NewFirm Administrator Guinn, Vinopal & Zahradka, LLPFirm AdministratorHudson, WIFull timeThe Firm Administrator will play a critical role in ensuring smooth operations of our two offices (located in New Richmond, WI and Hudson, WI), managing administrative tasks, and supporting our team of accountants. Assists with firm financial tasks such as preparing monthly financial statements, preparation of draft firm budgets, reviewing accounts payable, collections of accounts receivable, and expense management.
Financial Administrator - Accounting Coordinator Comfort Systems PHACFinancial Administrator - Accounting CoordinatorSt Croix Falls, WIComfort Systems PHAC values accuracy, accountability, and efficiency, and we strive to create an environment where accounting professionals can focus on doing quality work with the support and structure they need. As our Financial Administrator - Accounting Coordinator, you'll coordinate accounts payable and receivable, maintain the general ledger, manage bank and cash activity, and support financial reporting and compliance.
Human Resource Administrator Advance ServicesHuman Resource AdministratorPrescott, WIThis role is responsible for maintaining employee records, assisting with recruitment and onboarding activities, supporting payroll and benefits administration, and ensuring compliance with company policies and procedures. We are seeking a detail-oriented and organized HR Administrator to support daily human resources operations and provide administrative support across multiple HR functions.
Administrative Assistant Project Coordinator PAIAdministrative Assistant Project CoordinatorSt Paul, MNFull timeUse AI tools (e.g., ChatGPT, Claude, Microsoft Copilot) to draft and improve correspondence, support research, streamline reporting and workflows, and help others become more efficient and productivePrepare reports, presentations, and internal communicationsMaintain organized electronic and paper filesCoordinate across departments to keep projects and communication moving forward and on trackPerform other duties as assignedQualificationsPrevious administrative, office support, coordinator, or project management experience requiredSelf-motivated, flexible, and comfortable managing multiple prioritiesDemonstrated comfort and growth using AI tools (e.g., ChatGPT, Claude, Copilot) and other technology resources to improve work quality and efficiency. Help capture and organize photography and video at PAI program locations, events, and community activities for use in communications and marketing materialsMonitor social media trends and identify relevant content, engagement, and communication opportunities for PAIAssist with donor data entry, recordkeeping, acknowledgments, and maintaining accurate donor and campaign informationLead or coordinate projects as assigned.
Client Account Services Administrative Coordinator Mahoney | CPAs and AdvisorsClient Account Services Administrative CoordinatorSt Paul, MN$20–$25 / hourFull timeRequired Education & SkillsStrong organizational skills with the ability to manage multiple priorities and deadlinesHigh attention to detail with a focus on accuracy and consistencyStrong communication skills to provide clear, constructive follow-up and ensure accountabilityPreferred Education & SkillsExperience with workflow tools (e.g. Our Client Advisory Services team delivers real-time insights, strengthens financial understanding, and provides tailored guidance so you can make informed decisions and drive your business forward.
NewAdministrative Assistant English RoseAdministrative AssistantHopkins, MNPart timeWe have beautiful residential homes located in Edina and Minnetonka. English Rose also serves seniors with complex medical conditions.
Administrative Assistant LVC CompaniesAdministrative AssistantGolden Valley, MN$27–$30 / hourFull timeWe offer a comprehensive benefits package, including:Medical, Dental, and Vision InsuranceDisability InsuranceLife InsuranceRetirement Savings PlanEmployee Stock Ownership Plan (ESOP)Flexible Spending Account (FSA)LegalShieldPaid Time Off (PTO)Holiday PayEssential Functions:Process sprinkler inspection reportsWork with customer portals and purchase order systemsMaintain license and equipment status trackersHelp with scheduling recurring inspectionsSupport in dispatching service callsAssist with sales administration for repairs or quote requests directed to the sales teamFoster positive relationships with the service providers and customers. The ideal candidate thrives in a fast-paced environment, demonstrates strong communication skills, and can effectively manage multiple priorities while delivering exceptional service to both customers and internal teams.
Administrative Assistant I First Tek, Inc.Administrative Assistant INew Brighton, MNCoordinate all administrative aspects of the recruitment process, including posting job advertisements, scheduling interviews, coordinating candidate communications, and preparing interview packages. "Coordinate and facilitate new hire onboarding, including orientation schedules, welcome packages, system access requests, and workstation readiness.
Human Resources Administrative Assistant LVC CompaniesHuman Resources Administrative AssistantGolden Valley, MN$30–$35 / hourFull timeWe offer a comprehensive benefits package, including:Medical, Dental, and Vision InsuranceDisability InsuranceLife InsuranceRetirement Savings PlanEmployee Stock Ownership Plan (ESOP)Flexible Spending Account (FSA)LegalShieldPaid Time Off (PTO)Holiday PayEssential FunctionsPerform accurate data entry and maintenance of employee information within the Human Resources Information System (HRIS).Create, update, organize, and maintain employee personnel files and HR documentation in accordance with company policies and record retention requirements. Provide general administrative support to the Human Resources team, including filing, document management, tracking invoices, and coordinating internal communications.
Program Coordinator Saint Mary's University of MinnesotaProgram CoordinatorMinneapolis, MN$18–$20 / hourWe invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition's quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. Working closely with program directors and Student Central staff, the PC1 provides academic program assistance, administrative support, front-line customer service, and event coordination in support of the student experience across all programs.
