Administrative Specialist - Travel & Expense Grocery Outlet Corp.Administrative Specialist - Travel & ExpenseEmeryville, CA$95,000–$110,000 / yearThis role is part of a centralized Executive Support team; You will partner closely with the Senior Executive Assistant to the CEO and the Executive Scheduling Partners, using the finalized business dates, meeting context and timing requirements they provide to build effective travel plans. You will deliver responsive, detail-oriented support by researching options, coordinating complex logistics, monitoring changes and ensuring that travel and expenses are completed accurately and in accordance with Grocery Outlet policies.
Administrative Assistant ClearView Healthcare PartnersAdministrative AssistantSan Francisco, CaliforniaThis role is responsible for dedicated administrative support for aligned team members, office operations support, and team building and culture activities, while partnering closely with the Office Manager and broader administrative team to deliver a consistent and effective office experience. Provide front-of-office support, including greeting guests, logging visitors with building security, supporting parking validation, and managing the sign-out and return of loaner access cards for visiting employees.
Administrative Assistant KLM CareersAdministrative AssistantSan Jose, CaliforniaIdentify key information (such as name of serving party, case number, type of legal order) and enter this information into the legal order management tool Litigation Tool Data Entry: Enter and update case information in our litigation management system. Mail management opening, sorting, scanning, and securely distributing incoming legal/operational mail (45 hours/week).
Administrative Assistant MindlanceAdministrative AssistantMountain View, CA$27–$30 / hourThis is a opportunity for someone with 1 3 years of general clerical or office support experience who enjoys working in a fast-paced office environment and is comfortable supporting a wide range of day-to-day workplace and administrative activities. An international e-commerce company in Mountain View, CA is seeking an energetic, motivated, and reliable Administrative Assistant to join its hands-on office administration team.
Administrative Coordinator Amgen Inc.Administrative CoordinatorSouth San Francisco, CAIn addition to the base salary, Amgen offers a Total Rewards Plan, based on eligibility, comprising of health and welfare plans for staff and eligible dependents, financial plans with opportunities to save towards retirement or other goals, work/life balance, and career development opportunities that may include: A comprehensive employee benefits package, including a Retirement and Savings Plan with generous company contributions, group medical, dental and vision coverage, life and disability insurance, and flexible spending accounts. The Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities, working as part of a global administrative team supporting Associate VPs, Executive Directors, and other staff located in San Francisco, Thousand Oaks, Boston and other remote sites within Discovery Sciences, Advanced Technologies, & AI (DATA).
Administrative Specialist, Dean of Students California State UniversityAdministrative Specialist, Dean of StudentsSan José, CAJeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf . Reporting to the Associate Vice President and Dean of Students, the Administrative Specialist coordinates direct support for the Dean of Students and Associate Dean as well as high level administrative support functions for the offices within this unit (Student Conduct and Ethical Development, Behavioral Intervention, Ombuds).
SENIOR ADMINISTRATIVE ASSISTANT (1.0 FTE) Marin County Office Of EducationSENIOR ADMINISTRATIVE ASSISTANT (1.0 FTE)San Rafael, CA$34.70–$44.28 / hourOur Mission Statement The Marin County Office of Education supports learning and social-emotional growth for all students in Marin County by: • expanding educational equity, • ensuring the fiscal solvency of local school districts, • inspiring educators to use evidence-based instructional practices, • developing positive relationships with other organizations and individuals, and • providing services and programs to supplement and enhance the work of schools in Marin. THE POSITION: The job of Senior Administrative Assistant is done for the purpose/s of providing support to assigned administrator(s) and department(s); establishing and maintaining department records; coordinating assigned projects; making decisions regarding office practice and procedures; exercising initiative and independent judgement; understanding and adhering to regulations and policies; and compiling and distributing a variety of materials and reports.
Customer Service & Administrative Office Assistant HRS Talent SolutionsCustomer Service & Administrative Office AssistantFremont, CaliforniaRemoteCompleting that next step allows the hiring team to confirm applicant details, review availability, and consider candidates for suitable customer service support, administrative support, data entry, feedback, and office related opportunities. It can also serve as a strong starting point for candidates who want to build experience in customer service support, administrative work, online task coordination, data entry, and general office support.
