1,029 Results for

Administrative Jobs in Millbrae, CA

Jobs

MENLO PARK, CA30+ days ago

Full-time
Employee

Core Competencies: Leadership & Impact: Proven ability to lead teams, optimize performance, and inspire service excellence while driving meaningful contributions to household operations. Emergency and Flexible Support: Develop contingency plans for urgent requests, such as last-minute travel or event changes, establishing response benchmarks to ensure swift, systematic handling.

New!

San Francisco, CA5 days ago

$75,000–$100,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This company concentrates its practice on estate planning, trust administration, and related private client matters, delivering thoughtful, personalized legal solutions tailored to each client’s unique goals.

New!

San Jose, CA1 day ago

$90,000–$110,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. We offer the opportunity to make a meaningful impact, working with top-tier clients, while enjoying career growth and work-life balance at a premier firm!

New!

Concord, CA5 days ago

$94.86–$142.30 Per Hour

See John Muir Health Terms & Conditions at https://www.johnmuirhealth.com/terms-of-use.html and Privacy Policy at https://www.johnmuirhealth.com/content/dam/jmh/Documents/Legal-and-Privacy/website-privacy-policy.pdf and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. The RN-Administrative Supervisor will act as Incident Commander designee when the disaster plan is activated until a senior administrative person is available to assume responsibility.

New!

San Francisco, CAToday

$70,000–$85,000

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New!

San Francisco, CAToday

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

Oakland, CA2 days ago

About Transdev: Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions. Cities, counties, airports, companies, and universities across the U.S. contract with Transdev to operate their transportation systems, maintain their vehicle and fleets, and deliver on mobility solutions.

New!

San Francisco, CAToday

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. TTEC is a global consulting, technology, and managed services company that helps brands deliver smarter, more human customer experiences through data, AI, and technology.

New!

San Francisco, CAToday

Work directly with Clipper customers in face-to-face interactions, providing them support and helping them complete various actions with respect to Clipper cards. As a Cantonese-English Bilingual Customer Service Representative working at the Embacardo BART station in San Francisco, CA, you’ll be a part of bringing humanity to business.

New!

Foster City, CA3 days ago

$149,800–$240,100 Per Year

This position requires working closely with Product teams to understand go‑to‑market strategies and client demand, develop subject matter expertise, deliver high‑quality product documentation, define efficient implementation and onboarding processes, and establish support models that enable consistent and scalable product adoption. The individual will also partner with service experience teams across Visa’s five global regions to drive global readiness by communicating product launches and enhancements, supporting pilot initiatives, and training regional Client Services teams to ensure long‑term success.

New!

Santa Clara, CA3 days ago

$87,120–$145,200 Per Year

The Assistant Superintendent (Assistant Supt.) supports managing work flow consistent with the project schedule, communicates project priorities to field staff and subcontractors, maintains daily log/report of all activities and site conditions, and manages the punch list and closeout process through owner/architect acceptance. Ensure complete, accurate daily documentation of work orders/tickets, understand subcontractor scope of work to avoid unnecessary change orders, and identify problems early and act immediately to provide solutions.

New!

Moraga, CAToday

$17.90–$18.40 Per Hour

Communicates accurately and effectively with management and Associates when setting and addressing priorities; provides progress updates. Oversees a team of Associates at front of store ensuring prompt, courteous customer service and promotion of loyalty programs.

New!

Richmond, CA1 day ago

$32.14–$32.14 Per Hour

Collaborate and coordinate with team members to manage all other incoming customer requests, including support for quoting new service categories and working with the billing team on the customer invoicing process. Provide technical support to customers and Client teams, providing guidance in chemical grouping, disposal options, approvals, RCRA & DOT regulations, and compliance.

San Ramon, CA8 days ago

A CEO of multiple entities is looking for an Executive Assistant who is skilled in project management and interested in becoming a chief of staff. ¨Maintain open communications with the Executive team, including meeting regularly with them and providing information or documents as needed.

New!

