179 Results for

Administrative Support Jobs in Jefferson, NJ

Jobs

Manhattan, NY30+ days ago

$18–$19 Per Hour
Temporary
Contractor
Full-time

Description: Generation and oversight of case lists, Creation of Law legal notices and other documents, working within databases like AS400, Siebel, etc., Ensuring compliance with deadlines for warrants, working with the E-filing team, interacting with New York Court databases, data entry. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

Middlesex, NJ9 days ago

They communicate with customers by phone and in person and collaborate with Warehouse and Sales teams to ensure smooth workflow and customer satisfaction. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners.

Hanover, NJ16 days ago

$21–$24 Per Hour

Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials. The ideal candidate will have strong communication and computer skills, the ability to execute tasks autonomously and efficiently, with attention to detail.

Berkeley Heights, NJ13 days ago

$45–$45 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Provide comprehensive administrative support, including complex scheduling of meetings across multiple time zones, coordinating with internal and external stakeholders to ensure effective communication and seamless operations.

Jersey City, NJ11 days ago

$25–$25 Per Hour
Full-time
Employee

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.

New!

Lebanon, NJ3 days ago

The Administrative Business Manager (ABM) plays a key role in keeping our site running smoothly by supporting day-to-day financial operations, billing, purchasing, and administrative processes. You’ll work closely with the Site Leader, department managers, and corporate finance teams while building hands on experience in financial reporting, budgeting, and revenue management.

New!

Plainfield, NJ6 days ago

$18–$22.50 Per Hour

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This role includes performing clinical tasks such as vital signs collection, EKG testing, phlebotomy, patient intake, and exam room preparation to ensure efficient and high-quality patient care.

Newark, NJ20 days ago

$40,000–$58,000 Per Year
Full-time
Employee

The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work . The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to: • Compile, organize, and index documents, data, and other information received.

Totowa, NJ19 days ago

Full-time
Employee

Review, update and maintain training assignments, job roles, reporting structure, user roles, approval workflows, and organizational assignments, while establishing and improving process related to enrollment and training status reporting to support operational efficiency, process consistency and alignment with current business needs and responsibilities. · Conduct routine audits and reviews of training courses, curricula, assessments, learning materials, and supporting documentation to ensure accuracy, relevance, effectiveness and compliance with organizational requirements, including removing or archiving outdated training content.

Montclair, NJ30 days ago

Temporary
Contractor
Part-time

Our client, located in Essex County, NJ is seeking a reliable and detail-oriented Part-Time Accounting Assistant to support accounting operations. This role is ideal for someone looking for a flexible, part-time schedule while contributing to key financial processes in a collaborative office environment.

Manhattan, NY30+ days ago

$17.50–$19 Per Hour
Temporary
Contractor
Full-time

Description: For LLC1 matters, Inputting, reviewing, and processing cases, Mailing notices, liaising between Public Housing, Leased Housing, and Property Management, Coordinating with the Landlord and Tenant Division. Trigyn is ISO 9001:2015, ISO 27001:2013 (ISMS) and CMMI Level 5 Certified.

New!

Hackensack, NJ3 days ago

Full-time
Employee

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

New York, New York13 days ago

$75,800–$109,950 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. The firm has been ranked in the top three on The American Lawyer's prestigious A-List for eight consecutive years and #1 on Law.com's UK A-List twice in the past three years - rankings that honor the "best of the best" law firms.

New!

New York, NY3 days ago

$49,000–$52,000 Per Year
Full-time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

New York, New York30+ days ago

$127,900–$195,000 Per Year

The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring. Supervises daily operations by prioritizing workloads and workflow, reviewing and assessing LEA assignments to support the Proactive Assistant model, maintaining work schedules, organizing absence coverage, and monitoring overtime requests.

Newark, NJ30+ days ago

Full-time

Catholic Charities as a ministry of the Archdiocese of Newark participates in the Church’s social mission by recognizing the inherent dignity and worth of all people, especially the poor, marginalized, and vulnerable, and by responding to the corporeal and material needs of those it serves with sincere Christian compassion. The Administrative Assistant will be responsible for providing administrative support to the Refugee Support Services program, which includes but is not limited to the following duties: Assisting Intake Coordinator and Case Workers with client communication.

Parsippany, NJ30+ days ago

$53,000

The role involves assisting in a wide range of administrative tasks, including budget preparation, tracking personnel actions, managing correspondence, and supporting various meetings and events. Track selections from hiring events and assist with monitoring and entering information into agency task management systems or spreadsheets to track internal and external suspense actions.

New!

