verbal communication skills </li><li> Proficiency in Microsoft Office and Google Workspace </li><li> Ability to manage multiple priorities in a fast-paced environment </li><li> Professional, welcoming demeanor with strong interpersonal skills </li><li> Commitment to supporting a mission-driven Catholic school environment </li></ul>Benefits / Perks<ul><li> Competitive compensation </li><li> Paid time off and holidays </li><li> Career growth opportunities within a growing school </li><li> Daily Mass and spiritual enrichment </li><li> Joyful, faith-filled, and collaborative work environment </li></ul> About Chesterton Academy of The Divine Family Opening in Fall 2025, Chesterton Academy of The Divine Family is part of the Chesterton Schools Network. We offer a rigorous, integrated classical high school education rooted in the Incarnation of Jesus Christ. Our mission is to form joyful leaders and saints through faith, reason, and virtue in partnership with families. Compensation: $37,440.00 - $41,600.00 per year Chesterton Academy of The Divine Family offers a classical, integrated high school education rooted in the Catholic intellectual and spiritual tradition. As part of the Chesterton Schools Network, our mission is to form a new generation of joyful leaders and saints through a curriculum centered on truth, beauty, and goodness. With daily Mass, strong academics, and a vibrant community life, we help students discover their vocation and grow in virtue. Our affordable tuition model ensures that families of all backgrounds can access this transformative education.

Chesterton Academy of the Divine Family

Office Manager and Executive Assistant - High School

Calendar Management

Communication Skills

Conferences

Dental Insurance

Educational Administration

Event Management

Executive Assistant Skills 

Facilities Management

Fundraising

Health Insurance

Interpersonal Skills

Leadership

Logistics

Marketing

Multitasking

Nursing

Office Management

Operational Support

Operations

Operations Management

Organizational Skills

Presentation/Verbal Skills

Safety Process

School Attendance

Secondary School

Team Player

Training/Teaching

Training/Teaching Curriculum

Tuition Fees

Vision Plan

Volunteer Management

Writing Skills

IRecruitee

OTHER

The position supports enterprise-level research coordination, requiring strong organizational discipline, executive communication skills, and the ability to operate in a fast-paced, high-demand environment with minimal supervision. Coordinate the receipt, distribution, tracking, and closure of DHA R&E taskers using ETMS2 or equivalent systems; maintain a tasker suspense tracking system to ensure timely completion of all assigned actions.

Overview:
Please note that this position is contingent upon the successful award of a contract currently under bid. Goldbelt Apex, part of the Healthcare Technology Transformation Group, is a data-driven company focused on process and quality in all areas. As healthcare IT experts, Apex is dedicated to developing systems that enable healthcare organizations to communicate and exchange data smoothly across different systems and devices.  Summary:The Office Manager / Executive Administrative Support provides mission-critical administrative, operational, and executive support to the BIRCO and DHA R&D leadership. This role ensures the efficient execution of office-wide operations, task management, senior leader coordination, and organizational readiness in a high-visibility, DoD research environment. The position supports enterprise-level research coordination, requiring strong organizational discipline, executive communication skills, and the ability to operate in a fast-paced, high-demand environment with minimal supervision.

Responsibilities:
Essential Job Functions: <ul style="margin-top:0in"><li>Coordinate the receipt, distribution, tracking, and closure of DHA R&E taskers using ETMS2 or equivalent systems; maintain a tasker suspense tracking system to ensure timely completion of all assigned actions.</li><li>Monitor tasker progress, coordinate responses across stakeholders, ensure completeness and accuracy of submissions, and provide status updates while identifying risks to suspense timelines.</li><li>Prepare, edit, and manage office-wide documents, communications, reports, and presentations using Microsoft Office Suite.</li><li>Maintain records, files, administrative databases, and document repositories, ensuring proper organization, accessibility, and compliance with records management requirements (e.g., ARIMS or equivalent).</li><li>Manage and maintain SharePoint or equivalent knowledge management systems, including document storage, metadata tagging, and information accessibility.</li><li>Provide administrative and coordination support to BIRCO leadership, DHA R&E staff, and ODtCG/PRISM stakeholders, ensuring efficient execution of daily operations.</li><li>Support executive-level operations, including coordination of meetings, visitor access, and protocol for senior military personnel, SES officials, and external stakeholders.</li><li>Assist with onboarding of military, civilian, and contractor personnel, including maintaining organizational charts, contact lists, and alert rosters.</li><li>Maintain and manage an office-wide calendar of meetings, taskers, events, and suspense dates; track completion of mandatory training and certifications for assigned personnel.</li><li>Coordinate mail distribution, office supply management, and equipment inventory tracking, and support logistics such as office moves, shipping coordination, and facility-related activities.</li><li>Assist with building and equipment management functions, including coordination with appropriate Government points of contact.</li><li>Support development and standardization of administrative processes to improve workflow efficiency, consistency, and organizational effectiveness.</li><li>Provide general administrative and program support to ensure alignment with DHA R&E processes, procedures, and mission requirements.</li></ul>