San Jose, CAToday

Remote

$44,000–$80,000

Please be advised that Fidelity’s business is governed by the provisions of the Securities Exchange Act of 1934, the Investment Advisers Act of 1940, the Investment Company Act of 1940, ERISA, numerous state laws governing securities, investment and retirement-related financial activities and the rules and regulations of numerous self-regulatory organizations, including FINRA, among others. Engage with customers, via inbound calls, responding to their inquires which may include providing product and service level guidance, processing transactions to include options, equities, mutual funds and fixed income trades and other specialized monetary requests.

New!

San Francisco, CAToday

Remote

$44,000–$80,000

New!

East Palo Alto, CA1 day ago

$20–$24 Per Hour

Works closely with physicians, clinic staff, and ancillary teams to ensure accurate booking of procedures, including verification of provider block time, room availability, equipment, and supplies. Enters and updates scheduling data, manages changes and reschedules, and communicates updates to patients and care teams.

Pleasanton, CA8 days ago

Work includes inspection of customer vehicles and frequent movement around the Service Department to convey information between customers and service technicians. Frequently interacts with customers, service manager and service technicians, and employees from various departments in the dealerships.

New!

Pleasanton, CA5 days ago

New!

San Francisco, CA2 days ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA14 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are committed to helping working families secure reliable benefit programs that enhance long-term financial stability. Your role is to educate, answer questions, and guide them through a professional and supportive consultation experience, ensuring they feel informed and confident in their decisions.

San Jose, CA14 days ago

Remote

$60,000–$70,000 Per Year
Full-time
Employee

We are a growing organization dedicated to helping individuals and families access benefit programs that strengthen their long-term financial security. Our focus is on delivering honest guidance, maintaining professionalism, and ensuring every member we work with receives a supportive and positive experience.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

New!

Stanford, CA3 days ago

$20–$25 Per Hour
Temporary
Contractor

This includes handling the critical calls associated with the Medical Center. Duration: 03 Months (High Possibility of extension as well as conversion).

San Rafael, CA12 days ago

$30–$39.60 Per Hour
Full-time
Employee

This individual must be a self-starter and can manage multiple priorities in a continually changing environment with little to no guidance, and have the ability to look ahead at potential issues that need addressing early. The Executive Coordinator's assignments will be varied and complex in nature, requiring utmost discretion and sensitivity, often requiring considerable judgment, creativity, and discretion in resolving issues.

Stanford, CA12 days ago

$27–$27 Per Hour
Full-time
Employee

At the direction of the Housing Building Manager, perform inventory counts, monitor vendor work progress, count fixtures, and verify completed work orders and custodial cleaning. Conduct thorough facility and room inspections at the direction of the Housing Building Manager to assess current conditions, safety concerns, missing furniture, and identify damage and maintenance needs.

San Francisco, CA30+ days ago

Full-time
Employee

What you'll likely work on: Use impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. Continue to care for our members beyond the lab room by answering patient messages, following up on lab cases and assisting our providers and virtual medical team with clerical duties such as, but not limited to biometric screening forms, medical record and consult review, billing inquiries, and DOH reporting.

Richmond, CA17 days ago

$25–$30 Per Hour
Contractor
Full-time

The client offers a full spectrum of water, waste, and energy management services, including water and wastewater treatment, commercial and hazardous waste collection and disposal, energy consulting, and resource recovery. Oversee post-shipment processes, including reviewing job documentation, verifying approvals, and resolving discrepancies to ensure acceptance and accurate invoicing.

Saratoga, California30+ days ago

$22–$26

We are an established orthodontic lab seeking a highly organized, reliable, and friendly Office Manager/Admin to support our daily operations. This role blends administrative work, customer communication, and hands‑on coordination of lab cases.

San Francisco, California30+ days ago

$22–$23.75

Work Environment:While performing the duties of this job, the employee regularly works in a bowling center/arcade environment where high levels of noise, dust, and activity can be expected. Physical Demands:While performing the duties of this job, the employee is regularly required to bend, stretch, twist, climb, and have a high level of mobility/flexibility in small spaces.

Berkeley, California30+ days ago

$19.50–$25

While performing the duties of this Job, the employee is regularly required to stand, walk, use hands to grab, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. We have a 3000 square foot facility with 5 exam rooms, a large treatment area, a dental suite, a surgery suite, and Fear Free warming cages.

