Administrative Support Specialist Gotham BiotechAdministrative Support SpecialistPortland, MERemoteThis position is responsible for providing comprehensive administrative support to executives, teams, and departments by managing schedules, coordinating communications, maintaining accurate records, and streamlining office workflows. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with cloud-based collaboration platforms (e.g., SharePoint, Teams).
Administrative Support Assistant Allied UniversalAdministrative Support AssistantWiscasset, MEEnsure accurate entry and posting of weekly labor and non-labor items into the Human Resources Information System (HRIS), direct deposit review and submission, research and review payroll discrepancies and submit corrections via HRIS as applicable. Track, process and perform data entry for project budget tracking including maintenance of contract demographics for periodic review, union reporting requirements and contract reporting; project costing identification and tracking, billing and budget interface for labor, and contract purchasing.
IT Administrative Assistant BerryDunnIT Administrative AssistantPortland, Maine$24–$26 / hourOverview: BerryDunn, Northern New England's largest Accounting, Management, and Information Technology Consulting Firm, is seeking a highly organized and customer-focused Technology Administrative Assistant to support internal IT Operations. The firm’s tax, advisory, and consulting services are provided by Berry, Dunn, McNeil & Parker, LLC, and its attest services are provided by BDMP Assurance, LLP, a licensed CPA firm.
Part Time Administrative Assistant 835514 Bonney StaffingPart Time Administrative Assistant 835514Naples, MEPotentially assist with billing, collecting payments, insurance payments, HR-related tasks, and other business support duties over time . Start Date: As soon as possible What Youll Do: Provide administrative support to help keep daily operations organized and on track .
Front Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026 Bonney StaffingFront Desk Administrative Assisant, $25/hr - Hiring Immediately! 836026Freeport, MEAs a Front Desk Administrative Assistant, you'll be crucial in supporting daily office operations, delivering excellent customer service, and helping keep the workplace organized. As a Front Desk Administrative Assistant, you will be responsible for: Answering multi-line phones promptly and professionally to assist callers and schedule service appointments.
Administrative Specialist CL1 - Sullivan Gym (Part-time, 20-Hours/Week) University of Southern MaineAdministrative Specialist CL1 - Sullivan Gym (Part-time, 20-Hours/Week)Gorham, MEWith a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond. The University of Southern Maine fosters a welcoming and supportive campus environment that respects and appreciates diverse perspectives, enhancing teaching, learning, personal growth, and overall institutional achievement.
Administrative Coordinator, College of Dental Medicine University of New England (US)Administrative Coordinator, College of Dental MedicineBiddeford, MEResponsibilities include, but are not limited to: Serve as the primary point of contact in the Dean's Office reception area by greeting visitors, answering phones, screening calls, responding to questions, taking messages, monitoring emails, and referring individuals to other personnel or offices as appropriate. Set up meetings as requested, including scheduling participants, reserving rooms, coordinating room setups, placing catering orders, sending electronic appointments, and tracking responses.
Administrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546 Bonney StaffingAdministrative Assistant in Poland! Immediate Need! Up to $23/hr! 837546East Poland, ME$21–$23 / hourYou'll work closely with the HR team to ensure smooth operations, handle visitor interactions, manage communications, and assist with various office needs. If you're ready to start a rewarding career as an Administrative Assistant in Poland, apply today or contact our recruiting team to learn more.
Administrative Operations Coordinator Grace ManagementAdministrative Operations CoordinatorTopsham, MaineCoordinate vendor communication for work orders, CapEx projects, inspections, Co-op needs, and campus projects, including scheduling, follow-up communication, and documentation. Maintain, update, and publish Housekeeping schedules in Homebase, including adjusting staffing coverage and assigning additional work for open shifts or schedule gaps.
Administrative Representative- Portland Jetport Airport Enterprise HoldingsAdministrative Representative- Portland Jetport AirportPortland, METhe Administrative Representative will gain knowledge through local training and hands-on experience to provide administrative support, customer assistance, and act as a rental back-up in a large airport branch. Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work.
Administrative Representative Portland Jetport Airport Enterprise Holdings IncAdministrative Representative Portland Jetport AirportPortland, METhe Administrative Representative will gain knowledge through local training and hands-on experience to provide administrative support, customer assistance, and act as a rental back-up in a large airport branch. Enterprise Mobility operates the Enterprise Rent-A-Car, National Car Rental, and Alamo car rental brands and has frequently been named one of the top places to work.
