Job Description:
The Administrative Support Specialist will report to the Manager, Bus Maintenance, and provide administrative support for the North Base bus maintenance department of client
Essential Functions and Duties:
Provide clerical support including filing, data entry, scheduling meetings, and potentially assisting with meeting logistics.
Process invoices for payment in PeopleSoft Finance. Track spend by vendor.
Respond to AP questions and resolve issues for internal and external customers.
Assist in validating and doing data entry in the Enterprise Asset Management (EAM) database.
Assist in coordination of office and/or departmental operations.
Assist in maintaining department digital files and physical records.
Perform other duties as assigned.
Minimum Qualifications:
Sufficient education, training, and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required
Knowledge and abilities is typically obtained through but not limited to:
High School Diploma or GED equivalent
Two years' experience working in a clerical or administrative support position
Proficiency with Word, Excel, PowerPoint and Outlook
Experience with an enterprise EAM or HCM system
Numbers & Facts
Location
South San Francisco, CA
Skills
Accounts Payableunmatched
Administrative Skillsunmatched
Billingunmatched
Calendar Managementunmatched
Computerized Maintenance Management System (CMMS)unmatched
Data Entryunmatched
Data Qualityunmatched
Develop and Maintain Customersunmatched
Expense Trackingunmatched
File Maintenanceunmatched
Financeunmatched
High School Diplomaunmatched
Logisticsunmatched
Microsoft Excelunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft Wordunmatched
Payment Processingunmatched
Peoplesoftunmatched
Problem Solving Skillsunmatched
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