Los Gatos, California30+ days ago

$25.25–$33

Deliver customized comprehensive care to patients who proactively desire to be physically and emotionally healthier. What if you could share your positive energy with a small team of seasoned and eager professionals who strongly believe in this vision as well?.

Daly City, California8 days ago

$18–$25

Financial Transactions: Handling check-ins/check-outs, processing payments, and discussing invoices or third-party financing options (e.g., CareCredit/Scratchpay). Key Responsibilities:Client Communication: Greeting clients, answering multi-line phone systems, and managing hospital email/text communications.

Fremont, California30+ days ago

$22–$29

Knowledgeable about dental insurance billing, insurance aging, patient aging reports, and can manage A/R for the office. Knowledge of centric ascend is a big plus and inputting patient data on computer is necessary.

Berkeley, California30+ days ago

$21–$26

While performing the duties of this Job, the employee is regularly required to stand; walk; use hands to grab, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and talk or hear. We have a 3000 square foot facility with 5 exam rooms, a large treatment area, dental suite, surgery suite, and Fear Free warming cages.

Palo Alto, CA30+ days ago

A Brief Overview: The primary responsibility of the Patient Administrative Specialist is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. • Communicate with providers regarding scheduling preferences, and ability to respond to urgent patient needs.

East Palo Alto, CA30+ days ago

$26–$27

This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.

Brisbane, CA29 days ago

$20–$25 Per Hour

This facility specializes in order fulfillment, inventory management, and customer receiving, and were looking for someone who can help ensure smooth daily operations and exceptional client service. Serve as the primary point of contact for clients: overseeing the workflow in the warehouse of receipts, orders, and meeting daily operational deadlines.

San Ramon, CA30+ days ago

Working closely with the President and Chief Executive Officer, this individual will optimize executive workflows by managing schedules, communications, and key initiatives while maintaining the highest level of professionalism and discretion. A mission-driven organization is seeking an experienced Executive Assistant to support senior leadership and ensure seamless day-to-day operations.

San Francisco, CA11 days ago

$28–$32 Per Hour

This is an ideal role for someone who understands insurance workflows, enjoys optimizing processes, and is motivated by supporting a successful, high-performing sales organization. This position combines operational coordination, KPI tracking, administrative excellence, and sales enablement to ensure our team executes at a high level every day.

San Francisco, California30+ days ago

$28–$28

Our programs specialize in preventing family homelessness when possible, providing shelter and transitional housing to families in times of need, supporting the wellbeing and academic achievement of children who experience homelessness, and quickly returning families to safe and stable housing throughout the Greater Bay Area. We welcome applications from people with a variety of backgrounds and ages, including people of color, candidates with lived experiences, candidates in the LGBTQ+ community, and candidates who identify personally at any part of the gender spectrum.

San Rafael, California30+ days ago

$28.42–$35.52

Must efficiently handle client cancellations and provider call-outs by promptly arranging alternate coverage or rescheduling to ensure consistent service delivery. Patient Care Navigation:Guide patients through care pathways efficiently, monitoring their progress and proactively identifying and addressing care delays and barriers.

New!

Santa Clara, California4 days ago

$18.20–$19

PURPOSE:The Admin Assistant will primarily be expected to assist an immigration lawyer and paralegals with admin assistance and providing extra help when and where it is needed. We do corporate, tax, immigration, litigation, employment, entertainment, real estate, intellectual property, family law, and mergers & acquisition work.

San Rafael, California30+ days ago

$25–$29

Under the supervision of the Program Manager, the Peer Support Specialist works directly with program participants, community-based providers, and government agencies to assist participants in orientation to services and successfully navigating their community reintegration processes. Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social, and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.

Pleasant Hill, California30+ days ago

$55–$60

Train staff on team techniques such as group socialization activities, which restore or expand normal social roles, individual and group therapies in various forms such as reality orientation, art and music therapy, and psycho-social drama. The PSS works as a member of the Choice in Aging team to meet our mission to provide the services needed for frail elderly and disabled adults to remain independent and retain their dignity while engaging in an active social life.

