Legal Administrative & Project Assistant (Global Law Firm) kay search groupLegal Administrative & Project Assistant (Global Law Firm)Redwood City, CAThis position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.
USA|USD| Admin - Administrative Assistant - Intermediate Artech LLCUSA|USD| Admin - Administrative Assistant - IntermediateSanta Clara, CA$30–$37.03 / hourJob ID: #26-32629 Assists with SCLA Onsite Customer Meetings: Procure meeting room(s). Assist with on-site logistics (greeting; pre-made badges, parking, signage, facilities requests).
Administrative Business Partner Workoo TechnologiesAdministrative Business PartnerSan Francisco, CaliforniaAggregate and submit all receipts and expense reports Collaborate with other admins to make sure the senior leadership team is operating like a smooth machine What you should have Extraordinary project management skills Coordinate multiple work projects High level of confidentiality Proficient in G-Suite - particularly GCal and GMail Experience with Asana, Notion, and Ally (or similar products) 1 or more year(s) work experience in an administrative support role Bonus Points Experience working in a hyper-growth environment Experience working in gaming company or startup New York City residents only: Minimum salary salary of $93,000/year + equity and benefits*Note: Disclosure as required by NYC Pay Transparency LawColorado residents only: Minimum salary of $73,000 /year + equity and benefits*Note: Disclosure as required by sb19-085(8-5-20). Support your leaders with their daily tactical needs Coordinate internal projects to ensure they're followed up on to completion Build relationships between your principal and their teams Schedule meetings using GMail, and GCal, and attend meetings when needed - taking clear notes and tracking action items Work with the travel team to book domestic and international travel, including: flights, lodging, transportation, visas/documentation, and ensuring passes to events (when we're back to traveling!)
Senior Administrative Associate Apidel TechnologiesSenior Administrative AssociatePalo Alto, CAContractorPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Administrative Associate 2 Apidel TechnologiesAdministrative Associate 2Palo Alto, CAContractorPerform duties associated with scheduling, organizing, and operating conferences, seminars, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors. Draft and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, reports, brochures, and displays.
Administrative Assistant Pure Storage Inc.Administrative AssistantSanta Clara, CA$41–$62 / hourClassification of protected categories is as follows: A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability. An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.
Catering Administrative Assistant (Full Time) Compass Group USA IncCatering Administrative Assistant (Full Time)Vallejo, CA$25–$30 / hourBecause this position requires you to perform services in an educational facility, there may be periods when the Company does not require you to perform work (such as winter and summer breaks when food service needs decline or cease). Process vendor invoices for payment - using computer, making sure addition is correct and checking item prices against bid specifications, making sure there is no discrepancy in pricing.
Administrative Assistant - The Infinity Action Property ManagementAdministrative Assistant - The InfinitySan Francisco, CaliforniaAction Property Management, the leader in community management, is seeking a full-time Administrative Assistant to join our team at our luxury association, The Infinity , located in San Francisco. Our success is fueled by a team of nearly 900 dedicated team members who genuinely love what they do and are dedicated to helping homeowners thrive and love where they live.
NewPhlebotomist / Administrative Assistant (Wednesday - Sunday) One MedicalPhlebotomist / Administrative Assistant (Wednesday - Sunday)Sunnyvale, CA$26.25–$28.25 / hourUse impeccable C-I-CARE (a framework containing the key elements of a great interaction and effective communication that we use with patients and each other) in all patient interactions, both clinical and administrative, and ensure a fluid and positive in-office experience through patient intake, same day schedule management, appropriate follow up scheduling, strong knowledge of billing and insurance, monitoring patient feedback and assisting with outreach as necessary. As a One Medical Lab Services Specialist/Member Support Specialist (Phlebotomist/Administrative Assistant) at one of our offices, you’ll provide an exceptional experience for our patients and help them accomplish an important part of their care journey by providing venipuncture as well as other clinical support services.
