ProKatchersAdministrative Project Coordinator ProKatchersAdministrative Project CoordinatorNew York, NY$37–$38 / hourAssist Project Managers with special projects, reports, and departmental initiatives. Prepare reports and provide administrative support to ensure efficient department operations.
Research Foundation of SUNYAdministrative Manager (R26-21) Research Foundation of SUNYAdministrative Manager (R26-21)Albany, NYFull timeprepare personnel paperwork and procure supplies, equipment and technology; establish, maintain and monitor procedures for record keeping and files; attend internal and external project meetings to record and store minutes; ensure security, integrity and confidentiality of personnel data; process travel reconciliations and assist staff with travel-related forms and documentation. This work is supported by the Preschool Development Birth through Five Initiative (PDG B-5) Grant Number 90TP0130-02-00, from the Administration for Children and Families, U.S. Department of Health and Human Services in contract with the New York State Council on Children and Families.
Reed Smith USBusiness Development Coordinator Reed Smith USBusiness Development CoordinatorNew York, New York$49.73–$63.74Full timeThe Business Development Coordinator will work collaboratively with the Senior Business Development Coordinator, the broader MP-Team, and any additional staffing resources supporting the practice, including project management, administrative, business development, and external vendor support teams. Success in the role requires strong communication, responsiveness, professionalism, and a team-first mindset, including the ability to proactively escalate issues, provide timely updates, and operate effectively within a highly collaborative support structure.
JobotNewIntake Coordinator-Spanish Speaking JobotIntake Coordinator-Spanish SpeakingNew York, NY$55,000–$70,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With 20 attorneys, they are able to handle a wide variety of cases, including motor vehicle accidents, premise liability, Labor Law, workers' compensation, product liability, and more.
Beacon Hill Staffing Group, LLCAlumni Coordinator Beacon Hill Staffing Group, LLCAlumni CoordinatorNew York, NY$100,000–$110,000 / yearFull timeProvides operational leadership; key planning- and execution-related responsibilities includes tactical and process-driven activities such as budgeting, facilities management, catering, transportation planning, desktop publishing, reimbursement systems or greeting/hosting participants. Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.
Beacon Hill Staffing Group, LLCInvestment Coordinator Beacon Hill Staffing Group, LLCInvestment CoordinatorNew York, NY$90,000–$120,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
Beacon Hill Staffing Group, LLCCoordinator Beacon Hill Staffing Group, LLCCoordinatorNew York, NY$70,000–$80,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. This is a newly structured role that blends team support, reception coverage, and office operations, and is ideal for someone early‑to‑midway in their support career who is eager to grow, learn, and add value.
Winston Resource LLCAdministrative Assistant Winston Resource LLCAdministrative AssistantJericho, NY$20–$22 / hourProvide administrative support to other administrative assistants and departments. Performing administrative duties and office support activities.
Nexus StaffExecutive Secretaries and Administrative Assistants Nexus StaffExecutive Secretaries and Administrative AssistantsAlbany, NYContractorThe New York State Department of Health, Office of Primary Care and Health Systems Management, Division of State EMS, is seeking to fill one administrative assistant position at 875 Central Avenue, Albany NY 12206. The Nexus Staff Difference:Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
System OneNewBilingual Case Manager (Move Coordinator) System OneBilingual Case Manager (Move Coordinator)White Plains, NY$24–$27 / hourBilingual Case Manager (Move Coordinator) Key Responsibilities: Build positive working relationships with families, landlords, property managers, and community partners to support stable housing outcomes (training provided). Experience working with underserved populations, housing programs, Section 8/HCV participants, landlords, or nonprofit/community organizations strongly preferred.
