NewLitigation Administrative Assistant Nelson Mullins Riley & ScarboroughLitigation Administrative AssistantSan Diego, CA$70,000–$95,000 / yearnCompany Description With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, Virginia, and throughout North Carolina and South Carolina Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world. With more than 1,000 attorneys, policy advisors, e-discovery professionals and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, Virginia, and throughout North Carolina and South Carolina Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.
NewAdministrative Assistant Manpower SD Professional GroupAdministrative AssistantSan Diego, CAOffice Organization/Decorum: ·Handles coordination of special events, holiday planning and other projects as requested; ·Coordinates office organization and housekeeping functions with office staff. ·Prepare correspondence to tenants as needed including partial payment letters, lease renewals, rent increases, late payment letters.
NewAdministrative Assistant Preston Estate PlanningAdministrative AssistantSan Diego, CAnCompany Description As one of California’s leading estate planning law firms, Preston Estate Planning has built a reputation for effective legal counseling, and expert estate planning strategies which are incorporated into a comprehensive Life Plan program. As one of California’s leading estate planning law firms, Preston Estate Planning has built a reputation for effective legal counseling, and expert estate planning strategies which are incorporated into a comprehensive Life Plan program.
NewHR Payroll Administrative Assistant - Sunroad Auto Shared Services Sunroad AutomotiveHR Payroll Administrative Assistant - Sunroad Auto Shared ServicesSan Diego, CAEnters, maintains, and/or processes information in the payroll system; information may include employee’s hourly rates, salaries, commissions, bonuses or other compensation, time worked, paid leave and holidays, deductions and withholding, address changes, and other information. The Human Resources - Payroll Admin Assistant will assist and provide support for bi-weekly payroll, new hire onboarding and maintain employee time records.
NewOFFICE / CONTRACTS ADMINISTRATOR Quality Assurance Services, IncOFFICE / CONTRACTS ADMINISTRATORChula Vista, CADuties will include, but are not limited to, front office support such as over-seeing two administrative personnel, assisting with contract administration for a large number of customers, interfacing with customers to resolve issues and disputes, attend occasional on-site meetings with both current and potential customers, reviewing reports for proper formats and content, and assistance with scheduling employees in the field. Job Description Thirty-three (33) year old San Diego based consulting firm seeks an experienced Office / Contracts Administrator for an immediate, full time, salaried position.
Administrative & Project Support Assistant Huitt-ZollarsAdministrative & Project Support AssistantSan Diego, CA$60,000–$75,000 / yearProvide administrative and documentation support to principals and proposal leads for A/E pursuits, including organizing proposal materials, tracking due dates, managing required forms and certifications, and supporting submission logistics as directed. The role serves as a key internal service partner supporting administrative and project support to office leadership, principals, and project teams under the direction of office and project leadership.
Admission Processing Coordinator (Administrative Support Coordinator I) CSU CareersAdmission Processing Coordinator (Administrative Support Coordinator I)San Diego, CaliforniaThe division brings together key areas including Admissions, the Office of the Registrar, recruitment, strategic partnerships, enrollment communications, financial aid and scholarships, and student financial services to provide comprehensive enrollment support across the San Diego and Imperial Valley campuses. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Admission Processing Coordinator (Administrative Support Coordinator I) San Diego State UniversityAdmission Processing Coordinator (Administrative Support Coordinator I)San Diego, CaliforniaThe division brings together key areas including Admissions, the Office of the Registrar, recruitment, strategic partnerships, enrollment communications, financial aid and scholarships, and student financial services to provide comprehensive enrollment support across the San Diego and Imperial Valley campuses. Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended.
Human Resources Assistant DetailsHuman Resources AssistantSan Diego, CaliforniaGoverned by an independent board of trustees since 1972, USD remains committed to a liberal arts education grounded in the Catholic intellectual tradition and the pursuit of truth, goodness and beauty. Assist with the administrative tasks of the university recruitment cycle, including preparing draft job postings, updating candidate pipeline statuses, and compiling final job closure files.
Legal Administrative Assistant - Disputes DLA PiperLegal Administrative Assistant - DisputesSan Diego, CA$37.50–$48.75 / hourWhile the specific job requirements of a DLA Piper position may vary depending upon scope of the job and area of specialty, there are certain universal requirements that are expected of all DLA Piper employees, which include but are not limited to: Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties. Oversee billing matters including all approval forms and collaboration correspondence, ensures prebills are processed by the appropriate team accurately and timely; serves as a proxy attorneys to address questions or issues related to the billing process.