Administrative Assistant/Referral Coordinator Spurwink ServicesAdministrative Assistant/Referral CoordinatorSouth Portland, ME$19–$22.50 / hourThe Center for Safe and Healthy Families is staffed by a multidisciplinary team of professionals including Psychologists, Social Workers, Pediatricians, and Nurse Practitioners who provide child-friendly, expert evaluations of children who may have been abused. Demonstrate extensive knowledge of Spurwink's service array so that inquiries can be thoughtfully discussed and referrals supported.
Legal Administrative Assistant Springborn StaffingLegal Administrative AssistantPortland, METhis role provides comprehensive administrative, clerical, and operational support to attorneys and paralegals, with a strong focus on document preparation, court coordination, and case management. We are seeking a highly organized and detail-oriented Legal Administrative Assistant to support a fast-paced, high-volume legal practice.
Assoc Administrative Assistant - Northern New England Zone PepsiCo IncAssoc Administrative Assistant - Northern New England ZoneSaco, MEResponsibilities Accountability: Position is to manage day to day administrative accountabilities plus dedicated areas of expertise Technical Skills: Provide dedicated administrative support in a professional, confidential, and organized manner Monitor email and phone calls; proactively respond to and/or coordinate issues when possible Organize/maintain department files, both electronic and hard copy Daily interaction with all Functional Teams Maintain high level of integrity and professionalism in handling confidential material daily Ability to work proficiently and calmly under pressure situations Work on special projects as assigned Microsoft Office proficient; Word, Excel, Outlook, PowerPoint Well-versed in technology and technology trends Leadership Behaviors: Demonstrate tact, highest integrity, maturity, professionalism, and respect for others, both internally and externally. Must be a strong team player and assist other department staff when necessary Willingness to learn and take on projects Ability to handle multiple changing priorities simultaneously in sometimes challenging situations and keeping management involved as needed Measures: Deliver Growth: Provide comprehensive support to team to enable delivery of plan and business priorities Create Efficiency: Meet SMART objectives to drive business results Drive Future Success: Support Management to provide them more time with front line Drive Cultural Change: Support Community projects Develop Others: Answer questions and deliver coaching & training Develop Self: Gain understanding of Market/Location Seller Compensation and Benefits: The expected compensation range for this position is between $39,500 - $63,100.
Administrative Assistant - Investment Firm Springborn StaffingAdministrative Assistant - Investment FirmPortland, MEOther duties: receive mail/packages, make copies, all phone reception and transfer, and may provide light support for meeting prep for the administrative team . Old Port Investment Firm has a need for a temporary support at the administrative reception desk of Portland branch .
Administrative Specialist CL2 - Occupational Therapy University of Southern MaineAdministrative Specialist CL2 - Occupational TherapyGorham, METhis position will pay $20.39/hour (non-negotiable) for a new hire or the appropriate transfer rate for a current employee with the University of Maine System, as determined by the Associated Clerical Office Laboratory Technical Staff of the Universities of Maine (ACSUM/COLT). With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.
Administrative Assistant The Salvation Army USAAdministrative AssistantSanford, METhis position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. POSITION SUMMARY: The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions.
Administrative Specialist CL3 - Advising (Two Positions: Portland & Gorham) University of Southern MaineAdministrative Specialist CL3 - Advising (Two Positions: Portland & Gorham)Portland, METhe primary responsibilities include assisting with in-person visitors, handling phone and email inquiries, scheduling students with advisors, and supporting Navigate360 operations, including advisor onboarding, student communications, and monitoring advising assignments and alerts. With a highly engaged student-centered learning environment, USM is a steward of higher education, helping drive the economic, cultural, and civic life in the communities where our campuses are located and beyond.
New(Work At Home) Data Entry - Remote Position- Administrative Assistant FocusGroupPanel(Work At Home) Data Entry - Remote Position- Administrative AssistantPortland, MERemoteAll backgrounds welcome: Work from home, part time, Amazon, customer service representative, medical professional, remote work at home, drivers, administrative assistant, work from home customer service representative, registered nurse, web developer, assistant manager, pharmacy technician. We need folks who want to do tasks, micro tasks, work at home opinion panels, online focus groups, product testing, research trials and more.