VNS HealthNewLMSW Program Coordinator for Children Mobile Crisis Team VNS HealthLMSW Program Coordinator for Children Mobile Crisis TeamBronx, NY$70,200–$87,700Minimum three years of experience in a community mental health setting requiredMinimum of one-year of supervisory experience requiredEffective oral, written and interpersonal communication skills requiredProficient with personal computer skills including Microsoft Word and Excel requiredCrisis intervention experience preferredFor Children’s Services: Prior experience in working with children and adolescents required . Valid New York State driver’s license may be based on program needs preferredFor Health Home, CCM and Wellness : Current license and registration to practice as a Social Worker, Psychologist, Marriage and Family Therapist, Mental health Counselor or other related license in New York State preferredFor Children’s Health Home Program: Child and Adolescent Needs and Strengths New York (CANS) certification.
InGenesisExecutive Administrative Assistant InGenesisExecutive Administrative AssistantAlbany, NY$38–$40 / hourPreferred qualifications include: Familiarity and knowledge of varied healthcare entities; including pharmacies, practitioners, and healthcare institutions. Excellent working knowledge of Microsoft Office applications (specifically Word, Excel, PowerPoint, and Outlook).
System OneNewCoordinator - International System OneCoordinator - InternationalNew York, NY$30–$35 / hourManage travel arrangements, prepare detailed itineraries, handle visa processes, and oversee the international travel budget with oversight from the Senior Manager - International Operations. Provide administrative support to the SVP of License & International Strategy, their direct team, and total International team as needed, inclusive of the coordination of International Market Week.
Beacon Hill Staffing Group, LLCAdministrative Assistant Beacon Hill Staffing Group, LLCAdministrative AssistantNew York, NY$32–$32 / hourFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
ComTec Solutions LLCNewOffice Coordinator ComTec Solutions LLCOffice CoordinatorRochester, NYManage office tasks (e.g., ordering office supplies/maintaining inventory, coffee machine & copier maintenance). · Independent worker and able to work effectively on daily tasks without direct supervision.
TJ MaxxNewRetail Department Coordinator Full Time TJ MaxxRetail Department Coordinator Full TimeFayetteville, NY$17–$17.50 / hourCommunicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Ensures an excellent customer experience by engaging and interacting with all customers, and maintaining a clean and organized store.
AxelonNewGMA Executive Administrative Assistant AxelonGMA Executive Administrative AssistantNew York, NY$40–$58.50 / hourProject and Workflow CoordinationOversee multiple projects simultaneously and track progress toward milestones. Coordinate and effectively manage Microsoft Teams video conferences and weekly team-wide calls.
Trigyn Technologies IncAdministrative Assistant (Housing) Trigyn Technologies IncAdministrative Assistant (Housing)Manhattan, NY$17.50–$19 / hourTemporaryContractorFull timeDescription: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
West Side Federation for Senior and Supportive HousingNewStaffing and Recruiting Coordinator West Side Federation for Senior and Supportive HousingStaffing and Recruiting CoordinatorNew York, NY$27–$33 / hourThe Staffing and Recruiting Coordinator is responsible for staffing, scheduling, timesheet approval, and system orientation for the internal per diem employees referred to as Multi-Site Support (MSS) which include: Kitchen Assistants, Front Desk, Porters, Program Aides and Personal Care Aides. Managing the full high-volume MSS recruitment lifecycle by sourcing candidates through community organizations, social service agencies, schools, and job boards; Develop and maintain strategic community partnerships to create ongoing talent pipelines.
AxelonNewProgram Coordinator AxelonProgram CoordinatorNew York, NY$20–$22 / hourAssist in monitoring and evaluating program effectiveness, demonstrating continuous efforts to improve support operations and systems, streamline work processes, and increase the effectiveness and efficiency of the program. Maintain liaison with staff in other departments to coordinate program activities and training, accomplish program objectives, and ensure cooperative efforts are enhanced and available resources are utilized.
Beacon Hill Staffing Group, LLCAdministrative Receptionist/Office Manager Beacon Hill Staffing Group, LLCAdministrative Receptionist/Office ManagerNew York, NY$80,000–$100,000 / yearFull timeLearn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a highly professional and fast-paced Family Office specializing in private investments, is seeking a Temporary to Permanent Administrative Receptionist/Office Manager to support daily office operations and executive scheduling functions.
