267 Results for

Administrative Support Jobs in Downers Grove, IL

Jobs

Chicago, IL23 days ago

$50,000–$55,000 Per Year

This role will assist with managing contracts, maintaining legal files, recording and distributing board meeting minutes, and supporting the legal team in various healthcare-related legal matters. 2. Legal Documentation & Administration: · Organize and maintain legal documents, including contracts, filings, and correspondence, ensuring they are accurately recorded and easily accessible.

Chicago, IL18 days ago

$60,000–$65,000 Per Year
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

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Glen Ellyn, IL4 days ago

$65,000–$75,000 Per Year

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. With a commitment to professionalism, safety, and craftsmanship, our client specializes in high-performance coatings, facility maintenance painting, and large-scale commercial projects.

Willowbrook, IL11 days ago

Requirements: High school diploma required, Associate's degree or above in accounting, finance, or business-related field preferred . Salary: $25.08 per hour (current contract under negotiation; minimum salary of $25.08 per hour), Full-time.12-month position, benefits package .

Woodridge, Illinois30 days ago

Remote

Qualifications: To perform this job successfully, the ability to perform each essential duty satisfactorily is necessary and the qualifications listed below are representative of the knowledge, skill, and/or ability required: High school diploma, general education degree (GED) or Associates Degree. Knowledge of computers and relevant software applications; specifically Microsoft Office: Word, Excel, PowerPoint and Outlook and ability to learn new software applications.

Chicago, IL30+ days ago

$48,000–$52,500 Per Year
Full-time

The American Arbitration Association (AAA) is the leading provider of arbitration and mediation dispute resolution services, and has consistently been named one of the 50 best non-profits to work for by the Non-Profit Times, our employees enjoy rewarding careers in a fast-paced, results-driven environment. RESPONSIBILITIES: Assists in administering arbitration and mediation cases; communicates regularly with parties, party representatives, and arbitrators and mediators by telephone, email, video conferencing, and letter; performs scheduling and other administrative tasks.

Chicago, Illinois22 days ago

$49,089–$71,853 Per Year

Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

Chicago, Illinois10 days ago

$49,089–$71,853 Per Year

Elk Grove Village, Illinois30+ days ago

Serve as an initial point of contact for routine client and internal inquiries, prepare and distribute scheduled and ad hoc client communications, including notices, bulletins, data requests, and investment-related updates, routing inquiries as appropriate and handling routine follow-up cycles to obtain missing information. Maintain and update workflow logs and time entry records to ensure accurate tracking of tasks, daily account activity, outstanding administrative items, and required system updates including follow-up to close routine gaps (e.g., missing items, incomplete documentation).

Aurora, IL30+ days ago

Please visit our website at www.villagegreendental.net or visit our Village Green Dental Center Facebook Page to learn more about us! COVID-19 considerations: We have taken all precautionary measures for COVID-19—Vacstations, HEPA filters, sanitizers, masks, face shields, gowns, and gloves.

Aurora, IL30+ days ago

$18–$21 Per Hour

We are a rapidly expanding dental office looking for a full-time Insurance and Financial Coordinator to join our amazing team! Please visit our website at www.villagegreendental.net to learn more about us!

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Brookfield, IL6 days ago

$40,000–$50,000 Per Year

The District Administrative Assistant provides high-level administrative and clerical support across multiple central office departments, including Teaching and Learning, Student Services, Finance, and Operations. This position supports district-wide initiatives related to curriculum, grants management, special education compliance, and operational systems, while ensuring efficient office procedures and maintaining strict confidentiality.

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Des Plaines, IL3 days ago

Assist in the preparation of reports and materials, including but not limited to documents such as the annual budget document and the Annual Comprehensive Financial Report, summaries such as the budget-in-brief, statistical tables, basic workpapers, presentations, and multi-media materials such as videos and dashboards to include collecting, entering, and verifying data, as well as creating tables, charts and graphs. Receive visitors, answer telephones and email/Google Chats, review inquiries and represent functional area/office to students, staff, faculty, and administrators exercising discretion in obtaining and providing factual and confidential information.