Washington, NJToday

The Relief Administrative Support (5630) role in Washington, NJ, is a part-time, per diem position paying $18/hour, primarily scheduled for Tuesday to Thursday evenings with additional shifts available. Supports outpatient behavioral health staff by managing calls, scheduling appointments, maintaining records, and processing payments.

Paramus, NJ30+ days ago

The ideal candidate will be highly organized, detail-oriented, and experienced in court filings and legal document preparation. Provide general administrative support, including Word processing, document reproduction, and email management.

South Plainfield, New Jersey20 days ago

$24–$30

Touch Dynamic, a leading POS manufacturer, is looking for a detail-oriented Accounts Payable Specialist to join our team. This role focuses on AP while providing occasional support to general office operations.

Newton, NJ18 days ago

This is an exciting opportunity to contribute to a well-established, highly respected nonprofit organization that supports over 30,000 individuals and families each year and helps create opportunities and positive change throughout Northwestern New Jersey. This position operates in an on-site office location primarily located in Newton, NJ, with less than 10% travel to Newton and Hunterdon offices or providers in Hunterdon, Sussex and Warren Counties with occasional meetings within the state.

Hackensack, NJ30+ days ago

The Office Clerk will assist the firm's full-time legal assistants, paralegals and attorneys with overflow work and vacation coverage. This is an excellent entry-level role for someone who has some prior customer service experience and is looking to move into an administrative role in the legal industry.

New!

Bridgewater, NJToday

This role focuses on Quote Management & Follow-Up, ensuring timely tracking and systematic follow-up of open service quotes to maximize order conversions. Order Processing & Coordination: • Convert accepted quotes into sales orders accurately and efficiently.

Newark, NJ20 days ago

$40,000–$58,000 Per Year

The Administrative Assistant must have basic office skills and knowledge of personal computers, scanners, copy and fax machines, and the ability to work with electronic storage media such as hard drives, CD/DVDs and thumb drives; and the ability to work as a team member and to facilitate work processes among other staff members. The Administrative Assistant will be expected to perform secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements), in addition to: • Compile, organize, and index documents, data, and other information received.

New!

Paramus, New Jersey2 days ago

Responsibilities: A day in the life of an Administrative Assistant III at Hackensack Meridian Health includes: Schedules appointments, meetings or conferences for departmental personnel utilizing interdepartmental and/or hospital wide computerized scheduling systems. The posted rate of pay in this job posting is a reasonable good faith estimate of the minimum base pay for this role at the time of posting in accordance with the New Jersey Pay Transparency Act and does not reflect the full value of our market-competitive total rewards package.

Jersey City, New Jersey26 days ago

Overview: Interstate Waste Services is the most progressive and innovative provider of solid waste and recycling services in the greater New York, New Jersey and Connecticut markets with a rail-served landfill in Ohio. Essential Job Summary: The Maintenance Administrative Assistant will play an integral role in supporting the operations of the business and specifically providing administrative support to the maintenance department.

Rutherford, NJ30+ days ago

Full-time

While the work we do as a claims organization is complex, our mission is clear: to deliver outstanding service, attract and retain top-tier professionals, and leverage industry-leading technology to drive results. We are seeking a proactive, highly organized Executive Assistant to provide high-level administrative and operational support to senior leadership.

New York, NY18 days ago

$72,000–$76,500 Per Year
Full-time

The Administrative Assistant coordinates meetings and projects, maintains accurate records and databases, prepares reports and materials, and supports cross-functional initiatives to ensure smooth and efficient operations. The Administrative Assistant provides high-level administrative support to executives and senior leadership, serving as a key point of contact for office operations and case administration.

Jersey City, NJ9 days ago

Part-time

As we continue to expand our portfolio, we are focused on improving operational excellence across our properties—investing in upgrades that create safer, more welcoming environments and delivering strong results, with most communities earning 90% or higher on inspections in the past year. The Administrative Assistant will assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail and generally being a helpful and positive presence in the workplace.

New York, New York11 days ago

$52,500–$52,500

The Administrative Assistant serves as an integral resource to the College community by assisting with event and meeting planning, managing administrative functions, handling billing and invoicing for satellite programs, and providing high-touch customer service. The State University of New York College of Optometry is seeking a highly organized and service-oriented Administrative Assistant to support the day-to-day operations and project needs of the Office of Institutional Advancement and the Office of the President.

Madison, NJ30+ days ago

Roles and Responsibilities: Under the direction of supervisors, assistant will be responsible for providing administrative support, as well as general clerical/secretarial support to the team. Ability to act as a team player, strong interpersonal skills, and willingness to multi-task and prioritize are critical requirements.

