71 Results for

Administrative Support Jobs in Scotts Valley, CA

Jobs

New!

Santa Clara, CAToday

The ideal candidate will have strong experience in stakeholder coordination, governance and meeting operations, content development, and data visualization, and a proven ability to drive cross-functional follow-ups, maintain complex documentation pipelines, and deliver data-driven visibility into team performance. With delivery centers and offices across North America and India, we take pride in building long-term relationships and delivering excellence through innovation, collaboration, and integrity.

San Jose, CA11 days ago

This is a hands-on operational leadership role for a mature, proactive, highly organized problem-solver who understands that a successful law firm depends not only on excellent legal work, but also on reliable systems, clear communication, disciplined execution, and strong internal coordination. This role is responsible for translating leadership direction into practical daily execution, identifying operational gaps before they become larger business problems, and ensuring that administrative staff, systems, vendors, workflows, and internal procedures are functioning with appropriate structure and accountability.

San Jose, CA30+ days ago

We are seeking a highly organized and proactive Administrative Assistant to provide primarily HR administrative and recruitment support, with a smaller portion of general office and administrative assistance. This role supports day-to-day HR operations, recruitment administration and employee records management in a high-volume, fast-paced and continuously evolving work environment.

New!

Mountain View, COToday

Basic medical terminology knowledge Minimum of 6 months’ customer service experience At least 1 year of clerical, call center, or healthcare administrative experience Proficiency with Microsoft Office Suite (Outlook, Excel, Word) Typing and data entry speed sufficient for a fast-paced environment (at least 50 words per minute (WPM) Ability to pass a federal background investigation and obtain Tier 1 security clearance About Aptive Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). Job Summary Job Title: Medical Support Assistant Department: Department of Veterans Affairs Healthcare System: VA Health Care System Location: Onsite; Aurora, CO Salary Range: $22.99, $5.09 H&W Work Schedule: Full-time Overview: Arrow ARC is seeking reliable and mission-driven Medical Support Assistants (MSAs) to support Veterans served by the VA Eastern Colorado Health Care System.

Mountain View, CA30+ days ago

Part-time

DIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s. Strong written and oral communication skills; the ability to present complex matters clearly and simply; effective organizational skills; Proficient computer skills, Google Suite a plus.

New!

Santa Clara, CA1 day ago

Contractor

RDS Additional Position Details Preferred Soft Skills / Background Strong communication skills Comfortable conducting and participating in meetings Strong attention to detail Able to work effectively in a team environment Strong scheduling/coordination skills Tech-savvy and up to date with technology Data analysis experience/background preferred Prior Client/*** experience is a plus Other projects assigned by management Requirements Hard/Technical Skills Data Visualization: Proficiency in Excel (Pivot Tables, VLOOKUPs, charting) or visualization tools (e.g., Tableau, PowerBI) to create performance dashboards.

Santa Clara, CA30+ days ago

Governance & Meetings: Manage complex scheduling across time zones, prepare meeting documents, and synthesize high-quality, actionable meeting minutes. Detailed Responsibilities: Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to meet project milestones and clear dependencies.

San Jose, CA29 days ago

Handle all aspects of monthly bill preparation as required, including initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Manage administrative duties including but not limited to answering phones, arranging conference calls, coordinating travel and meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, faxing and printing requests.

San Jose, CA25 days ago

$40–$45 Per Hour

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space.

Watsonville, CA25 days ago

Full-time

Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

Palo Alto, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

New!

Santa Clara, CA2 days ago

$27.33–$27.33 Per Hour
Temporary

Required Education:High School Diploma with 4–5 years of administrative support experience Preferred Education:Associate or Bachelor’s degree with 2–3 years of administrative support experience Required Skills and QualificationsPrevious high-level administrative or secretarial experience required Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint Experience with Concur or similar travel and expense management systems preferred Excellent organizational, multitasking, and time management skills Strong written and verbal communication abilities High attention to detail and accuracyWe are seeking a highly organized and professional Administrative Assistant to support multiple members of the management team in a dynamic business environment. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify).

Palo Alto, California30+ days ago

$24.40–$29.28 Per Hour

Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.

SAN JOSE, California30+ days ago

$19.28–$28.89 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Palo Alto, California22 days ago

$28–$30 Per Hour

Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Sunnyvale, CA7 days ago

$27.23–$27.23 Per Hour
Temporary

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Palo Alto, CA30+ days ago

Contractor

Operational accountability for time-sensitive administrative, financial, and programmatic workflows: Proven track record of managing logistics, reimbursements, travel, ideally grant-related materials (e.g., NIH Biosketches, PIFs), and other administrative processes accurately and within deadlines, with strong ownership of follow-through and ability to support programmatic initiatives, interdisciplinary meetings, and staff coordination. Independent prioritization, judgment, and execution in a high-ambiguity environment: Demonstrated ability to manage competing priorities, act on behalf of leadership in prioritizing requests and communications, coordinate high-level faculty recruitment logistics, and independently move administrative and operational tasks forward with minimal supervision in a fast-paced academic medical setting.

