2339 Administrative Assistant Harvest Technical Services2339 Administrative AssistantSan Rafael, CaliforniaProactively schedule and coordinate and manage meetings/conference calls and related activities including all meeting logistics such as: availability for attendees, meeting room and equipment set up, catering orders, set up, and break down, meeting materials preparation and distribution, taking meeting minutes as requested. Arrange all details for offsite meetings (book hotel, make restaurant reservations, choose food for catered meals, reserve audio visual equipment, research and schedule team-building events).
Administrative Assistant to the Research Services Team Dodge & CoxAdministrative Assistant to the Research Services TeamSan Francisco, CaliforniaDodge & Cox encourages applicants to consider the value of the many competitive benefits it offers, including coverage of 100% of all healthcare premiums for employees and their families and fully funding a retirement plan at 25% of the total compensation to the IRS limit. This role supports a team of Vice Presidents and operational leaders across Research Services, Equity Technology, ESG, and Investment Stewardship.
Administrative Catering Sales Coordinator Crystal Springs Catering IncAdministrative Catering Sales CoordinatorRedwood City, CAFull timeJoin Crystal Springs Catering Inc as an Administrative Sales Coordinator in Redwood City, CA, where you will play a key role in driving our catering sales efforts. Our commitment to quality and customer satisfaction has earned us a loyal clientele, and our employees enjoy a supportive and vibrant workplace culture.
Administrative Specialist - Travel & Expense Grocery Outlet Corp.Administrative Specialist - Travel & ExpenseEmeryville, CA$95,000–$110,000 / yearThis role is part of a centralized Executive Support team; You will partner closely with the Senior Executive Assistant to the CEO and the Executive Scheduling Partners, using the finalized business dates, meeting context and timing requirements they provide to build effective travel plans. You will deliver responsive, detail-oriented support by researching options, coordinating complex logistics, monitoring changes and ensuring that travel and expenses are completed accurately and in accordance with Grocery Outlet policies.
Administrative Assistant AP Avata Partners (a Division of ZOE Holding)Administrative Assistant APSan Francisco, CAA leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.
Online Administrative Assistant JobcertifyOnline Administrative AssistantSan Francisco, CaliforniaDirects, coordinates, and trains departmental records coordinators and other staff as needed in accessing materials, operating records retrieval software, and applying records management procedures to specific records. Serves as primary backup for Office Manager/Secretary to the Board position, including administrative support to the General Manager and Board of Directors.
Contract to Perm Legal Administrative Assistant (Hybrid) Naviga Recruiting & Executive SearchContract to Perm Legal Administrative Assistant (Hybrid)Palo Alto, CA$40.91–$53.18 / hourNaviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.
Senior Administrative Assistant IconiqSenior Administrative AssistantSan Francisco, CaliforniaWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients’ lives and legacies, and create uncommon opportunities across sectors and society. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.
Senior Administrative Assistant ICONIQ CapitalSenior Administrative AssistantSan Francisco, CA$110,000–$120,000 / yearWith over $100B assets under management, we seek to build resilient investment portfolios, partner with inspired entrepreneurs transforming industries, manage our clients' lives and legacies, and create uncommon opportunities across sectors and society. As a Senior Administrative Assistant, you will support a Firm Partner and play a key role in keeping day-to-day operations running smoothly while contributing to broader team initiatives and special projects.
Senior Administrative/Document Control Specialists – Bay Area ParsonsSenior Administrative/Document Control Specialists – Bay AreaOakland, California$26.59–$46.54 / hourIn these roles, you will provide critical administrative support to project teams and leadership while helping ensure that project and corporate documentation is accurate, well-organized, and compliant with internal and client requirements. You will serve as a key resource in supporting day-to-day operations, coordinating communications, managing records, and helping teams stay organized and efficient across complex engineering and construction programs.
Front Office Staff (General Administrative) PREMIER ACADEMY WALNUT INCFront Office Staff (General Administrative)Walnut, CAFull timeWe are Premier Academy Walnut, a tutoring center committed to providing students with an enriching, well-rounded experience to help them achieve their academic goals. You will work closely with the Campus Director, tutoring staff, and families to ensure that administrative tasks are completed efficiently and professionally.