Project Coordinator Assistant Lee Hecht HarrisonProject Coordinator AssistantMinneapolis, MN$48,000–$91,000 / yearThis role is ideal for a professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and excels at coordinating projects, communications, data management, and administrative operations. As a key member of the team, you will help drive workflow efficiency, maintain project organization, support client communications, and ensure business reporting and compliance requirements are met.
NewProgram Coordinator Saint Mary's UniversityProgram CoordinatorMinneapolis, Minnesota$18–$20 / hourFull timeWe invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition’s quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. Working closely with program directors and Student Central staff, the PC1 provides academic program assistance , administrative support, front-line customer service, and event coordination in support of the student experience across all programs.
Customer Service and Adminstrative associate QualiTechCustomer Service and Adminstrative associateChaska, MinnesotaExperience in manufacturing environment is highly desirable Knowledge and Skills •Effective verbal and written communication skills required •Highly organized, accurate and detail oriented •Sales/marketing, presentation skills •Ability to work in a team-based environment •Good planning and execution skills •Must be a person of high integrity, commitment, and possess a strong work ethic •Energetic problem solver •Capable of analyzing difficult situations and affecting an appropriate course of action. World Class Customer Service Uncompromising Quality Family Feel/Professionally Run We're seeking a highly organized and action-oriented full time team member to support the execution of administrative activities related to providing QualiTech customers with superior service and support our upcoming rebrand marketing initiatives.
Project Administrator Big-D Construction CorpProject AdministratorSt Paul, MNThe ideal candidate will collaborate with project managers, estimators, subcontractors, vendors, and clients to ensure contracts, purchase orders, invoices, change orders, insurance documentation, and project records are accurate, current, and compliant. Big-D Construction is seeking a highly organized and detail-oriented Project Administrator to support project teams through contract administration, document management, billing coordination, and project closeout activities.
Cash Applications and Collections Administrator Stride, Inc.Cash Applications and Collections AdministratorSaint Paul, MinnesotaRetrieve daily bank deposit reports and supporting remittance documentation for multiple bank accounts, credit card providers, and payment portals and identify applicable line of business. Company, considers a person's education, experience, and qualifications, as well as the position's work location, expected quality and quantity of work, required travel (if any), external market and internal value when determining a new employee's salary level.
NewSafety Administrator Hunt Electric CorporationSafety AdministratorEagan, Minnesota$54,272–$74,752 / yearQualifications and Education Requirements •High school diploma or equivalent with a minimum of 3 years of relevant experience in a safety or workers’ compensation role, or an undergraduate degree in related field with 1 plus years of business experience in an administrative role.•Intermediate skills in MS Word and Excel with the desire & ability to learn internal software system.•Excellent planning, organizational, and time management skills.•Ability to prioritize and manage multiple responsibilities while meeting deadlines.•Ability to maintain a high level of confidentiality.•Strong attention to detail, ability to prioritize, and meet deadlines.•Strong oral and written communication skills with ability to communicate with individuals from a variety of backgrounds.•Safety experience within the electrical industry preferred.•Demonstrates industry knowledge and independent judgment to make decisions. Worker’s Compensation and Claims Management:•Assist in the processing of workers compensation, liability, and auto claims.•Create and maintain claim files.•Serves as the contact for insurance adjustors.•Obtain and assign light duty assignments as appropriate.
Retirement Compliance Administrator, Senior Alerus Financial Corp.Retirement Compliance Administrator, SeniorMN$70,000–$80,000 / yearWHAT YOU'LL BE DOING: In this queued work environment, you will play a crucial role in supporting the client-facing team by delivering prompt, accurate, and thorough communication related to higher complexity retirement plan administration and compliance. While this role is generally non-client facing, senior compliance administrators may occasionally engage with clients via email or meetings when needed.
Supervisory Health System Specialist U.S. Department of Veterans AffairsSupervisory Health System SpecialistMinneapolis, MN$125,776–$163,514 / yearSuch a training program must have been conducted in an operating health care system and included: Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements; Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and Oversight by an experienced health system administrator with periodic evaluation of the individuals progress and appropriate adjustment of the training program. The incumbent provides technical and administrative supervision to a section of two (2) Health Systems Specialists, GS-0671-13 for data analysis; two (2) Nurse (RN) Informaticists; three (3) Health System Specialists, GS-0671-12/13 for program and administrative oversight, direction, and management; one (1) Administrative Officer, GS-0341-9/11 for program management; and two (2) Program Support Assistants, GS-0303-7 for administrative support.
Residency Program Administrator University of MinnesotaResidency Program AdministratorMinneapolis, MN$32.28–$38.50 / hourSupervision (10%): Supervise residency program coordinators (2 FTE); recruit, hire, assign and direct work, formally evaluate work, discipline; foster staff development, coach and mentor staff, ensure effective cross-training (recruitment and on-boarding, course coordination, resident tracking, academic standing reviews, accreditation processes, and program administration). Johns Family Medicine Residency Program and will demonstrate initiative, resourcefulness, and problem-solving skills in applying detailed knowledge of the responsibilities, functions and underlying management structure of the department and of the larger institution in organizing and independently prioritizing work, establishing procedures and systems and ensuring orderly and timely work flow.
Senior Executive Administrator Jord BioScienceSenior Executive AdministratorSaint Paul, MNWe are looking for a detail-oriented, collaborative strategic partner to support the CEO and senior leadership team with administrative excellence, including scheduling prioritization, communication management, select bookkeeping/payroll and office management responsibilities, and execution of strategic initiatives, all of which are crucial to develop and launch our novel technologies in the commercial marketplace. Communication--Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Able to read and interpret written information.