91 Results for

Administrative Support Jobs in Encinitas, CA

Jobs

Lakeside, CA11 days ago

Position will provide support for period end results, as well as run reports and review for any discrepancies or inaccuracies and investigate if necessary. Enter and track Daily Delivery route variances in SAP and on Excel spreadsheet and.

New!

San Diego, CAToday

$55,000–$80,000 Per Year

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New!

Carlsbad, CA5 days ago

Full-time
Employee

2+ years of administrative or office support experienceStrong organizational skills and attention to detailComfortable multitasking and working in a fast-paced environmentProficiency in Microsoft Office (Outlook, Excel, Word)Excellent communication skills and a positive, team-oriented attitude. Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

New!

San Diego, CA5 days ago

Full-time
Employee

Support the Property Manager with daily operations of assigned propertiesServe as a point of contact for tenants, handling inquiries, requests, and concerns in a timely and professional mannerAssist with leasing activities including scheduling tours, processing applications, and preparing lease agreementsCoordinate maintenance requests and follow up to ensure timely completionTrack rent payments, assist with collections, and maintain accurate tenant recordsHelp prepare reports, budgets, and general administrative documentationMaintain compliance with company policies and local housing regulationsSupport move-ins, move-outs, and unit inspections. 1–3+ years of property management or real estate experience preferredStrong customer service and communication skillsHighly organized with strong attention to detailProficient in Microsoft Office (Excel, Word, Outlook)Experience with property management systems (e.g., Yardi, AppFolio, or similar) is a plusAbility to multitask and prioritize in a fast-paced environment.

New!

Chula Vista, California5 days ago

$25–$27 Per Hour

Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services. Chula Vista Comprehensive Treatment Center (CTC), located in Chula Vista, CA is part of Acadia Healthcare's Comprehensive Treatment Centers, the leading provider of medication-assisted treatment in the nation.

New!

San Diego, CA2 days ago

Key responsibilities include providing administrative support to the department chair, managing budgets, processing purchases and reimbursements, supporting student hiring and event planning, preparing reports for accreditation, maintaining faculty and departmental documentation, updating websites and social media, and handling office operations. The Department Coordinator (Administrative Support Coordinator II) supports the Aerospace Engineering department by managing administrative, fiscal, and external engagement activities.

New!

San Diego, CA2 days ago

Key responsibilities include coordinating complex schedules and meetings, supporting communication with stakeholders, tracking projects and data, and handling financial processes. It requires at least three years of administrative support experience, strong organizational skills, and the ability to operate office technology.

New!

San Diego, CA2 days ago

Ideal candidates are highly organized, experienced in budget tracking, purchasing, and travel coordination, and capable of working effectively with diverse faculty, staff, students, and community partners. The role includes providing administrative support such as facilities requests, room scheduling, and assisting with faculty recruitment and student administrative processes.

New!

San Diego, CA2 days ago

Applicants must meet specified qualifications, including relevant experience and skills related to administrative support and data management. Key responsibilities include maintaining accurate data records, managing administrative documents, and supporting team operations.

New!

San Diego, CA2 days ago

Assist with various administrative tasks such as organizing electronic files, creating correspondence, preparing documents, scheduling meetings, and maintaining accurate records. Support event planning activities by contacting vendors, running errands for supplies and decorations, and collaborating with staff to ensure successful events.

New!

San Diego, CA2 days ago

$21–$22 Per Hour

Qualifications include strong organizational skills, excellent communication, proficiency with Salesforce and Microsoft Office, attention to detail, and the ability to work under pressure. Responsibilities include evaluating overtime, supporting temporary client services, maintaining documentation, and handling office communications.

San Diego, California30+ days ago

$61,000–$90,000 Per Year

San Diego, California30+ days ago

$70,000–$95,000 Per Year

Who We Are: With more than 1,000 attorneys, policy advisors, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. Additional responsibilities include running conflict checks, opening new client/matter engagements, maintaining electronic files, setting up billing requirements for clients, maintaining and updating contacts, assisting with billing and client invoices, and handling other clerical assignments as delegated.

Escondido, California14 days ago

$25–$27 Per Hour

Familiarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services. The Administrative Support role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors.

Carlsbad, California17 days ago

$19–$23 Per Hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's team in Carlsbad, California. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.

San Marcos, CA17 days ago

While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; talk or hear; taste or smell. Candidate must be proficient in necessary applications, experienced in multi-tasking and understand necessities of confidentiality, responsible for and provides clerical assistance to program staff members.