Sunnyvale, CA10 days ago

Full-time
Employee

Google Cloud Artificial Intelligence (AI) is at the forefront of the technological revolution, accelerating customer transformation with solutions built around three pillars: Application Programming Interface (APIs), Agents, and Applications. You will be leveraging new productivity tools and processes to resolve administrative and operational issues before they arise, enabling the Cloud AI team to stay focused on delivering the mission.

New!

Stanford, CA2 days ago

$35–$35 Per Hour

Process and monitor financial transactions, maintain office supplies and equipment, support facilities coordination (including maintenance and safety), and utilize systems such as CMMS to manage assets and maintenance plans. Maintain website content and provide additional administrative support, including HR-related tasks (e.g., timecards, I9s), and guidance or coordination of student or contingent workers.

Palo Alto, California12 days ago

$84,600–$105,000 Per Year

Stanford, CA30+ days ago

Contractor

Top 3 requirements to hire Excellent communication skills (both written and verbal), follow through, proficient in Microsoft systems such as outlook, powerpoint, excel. Shift timing/schedule: 7am -3:30pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings).

New!

Santa Clara, CA4 days ago

$18.50–$30 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

New!

Castroville, CA1 day ago

Looking for a bilingual part-timeAdmin Clerk to support daily office and warehouse operations by handling clerical, data entry, and coordination in the Castroville area! Stop in and see our experienced, bilingual, and friendly staff today at 8021 Kern Ave., Gilroy, CA 95020 .

Sunnyvale, CA19 days ago

Full-time
Employee

You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Menlo Park, CA30+ days ago

Experience partnering with other admins in coordinating complex meeting scheduling and planning team building events and organization summits, with a collaborative mindset. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.

Mountain View, CA30+ days ago

Full-time
Employee

Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

San Jose, CA30+ days ago

Full-time
Employee

Sunnyvale, CA30+ days ago

Full-time
Employee

Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

New!

Mountain View, CA3 days ago

Full-time
Employee

Preferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

San Jose, CA26 days ago

Full-time
Employee

Preferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment and managing projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Sunnyvale, CA8 days ago

Full-time
Employee

New!

Mountain View, CA2 days ago

Full-time
Employee

Menlo Park, CA30+ days ago

Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem. Experience collaborating and partnering closely with other administrative professionals and key cross functional partners.

Palo Alto, CA30+ days ago

$119,995.20–$179,982.40 Per Year

Total compensation considers multiple factors, including, but not limited to a candidate’s experience, education, skills, licensure, certifications, departmental equity, training, and organizational needs. + Motivated and resourceful self-starter with the ability to anticipate needs, meet deadlines, and solve problems creatively, both independently and in team settings.

Stanford, CA30+ days ago

Contractor

Duration of project (start and end date): Immediate start, 6-month assignment, no permanent conversion due to funding. How many years of experience are required 3 years of office experience, preferably long-term.

New!

San Jose, CA5 days ago

$33–$37

This role oversees daily center operations, supervises administrative support staff and center-based Caregivers, and ensures high-quality patient care, staff performance, and exceptional customer service. Under the direction and supervision of the Program Manager, the Center Supervisor provides comprehensive operational and leadership support to a healthcare center.

San Jose, California30+ days ago

A team player with excellent communication, problem-solving, and multitasking skills * At least five-year hands-on experience in IT fields including computer hardware/image maintenance, script programming, installation and configuration in Microsoft Windows client and relative servers * Solid experience and in-depth knowledge of supporting Microsoft Office 365 (Outlook, Word, Excel, PowerPoint), Citrix client, VPN remote access, Microsoft Teams, WebEx, Microsoft Deployment Toolkit, Cisco IP phone and video conference system * PowerShell script knowledge and experience * Knowledge in Internet security/connectivity and anti-virus programs. * Strong troubleshooting, critical thinking, self-learning, self-motivate skills * Detail oriented and excellent customer service skills * VMware VM knowledge * Windows Server Update Services (WSUS) knowledge * Strong self-learning, self-motivate, and problem-solving skills

San Jose, CA30+ days ago

Reporting to the Sales Director, Americas, the Sales Support Specialist plays a vital role in supporting the sales lifecycle by managing spare part quotations, coordinating material logistics, and ensuring seamless order execution. This position acts as a bridge between sales teams, customers, and internal departments to maintain accurate data ledgers, provide administrative support, and ensure that all customer orders are fulfilled efficiently and on time.

New!

Mountain View, COToday

New!

Mountain View, COToday

San Jose, California19 days ago

$33–$34 Per Hour

This opportunity supports lab operations through purchasing, vendor management, shipping/receiving, inventory tracking, invoicing, and cross‑functional coordination with Finance and Engineering teams. * Collaborate and maintain business relationships in order to meet and exceed client expectations with respect to Business as Usual and project activities.

