NewAccounts Payable & Administrative Support GallahercoAccounts Payable & Administrative SupportSan Jose, CAIn this role, you’ll be a key support partner to our Plumbing Department, ensuring customer billing, estimates, and payments are handled accurately and on time. We're not your average plumbing and HVAC company – we're a one-stop service solution for the multifamily industry, serving families both inside and outside our organization.
Senior Administrative Business Partner CYNET SYSTEMSSenior Administrative Business PartnerSouth San Francisco, CA$33–$38 / hourTemporaryContractorPart timeAs a nationally and locally certified Minority Business Enterprise (MBE), Cynet Systems is committed to helping organizations build high-performing teams while empowering professionals to grow rewarding careers. We deliver agile, scalable talent solutions across IT, engineering, life sciences, clinical, and professional staffing, powered by a high-performing recruitment engine operating across North America and Asia.
NewAdministrative Assistant Helping Hands Improving LivesAdministrative AssistantOakland, CA$18–$25 / hourKey responsibilities include managing incoming communications, proofreading and editing detailed reports, tracking deadlines, and ensuring required documentation is submitted on time. Job Summary : Helping Hands Improving Lives is a nonprofit organization dedicated to creating customized employment opportunities for individuals diagnosed with an intellectual and developmental disability.
NewLitigation Legal Administrative Assistant Blossom Human Resources, LLCLitigation Legal Administrative AssistantSan Jose, CA$107,000–$116,000 / yearOur client is seeking a proactive Litigation Legal Administrative Assistant with 7+ years of experience to provide essential support to attorneys and paralegals within their Intellectual Property litigation practice group in Downtown San Jose. E-Filing & Court Rules: Manage electronic court filings across Bay Area State Courts, Federal Courts (CM/ECF), and Appellate Courts in strict adherence to procedural rules.
NewBilingual Administrative Assistant (Spanish) Felton InstituteBilingual Administrative Assistant (Spanish)San Francisco, CA$21–$25 / hourUtilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.
NewAdministrative Clerk Sciolex CorporationAdministrative ClerkSan Francisco, CAAs an Administrative Clerk, your responsibilities would include: Retrieving and bundling government-requested files and stage for government personnel, Re-shelving files returned by government personnel, Connecting incoming correspondence to shelved files, Performing tasks related to preparing for and conducting naturalization ceremonies, including printing and distribution of naturalization certificates and the retrieval of documentation from applicants, Providing support at naturalization ceremonies such as escorting applicants and collecting and logging green cards, Over the past 20 years, Sciolex Corporation has constructed an environment that celebrates diversity and encourages a positive work/life balance, all while supporting government missions that our employees are proud to be a part of.
NewAdministrative Assistant Large Scale HOA Contempo Homeowners AssociationAdministrative Assistant Large Scale HOAUnion City, CAThe Administrative Assistant plays a vital role in supporting the daily operations of the Association by providing exceptional customer service to homeowners, assisting the management team, coordinating administrative functions, and helping ensure the community operates efficiently. The successful candidate will receive hands-on exposure to all aspects of HOA operations, including customer service, governance, budgeting, vendor management, homeowner relations, compliance, and Board support.
NewProject Administrative Coordinator (ADAS) BertrandtProject Administrative Coordinator (ADAS)San Jose, CAHigh-impact operational enablement function for Senior Project Manager(s) and Project Manager(s) to increase delivery focus and reduce administrative overhead 2. Central coordination role for flying docs support, ensuring compliant and efficient travel/expense execution 3. Central coordination role for flying docs support, ensuring compliant and efficient travel/expense execution 4. Key administrative interface to Bertrandt US HQ for invoicing/accounting/reporting/controlling coordination and documentation quality 5. The role focuses on operational project support, reliable administrative coordination, and ensuring smooth “daily business” routines—especially for field support engineers (aka "flying docs"/ for their travels (i.e. travel planning, SAP Concur bookings, expense handling, etc.).