San Diego, CA30+ days ago

Remote

$52,000–$66,560

PHG operates and continues to grow a portfolio of affiliated companies and ventures — including Olive Branch Eatery, ParkWest Solutions, and future business units under development or acquisition — each aligned to a broader mission of health equity, economic empowerment, and community impact. Pacific Health Group & Affiliate CompaniesReports To: President & CEO (Vincent) Classification: Full-Time | Remote / Hybrid Location: Remote-based | Hybrid support at CEO's home office (San Diego area) | Travel required.

New!

San Diego, CA2 days ago

$35–$45 Per Hour

Must have at least 3 years of litigation support experience, proficiency in Microsoft Office, strong organizational skills, and excellent communication. Seeking a Litigation Legal Administrative Assistant in San Diego for a prestigious law firm.

San Diego, California13 days ago

$22.51–$25 Per Hour

The Payroll Administrative Assistant supports the payroll function by handling routine, detail-oriented tasks that help ensure employees are paid accurately and on time. Essential Functions Statement(s): Assists in compiling payroll data such as hours worked, sick and vacation time, employee identification numbers, and supervisor approvals from time sheets and related records.

New!

San Diego, CA2 days ago

Responsibilities include providing administrative support to management, maintaining spreadsheets, data entry, answering calls, scheduling, planning meetings, preparing reports, managing files, ordering supplies, coordinating travel, reconciling expenses, and supporting visitors and team events. Candidates should have intermediate to advanced skills in Microsoft Office, basic understanding of Office 365, SharePoint, and DoD contracts.

San Diego, CA27 days ago

The Administrative Assistant provides part-time support to LandCare’s Corporate Office in San Diego, ensuring the smooth day-to-day operation of the office environment. Coordinate and arrange team lunches, including ordering, setup and cleanup as needed.

San Diego, CA21 days ago

The Administrative Assistant is managing purchase orders and provides support to the Executive Assistant in handling signature requests and filing and other administrative tasks. Draft, type, and edit correspondences, reports, memos, and other forms of internal and external records and communications, while maintaining a high level of confidentiality.

New!

San Diego, CA1 day ago

$45–$50 Per Hour

Ideal candidates have 3-5 years of legal secretarial experience, proficiency in MS Office, strong communication, teamwork, and organizational skills, and a high school diploma or GED. Key responsibilities include scheduling meetings, preparing correspondence, entering conflict and billing information, filing motions electronically, and assisting with client and witness communication.

El Cajon, California30+ days ago

$20–$26 Per Hour

The ideal candidate must perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, providing information to visitors and callers, and generally keeping the office organized, tidy, and running smoothly. Geographic Disclosure: As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success.

San Diego, California22 days ago

$25–$32.50 Per Hour

San Diego, California12 days ago

$25–$32.50 Per Hour

San Diego, CA15 days ago

In addition to the utilization of portable, rapid assay technologies to identify pathogens in the field, test specimens and limited epidemiologic data, when approved by the Institutional Review Board (IRB), are provided to the laboratory where diagnostics and, in some instances, in-depth pathogen characterization is conducted. Test specimens are collected from ongoing surveillance programs and from special investigations of febrile illnesses and pneumonia among military personnel or civilians (recruits, forces afloat, deployed forces, outbreaks of concern, and border populations).

New!

San Diego, CA2 days ago

The ideal candidate has at least 2 years of office experience, proficiency in Microsoft Office, strong organizational skills, and the ability to handle confidential information. Responsibilities include managing correspondence, developing reports, supporting meetings, and maintaining efficient administrative processes.

San Diego, CA30+ days ago

Full-time

As a Care Advocate(CA) your day-to-day responsibilities will include managing appointments, assisting with patient check-ins, paperwork, and providing support to the chiropractic team & patients. In this role, you will be the welcoming face of our practice, ensuring a smooth and pleasant experience for our wonderful patients.

New!

San Diego, CA2 days ago

Responsibilities include supporting event planning, managing administrative and financial tasks, overseeing files and reports, coordinating security procedures, handling classified materials, managing travel and meetings, and facilitating internal and external communications. Requirements include intermediate Microsoft Office skills, strong communication, discretion, and the ability to handle multiple priorities.

San Diego, CA30+ days ago

Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus. Kros-Wise is looking for an Executive Administrative Assistant for our customer located in San Diego, CA.