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Wheeling, IL3 days ago

The assistant to an Associate Principal may also perform tasks for other administrators, is expected to assume the responsibilities of the Principal's assistant in their absence, and provide assistance to other divisions. An employee in this position works with clearly established systems and procedures, must exhibit organizational skills, and exercise independent judgment and confidentiality in the performance of duties.

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Rolling Meadows, IL3 days ago

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Crest Hill, IL3 days ago

$15–$21 Per Hour

Under the direct supervision of the principal, this position will provide clerical, secretarial, and administrative assistance to the principal and school staff; convey information regarding school functions and procedures to the school community; and will enthusiastically and graciously support the broad array of services provided to students, parents, teachers, and support staff. While performing the duties of this job, the employee may frequently be required to sit, stand, walk, talk, hear, see, feel with hands, reach with arms, walk up or down multiple flights of stairs, and be physically able to perform duties as assigned, including the ability to lift up to 20-30 pounds if needed.

Palatine, IL30+ days ago

We are seeking a compassionate, organized, and motivated Administrative Assistant to work in a busy hospice environment who is eager to grow in the areas of business development, community outreach, and referral coordination. The ideal candidate is detail-oriented, enjoys connecting with people, and wants to be part of a mission-driven team that makes a difference in the lives of patients and families every day.

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Oak Park, IL3 days ago

In this crucial role, you will provide comprehensive administrative support to ensure the smooth operation of school-wide functions, in alignment with our district's equity commitments as expressed in the Board Policy 7:12: Ensuring Racial and Educational Equity. Your responsibilities will include providing a wide variety of complex and confidential administrative assistance support to an assigned school; conveying information regarding the functions and procedures; and ensuring efficient operations and systems of support, in a customer-centered, policy-guided manner.

Yorkville, IL17 days ago

Remote

$20–$24 Per Hour

Job Summary: We are seeking a highly organized and professional Administrative Assistant to support daily business operations and internal team initiatives. This role will assist with onboarding, recruiting coordination, travel arrangements, contract management, and administrative support functions while working closely with company leadership.

Chicago, IL11 days ago

This role plays an important part in ensuring office operations run efficiently while supporting program staff and administrative departments with coordination, filing, record management, and general office support. Due to the high volume of applications we receive, we regretfully can only respond to those candidates who best meet the requirements of a specific position or whose backgrounds are generally applicable to our client base.

Chicago, IL30+ days ago

$60,000–$65,000 Per Year

We work with honesty, creativity, and respect, and we’re an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. • Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as: o Print and organize work tickets and pull tickets for field crews.

Chicago, Illinois10 days ago

$69,500–$100,800 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. documents, performing document comparisons, entering and editing daily time, arranging travel, coordinating meeting arrangements and providing overflow support for LEAs.

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Lake Forest, IL3 days ago

$35–$40 Per Hour

Creates, edits and reviews, proofreads and manages complex documents, spreadsheets and presentations requiring aggregation of materials, inputs and comments from multiple stakeholders - demonstrated proficiency with MS Excel and PowerPoint is especially critical. In your role as the Administrative Assistant, you will provide administrative support and coordination to the DVP of Toxicology by completing special assignments and projects as required to enable efficient operations within the Toxicology Business Unit.

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Chicago, IL3 days ago

$18.87–$29.73 Per Hour

Rush salaries are determined by many factors including, but not limited to, education, job-related experience and skills, as well as internal equity and industry specific market data. The Administrative Assistant uses a pattern of orderly, efficient communication and a high degree of initiative and independent judgment to relieve management of administrative detail.

McCook, IL9 days ago

This position will serve as the first point of contact for employees, visitors, corporate guests, and new hires, making professionalism and communication important for success. We are looking for a friendly and organized Front Desk Administrative Assistant to support daily office operations in a busy distribution environment.

Chicago, IL30+ days ago

$33.34–$44.23 Per Hour

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, always ensuring superior client service. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Chicago, IL22 days ago

The Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.