Clinic Administrative Assistant Fresenius Medical CareClinic Administrative AssistantPortland, MainePRINCIPAL DUTIES AND RESPONSIBILITIES: Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports. Provides general clerical support to management staff including scheduling meetings, routing phone calls and taking messages.
Administrative Assistant The Salvation Army Eastern TerritoryAdministrative AssistantSanford, MaineThis position serves as a primary point of contact for individuals interacting with The Salvation Army and assists with office administration, food pantry operations, seasonal programming, and related Corps activities. The Administrative Assistant coordinates the daily flow of operations through the Corps office and supports administrative, program, and community service functions.
ADMINISTRATIVE ASSISTANT City of Portland, MEADMINISTRATIVE ASSISTANTPortland, MEPreferred Skills & Experience: High School diploma or equivalent preferred, supplemented with relevant coursework in secretarial science or business administration, or an equivalent combination of experience and training. Additional daily tasks include data entry, filing, supply ordering and tracking, sorting and creating Google Sheets, and other clerical tasks as needed.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantPortland, MEPHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. PRINCIPAL DUTIES AND RESPONSIBILITIES: Performs basic administrative functions including preparation of business correspondence, memorandums, informational packages, training materials and reports.
Administrative Assistant - Charleston Amteck LLCAdministrative Assistant - CharlestonWestbrook, MEComplete payroll reports per pay period for the project as requested by the project manager by summary, cost codes, earnings categories and units by cost code; upload payroll documents/timesheets/payroll reports to Box. The individual in this role primarily performs payroll entry and ensures accurate production data is entered so that job cost and work packages are correctly reflected and helps coordinate Safety training for incoming employees on the Intel site.
Registered Nurse RN Case Management Administrative Services ACO Prime Healthcare Services IncRegistered Nurse RN Case Management Administrative Services ACOLEWISTON, MEOther system services include the Central Maine Heart and Vascular Institute, a regional trauma program, LifeFlight of Maine''s southern Maine base, the Central Maine Comprehensive Cancer Center and other high-quality clinical services. The Registered Nurse communicates with physicians, Manager / Director, and co-workers, as appropriate about changes in the patient's clinical condition including results of diagnostic studies and symptomatology.
Ops Support Administrator Republic ServicesOps Support AdministratorPortland, MainePOSITION SUMMARY: With a comprehensive understanding of business operations, the Office Manager is responsible for supervising clerical and administrative employees in multiple financial and/or operational functions within a division or business unit. We also formed Blue Polymers, a joint venture with Ravago, to develop facilities that will further process plastic material from our Polymer Centers to help meet the growing demand for sustainable packaging.
Branch Administrator Support III BlueLinx Holdings IncBranch Administrator Support IIIPortland, MEHeadquartered in Marietta, Georgia, BlueLinx has over 2,200 associates and distributes its comprehensive range of structural and specialty products to approximately 15,000 national, regional, and local dealers, as well as specialty distributors, national home centers, industrial, and manufactured housing customers. BlueLinx (NYSE: BXC) is a leading wholesale distributor of building and industrial products in the United States with over 50,000 branded and private-label SKUs, and a broad distribution footprint servicing 40 states.
Branch Office Administrator Edward D Jones & Co LPBranch Office AdministratorBath, MEEdward Jones is based on a legacy of partnership and as a privately held firm we share the success with our associates through various discretionary and variable compensation programs, which includes bonus opportunities based on branch and firm profitability, along with individual performance. Full-time Associates receive the following benefits: Edward Jones' compensation and benefits package includes medical and prescription drug, dental, vision, voluntary benefits (such as accident, hospital indemnity, and critical illness), short- and long-term disability, basic life, and basic AD&D coverage.
Office Associate II State of MaineOffice Associate IIBiddeford, Maine$17.73–$25.53 / hourDuties can vary and include, but are not limited to: o Processing administrative documents and assisting with processing legal documents, which may include wage attachments, license revocation, passport denial and placing/releasing motor vehicle liens. Responsibilities include establishing paternity, locating non-custodial parents, establishing and enforcing child support orders and representing the Department's interest in the Maine District Court in matters pertaining to child support.