La Jolla, CA30+ days ago

$45,000–$55,000

In addition, this individual may assist Scheduler with matchmaking (clients with the perfect caregiver) and the Recruiter with paperwork or initial phone screens to find those caregivers. Cheer Home Care is hiring a highly organized, and proactive Administrative Assistant to work to support the Compliance Manager.

Dana Point, California30+ days ago

$60,000

3-5+ years of proven experience in administrative roles or similar fields that require high detail orientation, time management, and organization (preferably in property maintenance or real estate). The ideal candidate will have a strong technical background, excellent project management skills, and the ability to collaborate with cross-functional teams.

New!

San Diego, CA2 days ago

$35–$45 Per Hour

Tasks include processing mail, supporting billing and timekeeping, and fostering positive relationships with attorneys and clients. Seeking a Litigation Legal Administrative Assistant with at least 3 years of experience in probate litigation support, court filings, and deadline management.

New!

San Diego, CA2 days ago

This full-time Legal Administrative Assistant role in San Diego requires 5-7 years of legal and law firm experience, with a focus on civil litigation and employment law. Qualifications include strong attention to detail, knowledge of civil procedures, federal and state court experience, and excellent communication skills.

New!

San Diego, CA2 days ago

$70,000–$95,000 Per Year

You will assist with e-filing, scheduling depositions and meetings, communicating with clients, running conflict checks, opening new matters, maintaining files, and supporting billing processes. The ideal candidate is proactive, organized, and proficient in Microsoft Office, with experience in document management, docketing, and billing systems.

New!

San Diego, CA2 days ago

$55,000–$59,000 Per Year

The role involves managing daily operations, coordinating meetings, travel, and logistics, preparing reports and correspondence, maintaining records, and supporting project tracking. Seeking an Administrative Assistant to support clinical research efforts related to infectious disease surveillance among US military populations.

SAN DIEGO, California30+ days ago

$17.64–$26.49 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

New!

Vista, CA2 days ago

Qualifications include bilingual Spanish & English, 1-3 years of relevant experience, strong organization, communication skills, and a willingness to learn. This administrative role involves front desk duties, assembling client packets, and managing FOIA requests, along with other supporting tasks.

New!

San Diego, CA2 days ago

Ideal candidates will have strong organizational skills, attention to detail, and proficiency in Spanish to effectively communicate and support the team's needs. This role supports smooth office operations and ensures accurate documentation and data management.

New!

San Diego, CA4 days ago

Duties include, but not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database. Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.

New!

Carlsbad, CA2 days ago

$19–$23 Per Hour

Responsibilities include administrative tasks like filing, correspondence, vendor coordination, inventory support, data entry in Sage and Salesforce, and customer service. This Administrative Assistant role offers comprehensive support in a busy office, handling daily operations, scheduling, travel, and office maintenance.

Carlsbad, CA30+ days ago

$45,000–$65,000

American Response Team is a locally-owned, 24-hour emergency services unit which responds to residences and businesses throughout the San Diego County and surrounding areas that have been affected by fire, water, smoke or mold damage. We immediately deploy technicians to control the incident and mitigate further damage by establishing containment and critical barriers, removing damaged and contaminated materials, sanitizing the affected area and preparing it for rehabilitation.

Carlsbad, CA20 days ago

$18–$21

These services enable the client to remain in his or her residence and include, but are not limited to, assistance with the following: bathing, dressing, feeding, exercising, personal hygiene and grooming, transferring, ambulating, positioning, toileting and incontinence care, assisting with medication that the client self-administers, housekeeping, meal planning and preparation, laundry, transportation, correspondence, making telephone calls, shopping for personal care items or groceries, and companionship. These personalized services include medication reminders, meal preparation, bathing or showering care assistance, light housekeeping and laundry, help with transfers or mobility, companionship and respite care, and help with errands and transportation.

Oceanside, CA30+ days ago

Part-time

The oldest military support organization in the U.S., the Armed Services YMCA is an independent, national non-profit and Association of the YMCA of the USA, specifically dedicated to serving active-duty military service members and their families of all six Armed Forces: Army, Marine Corps, Navy, Air Force, Space Force and Coast Guard. The Administrative Lead also supports team members, addresses operational and childcare-related concerns, and maintains continuity of operations in the absence of senior leadership.

New!