Success Academy Charter Schools, Inc.NewOperations Coordinator Success Academy Charter Schools, Inc.Operations CoordinatorBronx, NYReporting directly to the School Business Operations Manager (BOM), The Operations Coordinator (Hourly) plays a crucial role in providing essential support to the School Business Operations Manager (BOM) and contributing to a positive and well-organized school environment. Running a large, fast-growing, and high-performing network of public charter schools takes a village - families, children, teachers, staff and faculty, advocates, and supporters alike.
AxelonNewAdministrative Assistant AxelonAdministrative AssistantNew York, NYPlan and execute logistics for internal and external events, including client roadshows, team-building events, workshops, and client meetings. Partner with assistants across multiple locations to provide seamless coverage, including executive-level support when required.
DivIHN Integration IncAdministrative Assistant DivIHN Integration IncAdministrative AssistantCanton, NY$0–$24 / hourMaintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.
Dialysis Clinic, Inc.Administrative Assistant Dialysis Clinic, Inc.Administrative AssistantEast Setauket, NY$20–$26.90 / hourDCI’s Differentiator:Since opening the first clinic 50 years ago in Nashville, Tenn., our Dialysis Clinic, Inc. family has grown to be the nation’s largest nonprofit dialysis provider with more than 270 locations in 30 states, serving nearly 14,000 patients each day. Join DCI today to build relationships and gain fulfillment serving individuals in our comfortable clinical setting with a lower caregiver-to-patient ratio than other providers.
Glens Falls HospitalMedical Staff Coordinator - Medical Staff Administration Glens Falls HospitalMedical Staff Coordinator - Medical Staff AdministrationGlens Falls, NYGlens Falls Hospital is committed to providing our people with valuable and competitive benefits offerings, as it is a core part of providing a strong overall employee experience. Our Mission is to improve the health of people in our region by providing access to exceptional, affordable, and patient-centered care every day and in every setting.
Careers Integrated Resources IncAdministrative Assistant Careers Integrated Resources IncAdministrative AssistantCanton, NY$23.33–$23.33 / hourMaintain project spend by entering and updating all capital and expense portfolio data into database; request project charge numbers and support budget tracking in coordination with Finance. Maintain and update SOPs, templates, checklists, and controlled documents in accordance with plant documentation workflows; support audit preparation and documentation readiness.
MindlanceAdministrative Assistant MindlanceAdministrative AssistantQueens, NY$36–$42 / hourOther duties include assistance with training class scheduling, ensuring proper classroom setup, creating surveys, and performing general administrative duties such as answering phones, ordering supplies, and making travel arrangements. · Responsibilities include using Excel and Access, creating complex presentations using PowerPoint, creating charts and graphs using various database information.
CollaberaAdministrative Assistant CollaberaAdministrative AssistantNew York, NY$20–$35 / hourTemporaryContractorThis role partners closely with executives, managers, and key stakeholders to coordinate logistics, manage information flow, and support departmental priorities with a high degree of professionalism, discretion, and attention to detail. Ability to engage confidently and professionally with C?suite executives and senior stakeholders, including close coordination with respective executive assistants on complex scheduling and logistics.
Sunbelt RentalsService Support Manager Sunbelt RentalsService Support ManagerIslip, NY$64,750–$89,030.70 / yearClear perspective of maintenance and repair issues in the industryPlanning and management experienceComputer literacyReporting and warranty management experienceInventory and parts management experienceThe physical demands of this role require bending, squatting, crouching, reaching, lifting 50 pounds or more, and working indoors/outdoors when required by the job. DUTIES AND RESPONSIBILITIES:Maintains fleet files and DOT compliance for both Rental and Non-Rental FleetSchedules PM and DOT inspections on both Rental and Non-Rental Fleet (like trucks)Performs Safety Coordinator responsibilities in regards to DOT FleetManages the Parts Manager, approving parts purchasing and ordering, etc.