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Aurora, Illinois3 days ago

$47,648.30–$56,056.82 Per Year

Coordinate all administrative support and organizational work which includes arrange meetings, conferences, and travel; receive and screen telephone calls, letters, and/or visitors; manage student/parent sign outs; route or answer correspondence not requiring supervisor’s attention. This Equity and Excellence work is the intentional integration of Cultural Competence, Diversity, Equity, Equity-Minded Frame, Excellence and Inclusion into every facet of the Academy, with the understanding that it is an active and ongoing process involving structures, processes and people and not an isolated initiative.

New!

Chicago, IL6 days ago

$60,000–$65,000 Per Year

We work with honesty, creativity, and respect, and we're an upbeat, collaborative team that asks questions, learns from each other, and takes pride in delivering exceptional work. • Support Foremen and the Fine Gardening (FG) Supervisor with essential clerical tasks, such as: o Print and organize work tickets and pull tickets for field crews.

Chicago, Illinois30+ days ago

$70,000–$95,000 Per Year

This role provides comprehensive administrative and clerical support in a fast‑paced legal environment and is well suited for a detail‑oriented professional who is organized, responsive, and committed to delivering high‑quality client service. A Day in the Life: Duties of this position include maintaining electronic files in NetDocs; drafting, formatting, editing, and proofreading legal documents; and handling electronic filings and downloads in state and federal court systems.

New!

Chicago, IL6 days ago

$25–$26 Per Hour

Provides administrative support to an organization unit requiring broad experience, skills and knowledge of organization policies and practices. Administrative Assistant requires: Experience using MS Word, Excel, PowerPoint and Access .

Chicago, IL30+ days ago

Founded in 2004 under the auspices of The Jewish Federations of North America and the Conference of Presidents of Major American Jewish Organizations, SCN serves as the central organization dedicated exclusively to the safety and security of the American Jewish community, working across 146 federations, 50 partner organizations, over 300 independent communities, and other partners in the public, private, nonprofit, and academic sectors. The Administrative Assistant will be responsible for providing administrative support to the Chief of External Affairs and Engagement and Chief Development Officer and assisting in implementing programs, projects, and initiatives related to special events, grants, public policy, government relations, partnerships, marketing and communications, and fundraising and advancement.

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Chicago, IL6 days ago

This role is responsible for managing front desk operations, coordinating concierge services, and supporting administrative functions that ensure smooth day-to-day operations within the Facilities Management department. Maintain security by registering staff visitors, managing building access and maintaining accurate visitor logs.

Chicago, IL8 days ago

Secretary/Administrative Assistant responsibilities include: Providing day-to-day administrative/secretarial support to physicians. Possess good working knowledge of Microsoft Office and Windows-based computer applications.

Chicago, IL11 days ago

$31.25–$38.46 Per Hour

With over 50 years of proven success, ECG, ranked as a Best Midsized Firm to Work For 2025 by Consulting Magazine, is the most experienced healthcare consulting firm in the U.S. Working exclusively in this space, our people consistently demonstrate their ability tosolve challenges for providers and achieve better outcomes for patients. We provide a broad range of strategic, financial, operational, and technology-enabled consulting services to the full continuum of care, including hospitals, health systems, medical groups, academic medical centers, children's hospitals, cancer centers, ambulatory surgery centers, investors, and payers/health plans.

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South Holland, IL3 days ago

Remote

Must be proficient in Microsoft Office with the ability to learn new software and computer systems as well as advanced use of PowerPoint, spreadsheet, graphics and other business management software; Must be flexible and be able to work in a high change, quick paced environment; Should have basic nonprofit finance and accounting, general operations ordinances, rules, policies and procedures, or willing to learn; Must be a team player and be willing to receive and act on the direction, and motivated to take on responsibility to completion; Must be able to relate on a cross cultural level as well as display good personal and interpersonal skills in the office; Should be self-motivated; Should be available for occasional travel . Perform a wide variety of administrative duties to support the work of the executive team including but not limited to helping in the preparation of office budgets and monitoring budget expenditures, reviewing and preparing requests for payment, drafting special requests .