Engineering Administrative Assistant ABM IndustriesEngineering Administrative AssistantOakland, CALearn and assist with specialized software platforms (e.g., PRISM, PMWeb, Salesforce) to support work orders, preventative maintenance, inspections, and basic project documentation. This role ensures efficient building operations by managing work order and preventative maintenance systems, coordinating vendors, tracking compliance, and maintaining audit readiness.
Administrative Manager Art of Problem SolvingAdministrative ManagerSanta Clara, California$76,200–$78,669 / yearPlay a key role in the campus's admissions and enrollment pipeline: manage consultation request queues end-to-end, ensure timely and high-quality follow-up after every consultation, hold Front Desk Associates accountable for their share of follow-up outreach, and adjust intake processes with the Director team to meet demand. This includes playing a key role in the campus's admissions pipeline — from managing consultation request queues and follow-up communications to driving conversion and re-enrollment — ensuring no prospective or current family falls through the cracks.
Administrative Assistant Allana Buick & BersAdministrative AssistantOakland, CAAllana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.
Administrative Manager Youth Advocate Program IncAdministrative ManagerOakland, CAThe Administrative Manager functions as the primary office support including acting as office receptionist, prepare weekly paperwork and payroll processing, and maintains confidential participant and personnel records. As an administrative manager, you will be responsible for overseeing the daily operations of the Alameda County Program ensuring the smooth running of our office.
Administrative Assistant Alliance Laundry SystemAdministrative AssistantPittsburg, CaliforniaFull timeResponsibilities: Provides front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and office shipments, and maintaining an organized, clean office environment. The Administrative Assistant will have the responsibility of answering phone calls and email inquiries from our customers in a timely manner, with a high sense of urgency, while delivering excellent customer service.
Sales Administrative Assistant/CSR FASTSIGNS #62001Sales Administrative Assistant/CSRsan jose, CAFull timeFASTSIGNS® is a leading provider of custom signage and graphics solutions, serving a diverse range of clients through a network of over 700 locations worldwide. In this role, you will work closely with our account managers to support sales operations, manage administrative tasks, and ensure smooth communication between clients and our sales team.
Administrative Assistant Sapsol Technologies IncAdministrative AssistantMountain View, CAYou are a proactive, highly organized, and resourceful administrative professional with a passion for supporting teams and driving operational excellence. Whether you’re coordinating meetings, managing travel arrangements, or supporting office moves, you bring a sense of calm and professionalism to every task.
Administrative Assistant Pacific Gypsum SupplyAdministrative AssistantOakland, California$22.50–$28.65 / hourHelp champion an inclusive working environment; empower others to bring their full selves to the workplace; celebrate, welcome, and value the different backgrounds and experiences that make up our workforce; recognize that all team members are valued, regardless of race, background, tenure, or title. Embody the principles of servant leadership, even in a non-people management role, by putting the needs of others first, valuing diverse perspectives by sincerely appreciating and considering others’ opinions and ideas and demonstrating a positive and humble attitude.
Principal Administrative Business partner BC Forward AsymblPrincipal Administrative Business partnerSouth San Francisco, CAFull timeThe ideal candidate will have strong experience in executive support, complex global scheduling, event and meeting operations, and stakeholder communications and a proven ability to plan and execute large-scale engagements, manage confidential information, and drive cross-functional coordination . Schedule and coordinate senior committee meetings, global summits, and departmental offsites, including all-staff, leadership, and cross-functional forums.
Sales Administrative Assistant/Csr FASTSIGNSSales Administrative Assistant/CsrSan Jose, CAFASTSIGNS is a leading provider of custom signage and graphics solutions, serving a diverse range of clients through a network of over 700 locations worldwide. In this role, you will work closely with our account managers to support sales operations, manage administrative tasks, and ensure smooth communication between clients and our sales team.
Administrative Assistant MathnasiumAdministrative AssistantSan Mateo, CA$22–$26 / hourThe Mathnasium Method- the result of decades of hands-on instruction and development - has been transforming the lives of children through math since 2002 and continues to be shared through in-person, online, and hybrid instruction. We provide continuous training to all employees, with growth opportunities for the right candidates, to grow into an Assistant Manager or the Manager of the learning center.