Administrative Assistant/Patient Scheduler Apidel TechnologiesAdministrative Assistant/Patient SchedulerStanford, CAContractorThey need to be comfortable switching fluidly from focused desk tasks (scheduling and phone management) to active floor tasks (prepping snacks and tidying clinic rooms) throughout the day without getting easily overwhelmed by interruptions. As the central point of contact, they will interact with a wide range of stakeholders: research participants, busy clinical staff (nurses, phlebotomists, Nurse Manager), and distinct study teams who all have competing priorities.
Administrative Business Partner Manpower EngineeringAdministrative Business PartnerFoster City, CA$60–$64 / hourTemporaryManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2023 ManpowerGroup was named one of the World's Most Ethical Companies for the 14th year - all confirming our position as the brand of choice for in-demand talent.
Administrative Assistant - Investment Firm - San Francisco (Onsite) Burke+CoAdministrative Assistant - Investment Firm - San Francisco (Onsite)San Francisco, CaliforniaOur client, an established, Bay Area–based private investment firm, is seeking a highly organized and proactive Administrative Assistant to support multiple senior leaders in its San Francisco office. This is a dynamic, fast-paced role ideal for someone who thrives on precision, anticipates needs, and operates with a high level of professionalism and discretion.
Administrative Associate lll Apidel TechnologiesAdministrative Associate lllStanford, CAContractorThe Division of Cardiovascular Medicine is seeking an experienced Administrative Professional to join our dynamic team as an Administrative Associate 3. Within this role you will play a key part in supporting world-renowned cardiologists, daily operations of our Division, and contribute to the success of our research and patient care initiatives. Oversee and/or perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
Sr. Administrative Business Partner Baker Tilly Advisory Group, LPSr. Administrative Business PartnerSan Francisco, CaliforniaBaker Tilly Advisory Group, LP and Baker Tilly US, LLP, trading as Baker Tilly, are independent members of Baker Tilly International, a worldwide network of independent accounting and business advisory firms in 141 territories, with 43,000 professionals and a combined worldwide revenue of $5.2 billion. Baker Tilly is a leading advisory, tax and assurance firm, providing clients with a genuine coast-to-coast and global advantage in major regions of the U.S. and in many of the world's leading financial centers - New York, London, San Francisco, Los Angeles, Chicago and Boston.
NewSenior Administrative Business Partner Apollo Professional SolutionsSenior Administrative Business PartnerSouth San Francisco, CAApply today to bring your executive support expertise, operational excellence, and organizational leadership skills to a high-visibility role supporting cutting-edge scientific and business initiatives. Lead and coordinate large laboratory relocation projects exceeding 8,500 square feet, including equipment movement, vendor management, space planning, SOW administration, and stakeholder communications.
Temporary Visual Communications & Administrative Coordinator California College of the ArtsTemporary Visual Communications & Administrative CoordinatorSan Francisco, CaliforniaThe Professional Engagement and External Partnerships Office (PEEP) at California College of the Arts seeks a creative, organized, and detail-oriented Visual Communications & Administrative Coordinator for a temporary position supporting marketing materials, digital communications, event preparation, and office administration for PEEP programs. This position requires weekly in-office presence to support PEEP operations, collaborate with staff and student workers, prepare printed and physical materials, assist with event setup, and help ensure that office systems and communications materials are organized and ready for use.
Security Administrative Coordinator Allied UniversalSecurity Administrative CoordinatorMenlo Park, CaliforniaSupport DOE PIV/UPIV credentialing activities, including applicant coordination, form collection, scheduling support, identity-proofing support, status tracking, follow-up communications, and coordination with Personnel Security, Badge Office staff, sponsors, applicants, and other stakeholders. Support USAccess-related credentialing workflow activities, including applicant enrollment coordination, appointment support, identity document verification support, card-related status tracking, and coordination with registrars, activators, sponsors, and Personnel Security.
NewSpecialist Property Administrative Marriott International IncSpecialist Property AdministrativeOakland, CAWhether providing administrative support (e.g., prepare documents using word processing, spreadsheet, database, or presentation software), serving as the point of contact for clients and vendors, or acting as the liaison between the Sales Office and clients throughout the event process (pre-event, event, post-event), our Property Administrative Specialists get the job done. Develop and maintain positive working relationships with other employees and departments, support team to reach common goals, and listen and respond appropriately to the concerns of other employees.