Senior Administrative Business Partner BC Forward AsymblSenior Administrative Business PartnerSouth San Francisco, CA$30–$35 / hourFull timeLead and manage large lab moves over 8,500 sqft, including equipment and materials logistics, site services coordination, space planning, SoWs, purchase orders, and vendor communications. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.
NewOffice Administrative Assistant Best Pest Service Inc.Office Administrative AssistantSouth San Francisco, CAThe ideal candidate will be detail-oriented, comfortable communicating with customers and property managers, and capable of managing multiple administrative responsibilities in a fast-paced environment. Prepare and send proposals, contracts, inspection reports, service records, preparation sheets, disclosures, and other customer documents.
NewManufacturing Administrative Assistant Systomatic Inc.Manufacturing Administrative AssistantUnion City, CA$22–$27 / hournCompany Description Systomatic is a precision machine shop in Union City, California, producing complex, tight-tolerance components for aerospace, defense, semiconductor, medical, and advanced-technology customers. Systomatic is a precision machine shop in Union City, California, producing complex, tight-tolerance components for aerospace, defense, semiconductor, medical, and advanced-technology customers.
NewAdministrative Assistant D R S Stairs IncAdministrative AssistantSan Jose, CAThe responsibilities include supporting our managers, employees, and clients, assisting with daily office needs, and managing our company’s general administrative activities while upholding our service-oriented mentality. We are looking for someone with excellent oral and written communication skills and prior experience with general office equipment and computer software, including macOS.
NewAdministrative Assistant FE Controls CorporationAdministrative AssistantFremont, CAThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
NewAdministrative Assistant Khalsa FuelAdministrative AssistantSan Jose, CAThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence.
NewAdministrative Assistant (Spanish Speaking) New Image Landscape CompanyAdministrative Assistant (Spanish Speaking)Fremont, CAnCompany Description New Image Landscape Company provides high-quality landscape management services to homeowners associations, apartment complexes, commercial buildings, and municipalities all across Northern California. New Image Landscape Company provides high-quality landscape management services to homeowners associations, apartment complexes, commercial buildings, and municipalities all across Northern California.
NewUser Support & Junior Systems Administrator FirmaTRUSTUser Support & Junior Systems AdministratorSouth San Francisco, CAThe ideal candidate is a technically savvy professional with extensive experience in user support, system maintenance, and network security, capable of working independently and collaboratively to troubleshoot and maintain a variety of platforms and devices. We provide end to end IT services, networking, security, virtualization, servers, backup, cloud services (servers and backup), email, database, help desk, voice and more.
NewProject Administrator EsselProject AdministratorLos Gatos, CAThe Project Administrator will be responsible for providing administrative support to ensure the smooth operation of projects. This role requires excellent organizational skills, attention to detail, and the ability to multitask effectively.
NewProject Administrator A & G Construction IncProject AdministratorLos Gatos, CAA Project Administrator provides comprehensive administrative support to project managers by overseeing a variety of operational tasks and facilitating effective communication. Core duties include coordinating meetings, managing documentation, monitoring project progress, and assisting with budgetary processes.
NewOffice Administrator Applied Nanostructures IncOffice AdministratorMountain View, CAThis is a dynamic, multitasking role ideal for someone who thrives in a fast-paced environment and can manage accounting tasks, general office administration, shipping and logistics. Our team designs and produces precision components used in advanced nanotechnology applications, and we proudly serve customers across the globe.
NewProject Administrator AlfaTechProject AdministratorSan Francisco, CA$35–$40 / hourAttends and is an active participant in Project Construction Administration Meetings, including but not limited to weekly OAEC meetings, weekly CA Log review meetings and weekly design team meetings during the CA phase and other meetings as appropriate. As a leading consulting engineering firm, we provide thoughtful engineering design that is technologically forward thinking, innovative, and environmentally conscious, ensuring that our contribution to our built environment is flexible, sustainable, and lasting across all the market segments we serve.