Administrative Assistant - Immediate Need Borja Engineering & ConstructionAdministrative Assistant - Immediate NeedSan Diego, California$19–$24 / hourJob Posting: Administrative Assistant Location: Long Beach, CA Schedule: Full‑time, On‑site Position Summary The Administrative Assistant provides administrative, procurement, budgetary, and documentation support to the Maintenance Service’s Projects & Construction. Under the direction of the appropriate Manager, the Administrative Assistant performs a wide range of administrative functions including budget tracking, document control, procurement coordination, contract support, logistics, and stakeholder communication.
NewVice President, Administrative Services San Diego Community College DistrictVice President, Administrative ServicesSan Diego, CA$12,372.33–$20,153.22 / yearTentative Timeline (Subject to Amendments) Conditions of Employment: SELECTED CANDIDATE IS REQUIRED TO COMPLETE THE FOLLOWING PRIOR TO EMPLOYMENT: Submit "official" transcripts as stated on application; Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment); Have fingerprints taken by a Live Scan computer at the District's expense (Clearance must be received prior to first day of employment); Present original documents for proof of eligibility to work in the United States as required by the I9 Employment Eligibility Verification form; AND, Attend a new hire processing appointment in People, Culture, and Technology Services located at the District Administrative Offices. I understand that a COMPLETE application packet is required for consideration, which includes the following: 1) All required documents as listed in the special instructions 2) Responses to supplemental questions (clear and detailed responses are required as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume", or "N/A" or leave blank).
Administrative Coordinator Johnson Service GroupAdministrative CoordinatorSan Diego, IL$24–$28 / hourThis role is ideal for someone with strong organizational skills, excellent communication abilities, and a willingness to learn new systems and processes. Our client is seeking a detail-oriented Administrative Coordinator to support day-to-day office operations.
Lab Administrative Manager Staff CareerLab Administrative ManagerLa Jolla, CaliforniaProtective hairstyles include, but not limited to, such hairstyles as braids, and twists), color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, age, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), reproductive health decision making, gender, gender identity, gender expression, sexual orientation, veteran and/or military status (disabled veteran, veteran of the Vietnam era, other covered veteran status), political affiliation, and any other status protected by state or federal law. This position is responsible for assisting the SCC (“Salk Cancer Center”) Director and Associate Director of Research Administration (“AD-ResAdmin”) with administrative management of SCC activities and plays a key functional role in the 5-year renewal application process, annual progress reports, and financial management and tracking of the NCI P30 Cancer Center Support Grant (“CCSG”).
NewAdministrative Assistant: IV MindlanceAdministrative Assistant: IVSan Diego, CA$41–$42.50 / hourDuties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. The role also provides administrative support by coordinating schedules, preparing reports, organizing documents, managing communications, and assisting leaders and employees with day-to-day operational needs.
NewAdministrative Assistant inSync StaffingAdministrative AssistantSan Diego, CA$40–$42 / hourA key focus of this role is maintaining accurate timekeeping records and ensuring payroll-related information is entered, reviewed, and validated in accordance with company policies, labor requirements, and applicable Collective Bargaining Agreements (CBAs) . We are seeking an Administrative Assistant to support daily administrative operations and employee timekeeping for a workforce of 100+ employees .
NewPart-Time Administrative Assistant (Accounting Associate Coordinator) Hybrid Work Macpower Digital Assets Edge Private LimitedPart-Time Administrative Assistant (Accounting Associate Coordinator) Hybrid WorkSan Diego, CA$40,000–$50,000 / yearAbout the Role: We're looking for a Part-Time Administrative Assistant (Associate Coordinator) to support our team by handling mail and general office tasks. This role was previously shared by the accounting team, but as their responsibilities have grown, we need a dedicated person to take over these critical support tasks.
NewAdministrative Assistant II El Cajon Comprehensive Treatment CenterAdministrative Assistant IIEl Cajon, California$25–$27 / hourFull timeFamiliarity with MAT Protocols and Guidelines: The billing specialist should understand how Medication-Assisted Treatment works, including services like opioid substitution therapy (e.g., methadone, buprenorphine) and how these treatments are billed differently from other medical services. The Administrative Support role will perform routine administrative functions such as preparing correspondence and reports, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to patients or visitors.
Receptionist/Administrative Assistant WorkwayReceptionist/Administrative AssistantSan Diego, CA$22–$25 / hourCurrently, we have an exciting Receptionist/Administrative Assistant opportunity with a well-established national real estate services firm specializing in default servicing, including foreclosures, bankruptcies, evictions, and title solutions. The company is built on honesty, integrity, and client-focused service, offering a fast-paced and detail-oriented work environment where your contributions truly make an impact.
Sales Administrative Assistant Coastal PayrollSales Administrative AssistantSan Diego, CAFull timeABOUT COASTALCoastal Payroll Services is a leading provider of Human Capital Management services in California. We are currently seeking a highly organized, efficient, and proactive Sales Administrative Assistant to provide administrative support to the Vice President of Sales and Sales team.