San Diego, CA5 days ago

Duties include, but are not limited to, coordinating and facilitating vendor visits for maintenance activities, managing spreadsheets pertaining to department metrics, monitoring and converting work requests to work orders in CMMS, and assisting technicians with asset movements within the asset management database. Responsible for updating asset management database with appropriate vendor report documents for capturing all completed activities as they pertain to the performance of new equipment installation/qualification, calibration, preventive maintenance, and repairs.

San Diego, CA30+ days ago

Perform general administrative and clerical duties which include but are not limited to: -Perform word processing on technical documents and materials using available Windows based software. - Well versed in Microsoft Office products, including Outlook, Word, Excel, PowerPoint, is required; knowledge of MS Access is a plus.

San Marcos, California11 days ago

$27–$28 Per Hour

The Admin Clerk will play a crucial role in supporting administrative finance tasks and ensuring efficient operations. This role is ideal for an individual who excels in data accuracy and problem-solving and enjoys working in a fast-paced environment.

Coronado, CA20 days ago

Halvik is a highly successful WOB business with more than 50 prime contracts and 500+ professionals delivering Digital Services, Advanced Analytics, Artificial Intelligence/Machine Learning, Cyber Security and Cutting-Edge Technology across the US Government. Additional factors considered in extending an offer include (but are not limited to) responsibilities of the job, education, experience, knowledge, skills, and abilities, as well as internal equity, alignment with market data, applicable bargaining agreement (if any), or other law.

New!

San Diego, CA5 days ago

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Administrative Support Jobs in Encinitas, CA

Administrative Assistant Axelon Services Corporation

Litigation Assistant Jobot

Administrative Assistant Company Confidential

Assistant Property Manager Company Confidential

Administrative Support II Chula Vista Comprehensive Treatment Center

Department Coordinator (Administrative Support Coordinator II) CALIFORNIA STATE UNIVERSITY

Division Coordinator (Administrative Support Coordinator II) CALIFORNIA STATE UNIVERSITY

Budget Coordinator (Administrative Support Coordinator I) CALIFORNIA STATE UNIVERSITY

Administrative Support - Data Entry TotalMed Staffing

Administrative Support Volunteer ASCENDtials

Operations Administrative Support Specialist (83288) Inter-con Security

Administrative Operations Support Na Ali'i Consulting & Sales, LLC.

Litigation Administrative Assistant Nelson Mullins Riley & Scarborough, LLP

Administrative Assistant II Escondido Comprehensive Treatment Center

Administrative Assistant Ultimate Staffing Services

Administrative Assistant, ProjectLIFE (Living In Freedom From Exploitation) Program North County Lifeline

Administrative Assistant Pacific Health Group

Legal Administrative Assistant Litigation Snell & Wilmer Staff

Payroll Administrative Assistant Goodwill Industries of San Diego County

Administrative Assistant Alutiiq

Administrative Assistant (part-time) LandCare

Administrative Assistant Lancesoft

Legal Administrative Assistant Clark Hill

Administrative Assistant Dynalectric Company

Interim. Administrative Assistant - GMO San Diego Office Liberty Military Housing

Administrative Assistant - San Diego GMO Liberty Military Housing

Administrative Assistant - Onsite MPF Federal

Administrative Assistant San Diego - Admin MSC VersAbility Resources

Chiropractic Administrative Assistant Merlo Chiropractic Inc

Administrative Assistant Penn State University

Executive Administrative Assistant Kros-Wise

Administrative Assistant La Jolla Cheer Home Care

Administrative Assistant – Dana Point, CA Carr Talent Acquisition

Legal Administrative Assistant Litigation Snell & Wilmer

Legal Administrative Assistant Talentry, LLC

Litigation Administrative Assistant Nelson Mullins

Administrative Assistant - Onsite MPF Federal LLC

Seasonal, Operations Administrative Assistant H&R Block

Office Administrative Assistant DYADlaw. P.C.

Spanish Speaking Administrative Assistant Computers 2 Kids

Asst 2, Administrative MillenniumSoft Inc

Administrative Assistant Aston Carter

Administrative Assistant / Dispatcher American Response Team

Administrative Assistant / Client Care Coordinator Safe Harbor Home Care

Administrative Lead Armed Services YMCA of The U S A

Administrative Asst 2 Lancesoft

Administrative Specialist (Entry Level) Kros-Wise

Administrative Clerk Ultimate Staffing Services

Database Administrative Specialist Halvik

Asst 2, Administrative TechDigital

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