Legal Administrative Assistant Clark HillLegal Administrative AssistantPhiladelphia, PennsylvaniaThis position reports to the Office Manager, as well as to assigned attorneys, and is responsible for, among other activities, (i) providing the requisite legal secretarial and administrative support/clerical needs of assigned attorneys; (ii) preparing letters, memos, and other documentation, as required; (iii) entering client information into the system to run conflict checks for new clients, as well as preparation of supporting documentation such as engagement letters; (iv) preparing and filing pleadings with the appropriate court system and docketing dates into a central docketing system, as needed; (v) making travel arrangements and preparing expense reimbursement documentation; (vi) answering the phones of assigned attorneys; and (vii) entering attorney time. Clark Hill is committed to an aggressive growth strategy through the hiring of team members who fit our culture, embrace the goals of our strategic plan, and bring the skills and experience to our firm that are critical to serving the needs of our clients.
Administrative Assistant Bowman Consulting Group LtdAdministrative AssistantFort Washington, PATo provide administrative support to an operations team/department through all phases of business including proposals and response letters, as well as assisting with work / change orders, submittals, and research. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved.
Administrative Assistant (Bilingual Spanish) Acelero Learning CamdenAdministrative Assistant (Bilingual Spanish)Philadelphia, PAProvides clerical support to other administrative assistant levels; i.e. minor word processing of a routine nature, assisting in mass mailings, typing address labels, shredding documents. The Administrative Assistant will ultimately be evaluated on a combination of skills, dispositions, and behaviors, some of which are related to the specific service area of this position and others that represent general expectations of all Acelero Learning employees.
Administrative Coordinator, Office of Student Affairs University of PennsylvaniaAdministrative Coordinator, Office of Student AffairsPA$23.80–$25.40 / hourThis role is responsible for assisting in the planning and executing major student transition and milestone events - including Orientation (and the learning team retreat), the White Coat Ceremony, Parents & Partners, Match Day, and Graduation - in collaboration with OSA leadership, communications teams, and external partners such as public affairs. This position reports to the Director of the Office of Student Affairs and works closely with the Director of ASCEND, the Associate Dean for Student Success and Professional Development, the Associate Dean for Student Affairs and Wellness, the Associate Dean for Student Affairs and Residency Planning, and works closely with the Student Affairs Coordinator.
Litigation Client Service Specialist (Legal Administrative Assistant) Fox RothschildLitigation Client Service Specialist (Legal Administrative Assistant)Philadelphia, PAProcess new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software. As a member of the Client Service Team (CST), the Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s).
Temporary Litigation Client Service Specialist (Legal Administrative Assistant) Fox Rothschild LLPTemporary Litigation Client Service Specialist (Legal Administrative Assistant)Philadelphia, PAAs a member of the Client Service Team (CST), the Temporary Client Service Specialist (CSS) is responsible for providing legal administrative support to a team of attorneys by performing complex, administrative assistance using specialized knowledge of the assigned practice area(s). Process new business requests by working closely with the New Business Intake Team by opening new matters; preparing and reviewing conflicts submissions; close matters; and create and maintain client case files using appropriate recordkeeping software.
Administrative Specialist RemexAdministrative SpecialistSkillman, New JerseyRemex offers a wide variety of effective state-of-the-art accounts receivable management tools, including: Extended Business Office functions, Early-Out programs, and Consulting/Training, in addition to traditional first and second placement collection services. Duties will typically consist of manipulation/formatting of various types of data files, manually data entry, phone reception, correspondence processing, and providing general administrative support.
Office Manager/Administrative Assistant JBM Planning and Consulting LLCOffice Manager/Administrative AssistantBordentown,, NJFull timeOur flagship engagement is serving as Program Manager to the NJ Solutions Joint Health Insurance Fund (the “Fund”), a New Jersey public-sector self-insured joint insurance fund operating under the oversight of the New Jersey Department of Banking and Insurance. With that growth comes a significant expansion of our service scope, our reporting cadence to the Fund Commissioners, and our role advising on plan design, vendor management, pharmacy cost containment, network performance, and stop-loss strategy.
Administrative Assistant - Hybrid Schedule Tower WaterAdministrative Assistant - Hybrid ScheduleSomerset, NJ$19.25–$21.65 / hourOur company provides Water Treatment Services to a large (and growing!) number of clients, based mostly in the New York City Metropolitan area. This position is responsible for providing administrative support for technical account managers, sales department and our leadership team.