MindlanceProject Coordinator / Project Assistant MindlanceProject Coordinator / Project AssistantNew York, NY$31–$36 / hourWorking knowledge of project management principles especially for coordinating timelines, deliverables and collaborators across departments. Perform full range of administrative and office support functions to facilitate efficient and effective operation of the Department.
EclaroAdministrative Assistant EclaroAdministrative AssistantJamaica, NYFull timeECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Uses various information technology applications such as email, database, spreadsheets and word processing applications.
Collar City Auctions, Inc.NewAdministrative Assistant/Receptionist Collar City Auctions, Inc.Administrative Assistant/ReceptionistDelanson, NY$20–$25 / hourFull timeThis position requires someone that is a fast learner and who is friendly, positive, communicates well and has the ability to multitask in a fast-paced environment. Gather and organize security pass requests, expense reports, and other forms.
Target TemporariesFront Desk/Staffing Coordinator - Haitian Creole Speaker Target TemporariesFront Desk/Staffing Coordinator - Haitian Creole SpeakerMelville, NY$17–$18.50 / hourFull timeThis is an excellent opportunity for someone looking to work in a dynamic environment where strong communication skills and organizational abilities are valued. We are seeking a bilingual Front Desk/Staffing Coordinator who is fluent in Haitian Creole to join our team.
EclaroExecutive Secretaries and Administrative Assistants EclaroExecutive Secretaries and Administrative AssistantsAlbany, NYFull timeExcellent working knowledge of Microsoft Office 365, including Outlook, Teams, SharePoint, Word, Excel, and PowerPoint in a professional setting; ECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services.
EclaroExecutive Secretary / Administrative Assistant EclaroExecutive Secretary / Administrative AssistantAlbany, NYFull timeECLARO’s client aims to enhance public services and promotes sustainable resource management, offering advanced solutions and services. Strong project management skills, including experience managing multiple time-sensitive, complex files simultaneously.
TRIGYN TECHNOLOGIES, INC.NewAdministrative Assistant (Housing / Property Management) TRIGYN TECHNOLOGIES, INC.Administrative Assistant (Housing / Property Management)New York, NY$22–$23 / hourContractorDescription: Electronically filing Non-payment Housing Court cases, follow-up/contact with property management and marshals, upload subsequent documents and payment into NYSCEF (court system). Trigyn's direct government client has an immediate opening for Administrative Assistant in New York, NY.
Trigyn Technologies IncAdministrative Assistant (Data entry / Attorney support) Trigyn Technologies IncAdministrative Assistant (Data entry / Attorney support)Manhattan, NY$18–$19 / hourTemporaryContractorFull timeDescription: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.
Acara SolutionsOperations & Technical Coordinator Acara SolutionsOperations & Technical CoordinatorWilliamsville, NYFull timeThis role supports field technicians, project teams, and customer engagements by coordinating schedules, managing materials and inventory, and assisting with basic technical and administrative tasks. With a legacy of experience in various industries worldwide, we partner with clients, listen to their needs, and customize visionary talent solutions that drive desired business outcomes.
UBMD GynecologyNewAdministrative Coordinator UBMD GynecologyAdministrative CoordinatorBuffalo, NY$50,000–$65,000The Department of Obstetrics and Gynecology/UBMD Obstetrics & Gynecology is seeking an experienced, hard-working, and detail-oriented Administrative Coordinator to support a wide variety of administrative functions. You'll also be part of a supportive team culture built on collaboration, trust, and continuous improvement—where your contributions are appreciated, your ideas are welcomed, and your work makes a meaningful impact every day.
Lawley InsuranceNewAdministrative Coordinator- Operations/Executive Team Lawley InsuranceAdministrative Coordinator- Operations/Executive TeamBuffalo, New York$43,642.50–$72,737.50About Lawley Insurance:The Lawley Mission Lawley is a dynamic, independent regional firm of insurance professionals specializing in property and casualty, employee benefits and risk management consulting. Brings a strong commitment to supporting executives, customers, and coworkers, with a focus on making each feel valued and important.