Qualifications:
Necessary Skills and Knowledge:<ul><li>Knowledge of office-wide administrative operations supporting complex DoD organizations</li><li>Proficiency in document preparation, editing, and formatting using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)</li><li>Skill in tasker management and suspense tracking systems (e.g., ETMS2 or equivalent)</li><li>Ability to manage and coordinate executive calendars, events, and organizational timelines</li><li>Knowledge of front office operations and senior leader engagement protocols</li><li>Skill in handling and distributing official correspondence and administrative communications</li><li>Ability to develop and maintain records, databases, and document management systems</li><li>Knowledge of personnel onboarding processes for military, civilian, and contractor staff</li><li>Skill in tracking and managing training requirements and compliance records</li><li>Knowledge of office logistics, supply management, and procurement coordination processes</li><li>Ability to support facility operations and equipment inventory/accountability procedures</li><li>Skill in coordinating shipping, receiving, and office relocation logistics</li><li>Knowledge of records management policies and compliance frameworks (e.g., ARIMS concepts)</li><li>Ability to support cross-functional coordination and internal communications across stakeholders</li><li>Skill in providing administrative support for program tracking and operational oversight activities</li></ul>Minimum Qualifications:<ul><li>Bachelor’s degree in Business Administration, Management, Public Administration, or related field (or equivalent combination of education and experience).</li><li>Minimum 8 years of experience in administrative, office management, or program support roles within a federal or DoD environment.</li><li>Demonstrated experience managing taskers using ETMS2 or similar task management systems.</li><li>Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams).</li><li>Experience using SharePoint or similar document and knowledge management systems.</li><li>Strong organizational and communication skills with the ability to manage multiple priorities and deadlines.</li><li>Experience supporting senior military leaders and/or SES-level personnel.</li></ul>Preferred Qualifications:<ul><li>Experience supporting DHA, DoD medical research, or headquarters-level organizations.</li><li>Familiarity with Army Records Information Management System (ARIMS) or equivalent records management systems.</li><li>Experience in high-tempo, task-driven environments requiring coordination across multiple stakeholders.</li><li>Proven ability to improve administrative processes and workflow efficiency.</li><li>Active SECRET Clearance or able to obtain one.</li></ul>Pay and BenefitsThe salary range for this position is $110,000.00 to $115,000.00 annually.  At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.

Goldbelt, Incorporated is an urban Alaska Native, for‐profit corporation headquartered in Juneau, Alaska. Incorporated on January 4, 1974 following the Alaska Native Claims Settlement Act (ANCSA), Goldbelt’s primary mission is to manage assets and conduct business for the benefit of its more than 3,600 shareholders. Goldbelt first ventured into the logging and timber industry but later expanded its operations into tourism, which still remains an integral part of its operations. Today, the majority of Goldbelt’s revenue and income derives from government contracting and services. 
Goldbelt’s shareholder base consists of Alaska Natives who are of Tlingit and Haida descent. The Tlingit and Haida tribes are the indigenous people of Southeast Alaska, whose rich history spans more than ten thousand years in the region. Goldbelt shareholders own the entire 272,000 shares of Goldbelt stock, representing assets in excess of $100 million in addition to over 32,000 acres of land in the vicinity of Juneau. Goldbelt seeks to honor and preserve the Tlingit culture - its history, art, dance, legends, and the traditions of its Alaska Native shareholders. Learn more about Goldbelt Heritage. 
The company is named after a richly mineralized zone in Southeast Alaska that encompasses 33,000 acres of Goldbelt’s land holdings— an area that stretches along the mainland from Frederick Sound to Berners Bay. Learn more about Goldbelt Lands.

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Intern - Contracts Administration Institute for Building Technology and Safety

Office Manager and Executive Assistant - High School Chesterton Academy of the Divine Family

Office Manager Goldbelt, Inc.

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