Jersey City, New Jersey30+ days ago

Job Responsibilities:Support the Asset Managers in managing a diverse portfolio of solar and BESS assets, associated with the monitoring and performance management of Soltage’s assets across multiple states. CompanyOverview: Soltage is a leader in the development, financing, and operation of distributed scale solar and storage assets for commercial, industrial, municipal, and utility customers across the United States.

Jersey City, NJ18 days ago

$18–$22 Per Hour
Part-time

Our client, an administrative services company, is seeking an entry-level Administrative Assistant to support daily operations in their Jersey City office. The Administrative Assistant will be responsible for managing schedules, handling correspondence, and providing general support to staff members.

New!

NY, NY3 days ago

$20–$25 Per Hour

This role is responsible for supporting daily HR operations, managing intake processes, maintaining documentation, and assisting with operational reporting and coordination activities in a fast-paced higher education environment. Our client is seeking an Administrative Assistant to provide operational and administrative support for Campus Resources and Human Resources-related workflows.

New!

Brooklyn, NY4 days ago

Severance, Burko, Spalter, Masone & Laurette PC is hiring a bilingual Social Security Disability Administrative Assistant for its downtown Brooklyn office, with a focus on Social Security Disability and workers’ compensation matters. Earn approximately $25/hour working inside a structured downtown Brooklyn legal office with stable daytime hours and long-term full-time growth potential.

Newark, New Jersey18 days ago

As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation. Under the direction of the leadership team, assists in the planning and support of program activities, coordinates office operations, and assists with billing and record retention activities.

Jersey City, New Jersey17 days ago

$75,000–$90,000 Per Year

Provide general administrative support in a team environment including processing invoices and expenses, assisting with requests for information from various departments within the firm, scanning, and maintaining office documents, excel spreadsheets, checklists, and files. We are honored to have earned recognition as one of the Best Places to Work in Money Management by Pensions & Investments and scored 100% on the Human Rights Campaign’s Corporate Equality Index, a measure of LGBTQ+ workplace equality.

New York, New York11 days ago

$55,000–$60,000

In this role, the Administrative Assistant will manage the daily operations of the office, handle internal and external communications, supervise office staff and work study students, assist with budget preparation and monitoring, prepare and maintain departmental records, and provide support to faculty and students. Required Qualifications:Bachelor’s degree or equivalent combination of education and relevant experience, superior verbal and written communication skills, the ability to use independent judgement and maintain confidentiality, and be proficient with Office 365 (MS Word, Excel, PowerPoint), Adobe Acrobat and social media platforms.

New!

New York, New York3 days ago

$65,000–$75,000 Per Year

Help coordinated in-house and outside vendor services related to the facilities operations; this includes but is not limited to, janitorial, pest control, lamping, carpentry, and maintenance contractors. While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward.

Harrison, NJ16 days ago

Military and veteran friendly employer, veterans and candidates with military experience encouraged to applyMOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161 Provide administrative support to on-site management team in the areas of scheduling, billing, payroll & timekeeping, building access management, and other duties as assigned.

New!

Clifton, NJ5 days ago

We are looking for passionate people who are excited to support our mission: to empower and inspire all young people, especially those who need us most, to realize their full potential as responsible, caring, and productive citizens. The Boys & Girls Club of Clifton is seeking a highly organized, initiative-taking and mission driven Executive Administrative Assistant to support our CEO.

New!

Newark, NJ1 day ago

$25–$28 Per Hour

This part-time contract role will focus on maintaining daily administrative and student service operations, ensuring continuity while internal staff participate in project-related initiatives. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

New!

New York, New York3 days ago

$100,000–$110,000 Per Year

Marathon’s integrated global credit platform is driven by our specialized, highly experienced, and disciplined teams across Private Credit: Direct Lending, Asset Based Lending and Opportunistic Credit and Public Credit: High Yield, Leveraged Loans & CLOs, Emerging Markets, and Structured Credit. The Administrative Assistant will provide high-level, proactive support to a team of senior leaders, helping to ensure seamless day-to-day operations in a fast-paced, team-oriented environment.

Paramus, NJ30+ days ago

Full-time

In addition, this role is actively involved in outreach initiatives, including engaging with current and prospective patients, coordinating community engagement efforts, maintaining relationships with referral sources, and supporting marketing and growth strategies to expand the practice’s presence and patient base. The Medical Assistant/Administrative Assistant ensures a seamless experience for patients by assisting with clinical preparation, managing patient records, supporting front desk activities, and contributing to overall practice operations.

New!

East Orange, NJToday

Located in East Orange and Paterson, NJ, this role supports food access and wellness services through clerical, data management, and program coordination tasks. Qualifications include a high school diploma, proficiency in Microsoft Office, strong organizational skills, and experience in office support or data entry.