Administrative Assistant Temple University Health SystemAdministrative AssistantPhiladelphia, PAClerical duties include but are not limited to data entry of genetic testing results, disclosure appointment scheduling, medical record collection, collaboration with external laboratories for testing supply orders, and ongoing upkeep of inventory to support clinical practice. The Genetics Counseling Assistant will be responsible for providing administrative support to the genetic counseling team in the Department of Clinical Genetics.
Service Administrative Assistant - Hybrid Schedule Tower WaterService Administrative Assistant - Hybrid ScheduleSomerset, NJ$19.25–$21.65 / hourOur company provides Water Treatment Services to a large (and growing!) number of clients, based mostly in the New York City Metropolitan area. This position is responsible for providing administrative support for technical account managers, sales department and our leadership team.
NewExecutive Administrative Assistant Dorman Products IncExecutive Administrative AssistantPA$83,600–$124,300 / yearThe actual base pay offered to the successful candidate will depend on multiple factors, including but not limited to job-related knowledge and skills, experience, business needs, geographical location, and internal pay equity. The Executive Assistant will provide high-level administrative support to the President & CEO in addition to other members of the executive leadership team, playing an instrumental part in enabling our leaders to achieve their goals by streamlining their daily operational tasks.
Lead Administrative Specialist Temple UniversityLead Administrative SpecialistPhiladelphia, Pennsylvania$21.63–$24.60 / hourThe incumbent will serve as a primary support resource for the Director of the Post-Baccalaureate Program and collaborate with admissions, faculty, student affairs staff, and prospective students to ensure efficient program operations and a positive student experience. Our renowned faculty and staff provide students with a wealth of opportunities and resources, including smart classrooms, digital dentistry labs, clinics and a preclinical lab that emphasizes collaboration.
Sr IT Administrative Analyst Philadelphia International AirportSr IT Administrative AnalystPhiladelphia, PA$55,000–$66,950 / yearOIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city's technology assets and the return on the city's technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency. OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia's businesses, residents, and visitors.
Administrative Coordinator Princeton UniversityAdministrative CoordinatorPrinceton, NJ$67,000–$78,000 / yearOverview The Princeton School of Public and International Affairs (SPIA) at Princeton University is seeking a dynamic individual to join the Undergraduate Program Office (UPO) team as an Administrative Coordinator. The University considers factors such as (but not limited to) scope and responsibilities of the position, candidate''s qualifications, work experience, education/training, key skills, market, collective bargaining agreements as applicable, and organizational considerations when extending an offer.
NewReception / Administrative Assistant - Mental Health Clinic Penn Psychiatric CenterReception / Administrative Assistant - Mental Health ClinicPhoenixville, PAThis is an excellent opportunity for someone who wants to work in a meaningful healthcare environment where excellent customer service, organization, and compassion make a real difference. Comfortable working with computers, email, scheduling software, and Microsoft Office/Google Workspace.
Senior Administrative Assistant - Community Markets (Hybrid) M&T Bank CorpSenior Administrative Assistant - Community Markets (Hybrid)Radnor, PA$20.55–$34.25 / hourOverview: This highly visible role delivers complex administrative and executive support to Community Markets leaders and plays a key role in coordinating projects that support the implementation and ongoing success of the regional support model across our Community Bank footprint. Work Model & Office Locations: This role follows a hybrid work model, requiring onsite presence four days per week at one of M&T Bank's regional offices.
Administrative Assistant II Wsfs FinancialAdministrative Assistant IIPhiladelphia, Pennsylvania$45,250–$74,338.75WSFS Bank will only consider candidates who are presently authorized to work for any employer in the United States and who will not require work visa sponsorship from WSFS Bank now or in the future in order to retain their authorization to work in the United States. The incumbent plays a key role in ensuring the organization operates smoothly by managing priorities, supporting leadership coordination, and maintaining strong execution discipline across a fast-paced department.
Administrative Assistant Allied UniversalAdministrative AssistantConshohocken, PennsylvaniaAllied Universal is currently hiring a Strategic Sourcing Specialist to provide administrative support to Manager, Director and the Vice President Strategic Sourcing. Company Overview: Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose.
Administrative Assistant - Marketing Agency (Part-Time, Elkins Park) NexvelAdministrative Assistant - Marketing Agency (Part-Time, Elkins Park)Elkins Park, PAWe're hiring a part-time, in-office Administrative Assistant to work directly with agency leadership (primarily one of the partners) and help keep our client operations organized, responsive, and moving forward. Attend internal and client meetings to take notes, document action items, and ensure follow-ups are assigned and completed.