Glenview, IL11 days ago

As assigned, discusses patient special appointment needs with physician, supplying medical chart for review as required and secures appointment approvals for visits outside of routine scheduling templates . Responds to incoming phone calls and appropriately determines the best method for resolution through the identification of the most appropriate respondent (i.e. physician, administrative assistant, administration, clinical/nursing staff, etc) .

New!

Lombard, IL6 days ago

$25.89–$32.37 Per Hour

This role supports leadership and team members by ensuring financial processes run smoothly while also managing day-to-day administrative needs such as travel coordination, event support, and supply ordering. The Administrative Assistant is responsible for performing a wide range of administrative tasks to support and ensure smooth operations of the Information Technology department.

Chicago, IL30+ days ago

$47,840–$56,160

The Nursing Skills Lab & Clinical Administrative Assistant supports the daily operations of the nursing skills laboratory and provides administrative support to the Nursing Education Depatment. In this position, you will help ensure the nursing lab is fully prepared for instruction, properly equipped, and maintained to support safe and effective learning.

Chicago, Illinois8 days ago

$19–$24 Per Hour

Our GuidanceResources and AbsenceResources solutions deliver end-to-end mental health, well-being, work-life, health navigation, and absence support to more than 75,000 customers worldwide, touching more than 160 million lives across 200 countries. About ComPsych: ComPsych is the worldwide leader in organizational mental health, well-being, and absence management, dedicated to igniting human potential in workplaces across the globe.

Chicago, IL30+ days ago

Full-time

Northern Trust is proud to provide innovative financial services and guidance to the world's most successful individuals, families, and institutions by remaining true to our enduring principles of service, expertise, and integrity. With the diversity of their investments, they often take a broad range of products and services from Northern Trust including asset servicing (custody), fiduciary, fund administration, investment management and banking/credit.

Chicago, IL11 days ago

$55,000–$60,000 Per Year

We've earned a Great Place to Work Certification and been named a World's Best Management Consulting Firm by Forbes, Vault's Top 50 Firms to Work For, Crain's Chicago Business Fast 50, Inc 5000's Fastest Growing Firms, and Consulting Magazine's Fastest Growing Firms. As an Administrative Assistant, you will provide comprehensive administrative support to AArete's Managing Directors and Vice Presidents, working closely with a team of Executive Assistants to support firm leadership.

Evanston, IL11 days ago

$22–$23 Per Hour

An external facing role providing a variety of clerical & administrative support which may include drafting & typing letters, summaries, meeting notes, charts, graphs, etc. Coordinates events which may include scheduling rooms &/or guest speakers & arranging for routine materials, technology & catering, coordinates registration & travel .

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Alsip, IL6 days ago

At PalAmerican Security Security, our CARE Culture is the cornerstone of our people-first approach and is embodied in every interaction: Curious - We embrace continuous learning and encourage team members to seek opportunities for growth and innovation. The Administrative Assistant at PalAmerican Security provides essential day-to-day support to the operations team, helping to ensure smooth and efficient administrative operations.

Chicago, IL15 days ago

$22–$25 Per Hour

Hyde Park Day School (HPDS) is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily school operations at our Chicago campus. We are committed to helping students achieve academic success, build confidence, and develop the skills they need to thrive.

Morton Grove, IL11 days ago

The Administrative Assistant serves as a key liaison between the Executive Director, Governing Board, staff, and community partners, supporting the coordination of district initiatives and maintaining confidentiality, accuracy, and professionalism in all aspects of the role. Position/Role Summary: The Administrative Assistant to the Executive Director provides high-level administrative and organizational support to the Executive Director and the NTDSE Governing Board.

Chicago, IL8 days ago

Duties and Responsibilities: Receive police reports and case intake documents via email, JTDC, probation screening and suburban police districts. The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.

New!

