104 Results for

Administrative Support Jobs in Los Gatos, CA

Jobs

New!

Stanford, CA2 days ago

$35–$40 Per Hour
Full-time
Employee

R&DE Finance & Administration, which includes the Finance, Budget Management, and Vendor Management & Contracts teams, provides innovative and sound financial management, implements policies and procedures, provides strategic and long-range planning, and coordinates all aspects of purchasing, contracts, and vendor relationships. May include identifying potential vendors, preparing Request for Quotations (RFQ), Requests for Proposals (RFP), conducting site visits, obtaining bids, preparing and evaluating bids, and negotiating with suppliers.

San Jose, CA10 days ago

This is a hands-on operational leadership role for a mature, proactive, highly organized problem-solver who understands that a successful law firm depends not only on excellent legal work, but also on reliable systems, clear communication, disciplined execution, and strong internal coordination. This role is responsible for translating leadership direction into practical daily execution, identifying operational gaps before they become larger business problems, and ensuring that administrative staff, systems, vendors, workflows, and internal procedures are functioning with appropriate structure and accountability.

San Jose, CA30+ days ago

We are seeking a highly organized and proactive Administrative Assistant to provide primarily HR administrative and recruitment support, with a smaller portion of general office and administrative assistance. This role supports day-to-day HR operations, recruitment administration and employee records management in a high-volume, fast-paced and continuously evolving work environment.

New!

Mountain View, CO1 day ago

Basic medical terminology knowledge Minimum of 6 months’ customer service experience At least 1 year of clerical, call center, or healthcare administrative experience Proficiency with Microsoft Office Suite (Outlook, Excel, Word) Typing and data entry speed sufficient for a fast-paced environment (at least 50 words per minute (WPM) Ability to pass a federal background investigation and obtain Tier 1 security clearance About Aptive Arrow ARC supports Veterans Health Administration facilities and offices across the U.S. with health care staffing and program support via the 10-year Integrated Critical Staffing Program (ICSP). Job Summary Job Title: Medical Support Assistant Department: Department of Veterans Affairs Healthcare System: VA Health Care System Location: Onsite; Aurora, CO Salary Range: $22.99, $5.09 H&W Work Schedule: Full-time Overview: Arrow ARC is seeking reliable and mission-driven Medical Support Assistants (MSAs) to support Veterans served by the VA Eastern Colorado Health Care System.

Mountain View, CA30+ days ago

Part-time

DIU Navy Administrative Support Part-Time SELRES Reservist billets are OSD and Navy coded enlisted billets, for enlisted members who are currently affiliated (or are in the process of affiliating) with the Navy Reserve as a Selected Reservist (SELRES), ideally targeting E-6s. Strong written and oral communication skills; the ability to present complex matters clearly and simply; effective organizational skills; Proficient computer skills, Google Suite a plus.

New!

Santa Clara, CAToday

Contractor

RDS Additional Position Details Preferred Soft Skills / Background Strong communication skills Comfortable conducting and participating in meetings Strong attention to detail Able to work effectively in a team environment Strong scheduling/coordination skills Tech-savvy and up to date with technology Data analysis experience/background preferred Prior Client/*** experience is a plus Other projects assigned by management Requirements Hard/Technical Skills Data Visualization: Proficiency in Excel (Pivot Tables, VLOOKUPs, charting) or visualization tools (e.g., Tableau, PowerBI) to create performance dashboards.

Santa Clara, CA30+ days ago

Governance & Meetings: Manage complex scheduling across time zones, prepare meeting documents, and synthesize high-quality, actionable meeting minutes. Detailed Responsibilities: Stakeholder Coordination: Proactively follow up on action items with global team members and cross-departmental stakeholders to meet project milestones and clear dependencies.

Fremont, CA30+ days ago

$41,600–$49,920 Per Hour

Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Salary Range (annual): $41,600 -$49,920 ($20.00 - $24.00 per hour) Actual base pay within this range (determined at the offer stage) will be based on a candidate's years of relevant work experience, education, certifications, and skills, and is just one element of our total rewards package.

San Jose, CA28 days ago

Handle all aspects of monthly bill preparation as required, including initiate pro formas; review, categorize and transfer time entries; finalize bills for partner review; mail or submit electronically; track outstanding client bills and follow up with partners, clients or revenue group to resolve. Manage administrative duties including but not limited to answering phones, arranging conference calls, coordinating travel and meetings, creating and maintaining, paper and electronic files, as well as handling miscellaneous photocopying, scanning, faxing and printing requests.

Newark, CA30+ days ago

$23–$27 Per Hour

The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.