Menlo Park, CA30+ days ago

The ASA will be responsible for directly assisting an assigned group of local attorneys, in addition to providing global team support with a variety of administrative responsibilities, while working in a global team environment with a real-time work ticketing system (ServiceNow). Qualifications: Display professional communication skills with the ability to interact effectively with attorneys, clients, vendors, and staff throughout the firm.

San Jose, CA11 days ago

Full-time

This role requires a diligent and highly organized professional capable of handling a wide range of administrative and office support tasks, as well as supporting employee relations, performance management, and team building. • Provide administrative support for meetings and events, including organizing materials, setting up conference rooms, arranging audio-visual needs, security, catering, and event planning.

San Jose, California22 days ago

$25–$29 Per Hour

Join a leading Commercial Real Estate Organization as a temporary Property Administrator based in San Jose, CA, responsible for providing full administrative support to the team. The Property Administrator will be responsible for: Providing full administrative support, including phone support, report typing, filing, and distribution of correspondence.

East Palo Alto, CA30+ days ago

$26–$27

This is a journey level administrative role responsible for performing a wide range of office, secretarial, and support duties under direct supervision. The ideal candidate will have strong communication skills, excellent attention to detail, and the ability to manage multiple priorities in a structured environment.

San Jose, CA30+ days ago

Remote

The Medical Operations Manager supervises the Provider Administrative Support Team and works closely with Provider Relations Specialists, Care Managers, Quality Assurance, and cross-functional partners to maintain a compliant, provider-supportive operating environment across a multi-state telehealth platform. This role is intentionally designed to absorb and manage daily operational complexity, including provider questions, support escalations, and regulatory interpretation, allowing the Director of Medical Operations to remain focused on strategy, scaling initiatives, and executive-level priorities.

New!

Mountain View, CA1 day ago

Assists in quality assurance of the venture operations databases, helping to input and verify data for venture operations, finance/reporting numbers, and collaborations (POC, BD, etc.) via Affinity and other tools. Translate routine internal communications, memos, and non-critical business documents from Korean to English or English to Korean as needed.

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Administrative Support Jobs in Scotts Valley, CA

Jobs

Administrative SupportBC Forward

Law Firm Operations ManagerEdgar Law Group, LLP

Administrative Assistant - Recruitment and HR SupportFoxconn Industrial Internet - FII

Entry-Level Medical Administrative Assistant (Healthcare Support)Veterans Health Administration

Navy Administrative Support Part-Time SELRES ReservistDefense Innovation Unit

Administrative SupportIntegrated Resources, Inc

Administrative SupportCompass Consulting

Legal Administrative Assistanttruckcrashlaw

Administrative Assistant: 26-01148Akraya Inc.

Project Administrative AssistantMGE Underground, Inc.

Administrative AssistantCovelo Direct (a Division of ZOE Holding)

Contract to Perm Legal Administrative AssistantNaviga Recruiting & Executive Search

Administrative AssistantC2Earth, Inc.

Administrative Assistant APAvata Partners (a Division of ZOE Holding)

Administrative Assistant Jobs in USA, CA, Santa Clara | Rose International JobRose International

Administrative Assistant IVi Living

Seasonal, Operations Administrative AssistantH&R Block

Administrative AssistantSares Regis Operating Company, L.P.

Administrative Assistant Jobs in USA, CA, Sunnyvale | Rose International JobRose International

Administrative Associate lllApidel Technologies

Administrative Business Partner III, Cloud AIGoogle

Administrative AssociateAvispa Technology

Leadership Administrative PartnerRivian

Water Administrative AssociateApidel Technologies

Administrative Assistant/Scheduler - Home HealthIntouch Home Care Inc

Administrative ClerkAdvance Services

Administrative Business Partner, Cloud Supply Chain and OperationsGoogle

Executive Administrative PartnerMeta

Administrative Business Partner IIIGoogle

Administrative Business Partner, Platforms and Devices, XRGoogle

Administrative Business Partner, Investor RelationsGoogle

Administrative Business Partner, Platform and DevicesGoogle

Administrative Business Partner, Chrome OSGoogle

Administrative Business Partner, Cloud AIGoogle

Administrative Business PartnerGoogle

Executive Administrative Partner, Meta Superintelligence LabMeta

Administrative Consultant III, PhilanthropySutter Health

Administrative Associate 3Apidel Technologies

Center Support SupervisorTeemaGroup

IT Support AdministratorAllnessinc

Sales Support SpecialistMycronic USA

Medical Support AssistantVeterans Health Administration

Entry-Level Medical Support AssistantVeterans Health Administration

Lab Operation Support and Purchasing AdminRoth Staffing Companies

Attorney Support AssistantConsultative Search Group

Office AdministratorSanhua International

Property AdministratorTandym

SecretaryBOLT Staffing

Medical Operations Manager - Regulatory & EscalationsMedvidi

Executive Admininstrative Assistant (Korean Bi-lingual)FocusKPI Inc.

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