Hackensack, NJ30+ days ago

Full-time

Summary: The New Jersey Office of a Multinational Law Firm currently has an opening for a Legal Admin/Paralegal to Partners and Associates. Open and close files as necessary, promptly handling the filing of legal or other administrative materials.

New!

Pearl River, NY3 days ago

Full-time

Summary: The main function of an Administrative Assistant is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. Job Responsibilities: Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.

Nutley, NJ30+ days ago

$29–$38 Per Hour

Essential FunctionsThe Senior Medical Affairs Administrative Assistant will prioritize workload and deliver specific clerical/administrative activities and services under guidance from assigned manager(s). E-Verify is an Internet based system operated by the Department of Homeland Security in partnership with the Social Security Administration that allows participating employers to electronically verify the employment eligibility of all new hires in the United States.

Jersey City, NJ30+ days ago

$20.48–$28.67 Per Hour

It’s a feat that wouldn’t be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don’t simply meet the needs of our tenants, residents, and communities — but exceed them, every day. 2. Maintains a working knowledge of all maintenance programs to ensure the proper and efficient operation of systems, preventive maintenance programs, housekeeping functions, and responses to resident maintenance requests.

Mahwah, NJ30+ days ago

Full-time

Ability to perform office tasks using simple hand grasping, fine hand manipulation and reach associated with assigned tasks such as paperwork, computer keyboarding, filing, and calculating preferred Must have a strong work ethic, excellent oral, verbal and written communication skills. May supervise or give work direction to lower level clerical personnel and/ or act as the lead support in a large and busy departmental setting handling various internal and external responsibilities and projects.

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Administrative Support Jobs in Jefferson, NJ

Administrative Assistant (Data entry / Attorney support) Trigyn Technologies Inc

Bilingual Administrative Assistant Atrium

Administrative Assistant Careers Integrated Resources Inc

Senior Administrative Assistant Beacon Hill Staffing Group, LLC

Administrative/Executive Assistant Beacon Hill Staffing Group, LLC

Administrative Business Manager (General Accounting) Pace Analytical Life Sciences

Certified Medical Assistant Jobot

Federal Administrative Assistant Cameo Consulting Group

Temporary Absorb LMS Administrator SOFIE

Accounting Assistant - Part-Time Foster McKay

Administrative Assistant (Housing) Trigyn Technologies Inc

Human Resources Manager Company Confidential

Legal Administrative Assistant - Alternative Asset Opportunities (AAO) support team Ropes & Gray

Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.

Manager of Administrative Support Ropes & Gray

Administrative Assistant - Refugee Support Services Catholic Charities of the Archdiocese of Newark

Administrative Support Specialist One Federal Solution

Relief Administrative Support (5630) Center for Family

Legal Assistant Jobs in Paramus NJ Administrative / Support Job Recruiters Haley Stuart Group

Accounts Payable Specialist (Administrative Support) Touch Dynamic, Inc.

Administrative Support/Operations - Newton, NJ Norwescap

Office Clerk Jobs in Hackensack NJ Administrative / Support Job Recruiters Haley Stuart Group

Office Administrative and Customer Support - Customer Service Representative Mindlance

Administrative Assistant Cameo Consulting Group, LLC

Administrative Assistant III - Neurology - Physician Practice Hackensack Meridian Health

Maintenance Administrative Assistant Interstate Waste Services

Executive Administrative Assistant Raphael and Associates

Administrative Assistant III American Arbitration Association Inc.

PT Administrative Assistant - Van Wagenen CRM Residential

Temporary Administrative Assistant SUNY College of Optometry

Administrative - Administrative Assistant TechDigital Corporation

Administrative Assistant - Asset Management Soltage

Administrative Assistant Careerscape

Administrative Assistant/HR (On-site) HEPCO, Inc.

Bilingual Administrative Assistant | Social Security Disability | Part-Time with FT Potential Mis en Place

Administrative Assistant, Community and Population Health University Hospital, Newark NJ

Administrative Assistant / Temp-Perm Lord Abbett.com

Administrative Assistant, Biological Science SUNY College of Optometry

Administrative Assistant Hines

Part Time Administrative Assistant ABM Industries

Executive Administrative Assistant Boys & Girls Club of Clifton

Part time Administrative Assistant LHH

Administrative Assistant Marathon Asset Management, LP

Medical Assistant/Administrative Assistant Spine Medicine and Surgery of Long Island

Administrative Assistant - Nourished Neighbors (5650) Center for Family

Legal Administrative Assistant/Paralegal (National Law Firm) kay search group

Administrative Assistant - III LanceSoft Inc

Senior Medical Affairs Administrative Assistant Eisai

Administrative Assistant Brookfield Properties

Senior Administrative Assistant LanceSoft Inc

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