Milpitas, CA7 days ago

This role will act as the liaison between IT and Facilities, ensuring successful assessment and delivery of IT infrastructure, workplace technology, and facilities systems for new buildings, expansions, conference rooms, and data center buildouts across multiple regions. Provide hands on project management: Drive plans, milestones, risks, and dependencies, Facilitate status meetings and steering committee discussions.

San Francisco, CA10 days ago

Wheeler Staffing Partners connects talented professionals with leading organizations across healthcare, finance, construction, and corporate services nationwide. This opportunity is open to candidates of all experience levels, from entry-level professionals to experienced oral surgery assistants.

SF, CA25 days ago

For 30+ years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state. CDF is proud to have been listed in Law360's Annual Diversity Report for multiple years in a row as one of "Best Law Firms for Women and Minority Attorneys" in firms of similar size.

Portola Valley, CA17 days ago

$24–$26 Per Hour

The Village Square Portola Valley Veterinary Hospital team maintains a positive atmosphere where continued learning/development is a priority and everyone is eager to lend a helping hand. While we primarily care for cats and dogs, our location in Portola Valley is known for its equestrian trails and animal-loving community, making this a unique opportunity for those who enjoy a pet-focused lifestyle.

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Administrative Jobs in Millbrae, CA

Jobs

Personal Assistant Manager (2026)Excellence Services, LLC

Estate Planning AssistantJobot

Litigation AssistantJobot

RN - Administrative Supervisor - Inpatient - Part Time - 12 Hour - NightsJohn Muir Health

Legal AssistantVaco LLC

Office AdministratorVaco LLC

Customer Service Representative Bilingual Cantonese/MandarinTransdev

Bilingual Customer Service Representative - Mandarin-English - Part TimeTTEC

Bilingual Customer Service Representative – Cantonese-English - Part TimeTTEC

Senior Consultant, Client Services - Global Service ExperienceVisa Technology and Operations LLC

Commercial Construction Assistant SuperintendentHITT Contracting

Customer Experience Coordinator Part TimeTJ Maxx

Technical Customer AdvisorECLARO

Executive Assistant/Office ManagerC-Suite Assistants

Client Support Specialist - Greater San Jose, CA Area (REMOTE)Fidelity Investments

Client Support Specialist - Greater San Francisco, CA area (REMOTE)Fidelity Investments

Surgery Scheduler (Healthcare Support)Tech One IT

Service AdvisorHendrick Automotive Group

Service AssistantHendrick Automotive Group

Executive AssistantReed Smith LLP

Customer Service Representative (Work From Home)AIL

Customer Service Representative - Work From HomeAIL

ADMINISTRATIVE ASSISTANT IIIAroha Technologies

Medical Customer support/ AdminCollabera

Executive AssistantTalent Software Services

Facilities InspectorTalent Software Services

Phlebotomist / Administrative Assistant1Life Healthcare, Inc.

Customer Services CoordinatorAbove and Beyond Talent Acquisition

Office Admin/Dental Lab Manager (Ortho)Insight Dentalogics, Inc.

Customer Service Associate - Bowling and Events DepartmentRound1

Kennel AssistantBerkeley Animal Hospital

Dental Patient Care & Financial Coordinator (Front Desk)James Lin DMD

Veterinary ReceptionistDaly City Pet Hospital

Dental Office ReceptionistAll Care Dental

Experienced Client Service RepresentativeBerkeley Animal Hospital

Patient Admin SpecialistRyzen Solutions

SecretaryBOLT Staffing

Distribution Customer Service AgentEmploynet

Executive AssistantMurray Resources

Sales Operations & Administrative Support SpecialistFarmers Insurance - Office of Ray Mizrachi

Children's Services SpecialistHamilton Families

Scheduling Site Care CoordinatorCortica

Immigration Assistant (FT)Chugh LLP

Peer Support SpecialistCenter Point, Inc

Psychological Services SpecialistChoice in Aging

IT Facilities Program ConsultantNoblesoft Technologies

Oral Surgery Assistant (Front Office/Surgery Assistant)Wheeler Staffing Partners

Litigation/Legal AssistantCDF Labor Law

Veterinary ReceptionistVillage Square Portola Valley Vet Hospital

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