Chicago, IL3 days ago

$18.11–$21.73 Per Hour

We are made up of thousands of officers, soldiers, staff, volunteers, donors, and partners working together to holistically meet the physical, emotional, and spiritual needs of our most vulnerable neighbors. The Administrative Assistant provides comprehensive administrative and clerical support to ensure the efficient operation of The Salvation Army's programs and administrative offices.

Chicago, Illinois30 days ago

$65,000–$75,000 Per Year

This is a great opportunity for an Administrative Assistant who enjoys supporting senior leadership, managing complex schedules, coordinating travel, and keeping day-to-day operations running smoothly in a professional, fast-paced environment. The Administrative Assistant will provide high-level administrative support to multiple senior leaders and internal teams.

New!

Chicago, IL3 days ago

Handle moderately complex clerical, administrative, technical or customer support issues under general supervision, while escalating more complex issues to appropriate staff. Solicite, collect and organize documentation and data, performing moderately complex data entry into one or more systems.

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Administrative Support Jobs in Downers Grove, IL

Legal Administrative Coordinator Roseland Community Hospital

Administrative Assistant Beacon Hill Staffing Group, LLC

Construction Administrator/Billing Assistant Jobot

Business Office Administrative Support (Administrative Assistant/Accounts Payable Clerk) Elementary School District 181

Administrative Support Assistant - Rehab Symbria

Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.

Administrative Assistant - Grid Engineering Support Sargent & Lundy

Administrative Assistant - Energy & Industrial Support Sargent & Lundy

Administrative Support II - Retirement Plan Services First American Bank

Administrative Support Team Member/ Patient Billing Specialist Village Green Dental Center, P.C.

Administrative Support/ Patient Billing Village Green Dental Center, P.C.

District Administrative Assistant Brookfield/LaGrange Park School District 95

Administrative Assistant - Budget and Accounting Services Oakton College

Anticipated Administrative Assistant II - APAO Township High School District 214

Anticipated Administrative Assistant II - API Township High School District 214

(FT) Administrative Assistant/Secretary/Office Assistant Diocese of Joliet

Hospice Administrative Assistant All Care Health LLC

Administrative Assistant Oak Park Elementary School District 97

Administrative Assistant Sterling Engineering, Inc.

Administrative Assistant Careers

Administrative Assistant TOPIARIUS

Legal Administrative Assistant Ropes & Gray

Administrative Assistant The Fountain Group

Administrative Assistant 2 Rush University

Front Desk Administrative Assistant Surge Staffing

Executive Administrative Assistant JPMorgan Chase

Medical Administrative Assistant Rising Medical Solutions

Administrative Assistant, Principal's Office Illinois Mathematics and Science Academy

Administrative Assistant TOPIARIUS Urban Garden & Floral Design

Legal Administrative Assistant Nelson Mullins Riley & Scarborough, LLP

Administrative Assistant Global Channel Management

Administrative Assistant, Development and External Affairs Secure Community Network

Receptionist/Administrative Assistant-onsite Javen Technologies

Secretary/Administrative Assistant - Chicago, IL The Symicor Group

Administrative Assistant (Chicago) ECG Management Consultants

Administrative Assistant to the CEO Restoring Our Youth Organization

Administrative Assistant I Illinois Bone and Joint Institute LLC

Administrative Assistant The Inland Real Estate Group of companies

Nursing Skills Lab & Clinical Administrative Assistant ATS Institute of Technology, Nursing School

Administrative Assistant - Absence ComPsych Corporation

Sr Administrative Assistant Northern Trust

Administrative Assistant I AArete

Temporary Administrative Assistant Northwestern University

Administrative Assistant/Receptionist PalAmerican Security

Administrative Assistant Hyde Park Day School

Administrative Assistant to the Executive Director Niles Township District For Special Education

Administrative Assistant IV - Juvenile Justice Cook County State's Attorney's Office

Administrative Assistant Salvation Army

Administrative Assistant Addison Group

Office/Administration - Administrative Assistant Lv3 Omni Inclusive

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