Hartwick CollegePhysical & Life Sciences and School of Nursing Administrative Coordinator Hartwick CollegePhysical & Life Sciences and School of Nursing Administrative CoordinatorOneonta, NYFull timeAn independent, residential liberal arts college enrolling approximately 1,100 full-time undergraduates, Hartwick embraces the teacher-scholar model, with teaching excellence as the first priority, and seeks to recruit, retain and promote a diverse workforce. This position is central to maintaining accurate student records, facilitating communication across the Division of Physical & Life Sciences, supporting faculty, assisting with academic scheduling, and coordinating nursing-specific events.
EquiliemHR Operations Coordinator / Administrative Assistant EquiliemHR Operations Coordinator / Administrative AssistantNew York, NY$32–$34 / hourThis role is responsible for managing HR transactions, monitoring shared inboxes and ticket queues, supporting compliance-related activities, maintaining operational documentation, and ensuring timely resolution of employee and campus inquiries. The HR Operations Coordinator / Administrative Assistant provides operational and administrative support for Human Resources shared services within a higher education environment.
Mount Sinai Health SystemAdministrative Coordinator, Quality (Spanish Bilingual Preferred) - Surgery Mount Sinai Health SystemAdministrative Coordinator, Quality (Spanish Bilingual Preferred) - SurgeryNew York, NY$66,482.07–$74,250 / yearMount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. We are consistently ranked by U.S. News & World Reports Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics, top 5 in Cardiology/Heart Surgery, and top 20 in Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology.
LHH USNewTax Administrative Coordinator LHH USTax Administrative CoordinatorMelville, NY$25–$31.25 / hourThis role works closely with the Tax Administration Manager to ensure efficient processes, compliance with tax procedures, and effective support for tax professionals and administrative teams. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.
NYU Langone HealthNewSupply & Administrative Coordinator (FGP) - Brooklyn, Ft. Hamilton NYU Langone HealthSupply & Administrative Coordinator (FGP) - Brooklyn, Ft. HamiltonBrooklyn, NY$66,300–$75,826.82In this role, the successful candidate Under general direction of leadership, the FGP Supply and Admin Coordinator will review inventory; initiating and track orders; receive, inspect, and distribute orders; fill out damage claims and return orders; keeping daily records; and working with accounts payable to ensure our vendors are paid as agreed. Coordinate with Corporate Supply Chain around supplier activity within the practice to ensure they follow any NYUHC or Corporate Supply Chain protocol around supplier access to key decision makers in the practice.
NYU Langone HealthAdministrative Coordinator - M-F 8a-4p NYU Langone HealthAdministrative Coordinator - M-F 8a-4pBrooklyn, NY$66,300–$80,000The hospital is central to a comprehensive network of affiliated ambulatory and outpatient practices, and serves as NYU Langone Health's anchor for healthcare access, growth, and delivery in the entire borough. Ability to interpret and implement policies and procedures, and effectively communicate detailed information to a diverse population, both verbally and in writing; excellent problem-solving skills is required.
Skadden ArpsNewAdministrative Coordinator Skadden ArpsAdministrative CoordinatorNew York, NY$85,000–$100,000 / yearDemonstrates high proficiency with relevant Firm computer software programs, e.g., Outlook, Excel (includes but not limited to PivotTables, Filters, Conditional Formatting), PowerPoint, with the ability to learn new software and operating systems . Prepares and sends communications to New York Summer Associates, Fall Incoming Associates, and lateral attorney hires throughout the year, informing them of available administrative support resources.
Sprouts Farmers MarketAdministrative Coordinator Sprouts Farmers MarketAdministrative CoordinatorHartsdale, New York$18.55–$27.75 / hourWith a focus on customer service, our neighborhood grocery stores offer high-quality, farm fresh produce, natural meats, plenty of scoop-your-own bulk goods and much more in a fun, friendly, old-fashioned farmer’s market setting. Wear PPE consistent with the task assignment, including but not limited to non-slip, closed-toe shoes, long pants, hair/beard covers, a face-covering or mask, and gloves (latex and or cut-resistant).