Administrative Assistant, Senior Foothill-De Anza Community College DistrictAdministrative Assistant, SeniorCA$6,728.09–$9,040.13Serves as point of contact for students, parents, staff, faculty, and the general public for assigned program, department, or division by answering a variety of questions and responding to complaints; providing information regarding classes and campus facilities and directions; explaining program requirements, policies, procedures, and eligibility questions according to established guidelines or by referring the customer to other programs, departments, off-campus services, agencies, and community groups, as appropriate. Coordinates program, department, or division budget administration processes; gathers and analyzes data related to revenues, expenditures, and projections; researches and works with management to resolve budget questions and reconcile inconsistencies; monitors and tracks expenditures and revenues; creates and processes contracts, agreements, and requisitions; processes invoices and prepares chargeback documentation; verifies budget and account codes; develops budget reports as needed.
NewAdministrative Support - PD - Days - Behavioral Health-Partial Stay @ MV El Camino HospitalAdministrative Support - PD - Days - Behavioral Health-Partial Stay @ MVMountain View, CA$36.64–$46.34 / hourEl Camino Health will provide reasonable accommodations to qualified individuals with a disability if that will allow them to perform the essential functions of a job unless doing so creates an undue hardship for the hospital, or causes a direct threat to these individuals or others in the workplace which cannot be eliminated by reasonable accommodation. As part of the unit-based team, this position is responsible for providing secretarial and administrative support, such as word processing, report preparation, new employee orientation, etc. to support the management and clinical staff of the unit/department.
NewAdministrative Assistant Khalsa FuelAdministrative AssistantSan Jose, CAThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
NewAdministrative Assistant (Spanish Speaking) New Image Landscape CompanyAdministrative Assistant (Spanish Speaking)Fremont, CAnCompany Description New Image Landscape Company provides high-quality landscape management services to homeowners associations, apartment complexes, commercial buildings, and municipalities all across Northern California. New Image Landscape Company provides high-quality landscape management services to homeowners associations, apartment complexes, commercial buildings, and municipalities all across Northern California.
NewUser Support & Junior Systems Administrator FirmaTRUSTUser Support & Junior Systems AdministratorSouth San Francisco, CAThe ideal candidate is a technically savvy professional with extensive experience in user support, system maintenance, and network security, capable of working independently and collaboratively to troubleshoot and maintain a variety of platforms and devices. We provide end to end IT services, networking, security, virtualization, servers, backup, cloud services (servers and backup), email, database, help desk, voice and more.
NewProject Administrator EsselProject AdministratorLos Gatos, CAThe Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.
NewProject Administrator A & G Construction IncProject AdministratorLos Gatos, CAA Project Administrator provides comprehensive administrative support to project managers by overseeing a variety of operational tasks and facilitating effective communication. Core duties include coordinating meetings, managing documentation, monitoring project progress, and assisting with budgetary processes.
NewProject Administrator AlfaTechProject AdministratorSan Francisco, CA$35–$40 / hourAttends and is an active participant in Project Construction Administration Meetings, including but not limited to weekly OAEC meetings, weekly CA Log review meetings and weekly design team meetings during the CA phase and other meetings as appropriate. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve.
NewProject Administrator Core BuildersProject AdministratorSan Jose, CA$80,000–$95,000 / yearAs the Project Administrator , you are responsible for document control management via the M-Drive filing system and Procore, coordination and distribution of information, monthly invoice, permits and insurance tracking, preliminary collection of prevailing wage documentations, manage project office organization, and general coordination and support to project teams. CORE does not engage with or utilize recruiting or placement agencies for any recruiting or hiring needs unless directly requested by our Director of Human Resources.
NewBilingual Office Assistant Capital Staffing, IncBilingual Office AssistantRichmond, CA$21–$23 / hourCapital Staffing, Inc employs a wide range of highly skilled administrative/customer service, accounting/finance, industrial, healthcare, scientific, manufacturing and IT professionals across various industries. About Capital Staffing Inc: Established in 2011, Capital Staffing, Inc is a full service SBE staffing firm, committed to providing a high level of support to all of our employees.
Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.Case Administrator (Legal Services/Administrative Support)San Francisco, CA$52,000–$55,000 / yearFull timeYou will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.
Administrative & Program Support Coordinator (ASC II) California State UniversityAdministrative & Program Support Coordinator (ASC II)Hayward, CAWorks with professional staff and Director to develop a system of structured and data driven requests for hiring and program expenditures with deadlines tied directly to financial purchasing requests, justification, approval and expenditure process times to ensure timely procurement of materials, delivery of program services and hiring of students. The position serves as the department's front-line contact for students, faculty, staff, campus partners, and community members; provides lead work direction for student assistants; and ensures the timely completion of departmental processes, transactions, communications, and reporting requirements.