Watsonville, CA24 days ago

Full-time

Employee Assistance Program: no-cost counseling, legal consultation, financial consultation, ID recovery, emotional well-being resources, dependent care resources, and crisis consultation. Our mission is to support our clients’ expanding utility and infrastructure requirements by positioning MGE as the leading provider of innovative construction solutions at the best value.

San Jose, CA24 days ago

$40–$45 Per Hour

Most recently, we were recognized Stevie Employer of the Year 2025, SIA Best Staffing Firm to work for 2025, Inc 5000 Best Workspaces in US (2025 & 2024) and Glassdoor's Best Places to Work (2023 & 2022)! As Talent solutions provider for Fortune 100 Organizations, Akraya's industry recognitions solidify our leadership position in the IT staffing space.

Pleasanton, California25 days ago

$28–$35 Per Hour

Serve as a point of contact between office staff, project managers, subcontractors, and vendors. Assist with contract documents, purchase orders, subcontracts, and change orders.

New!

Fremont, CA2 days ago

$30–$35 Per Hour

Provide oversight and coordination related to: Break room functionality and suppliesCleaning service alignment (dotted-line coordination). Johnson Service Group is seeking to fill an Administrative Support position for our client that is in a fast paced manufacturing environment for a contract to hire opportunity.

Palo Alto, CA30+ days ago

From managing patient schedules to supporting the administrative needs of a healthcare team, your work will directly contribute to creating a positive and efficient patient experience. Apply today to join a dedicated team where your organizational skills and customer-focused mindset will have a direct impact on the quality of patient care.

Pleasanton, California25 days ago

$30–$35 Per Hour

This role supports managers and team members by handling daily administrative tasks, coordinating communication, and maintaining organized systems. The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of an office or department.

Palo Alto, CA30+ days ago

$40.91–$53.18 Per Hour

Naviga Recruiting & Executive Search is a leading provider of Contingent Workforce Solutions, Executive Search, Leadership and Individual Contributor hiring, empowering businesses to achieve their strategic objectives through expert talent acquisition. While the work can be sedentary and involves extended periods at a computer, the firm supports a culture where digital collaboration tools like Zoom and Microsoft Teams keep the team connected regardless of physical location.

Campbell, CA30+ days ago

We're a privately held, majority Black-owned small business doing thoughtful, problem-solving engineering geology and geotechnical work throughout the greater San Francisco and Monterey Bay areas. At C2Earth, you'll inherit a legacy: the reputation of Upp Geotechnology (founded in 1983) plus the innovative spark and commitment brought by our founders, Craig Reid and Chris Hundemer.

Menlo Park, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

New!

Santa Clara, CA1 day ago

$27.33–$27.33 Per Hour
Temporary

Required Education:High School Diploma with 4–5 years of administrative support experience Preferred Education:Associate or Bachelor’s degree with 2–3 years of administrative support experience Required Skills and QualificationsPrevious high-level administrative or secretarial experience required Strong proficiency with Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint Experience with Concur or similar travel and expense management systems preferred Excellent organizational, multitasking, and time management skills Strong written and verbal communication abilities High attention to detail and accuracyWe are seeking a highly organized and professional Administrative Assistant to support multiple members of the management team in a dynamic business environment. Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify).

Fremont, CA16 days ago

$6,500–$6,500

It gives the highest priority to continuously improving the quality and safety of its food products, providing more thoughtful services to its customers while delivering healthier, safer and more nutritious food. The Administrative Assistant will perform administrative tasks and services to support effective and efficient operations of the restaurant and other logistic departments as assigned.

New!

South San Francisco, CA4 days ago

In this role, you’ll provide essential administrative and client support to both the Client Services and Administration teams while helping ensure seamless daily operations in a fast-paced, collaborative environment. Provide front office support including greeting visitors, directing calls, sorting mail, ordering supplies, and handling day-to-day administrative tasks.

Palo Alto, California30+ days ago

$24.40–$29.28 Per Hour

Qualifications: Qualified applicants will preferably possess prior general office experience with proficiency in MS Office; excellent communication and interpersonal skills for effective relations with residents, employees, and visitors. A desirable opportunity exists for an accomplished administrative assistant to provide administrative and clerical support to assigned community department.

SAN JOSE, California30+ days ago

$19.28–$28.89 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

Pleasanton, CA30+ days ago

$55,000–$65,000 Per Year

Assist with New Hire Training meeting planning and execution including onsite catering/dinner reservations, booking team building activity, supply ordering, coordinating with product marketing for demo station materials, hotel room block accommodations, onsite room set up/tear down, logistics email sent to all attendees, point of contact for new sales hires. Assemble sales welcome kits for newly-hired Sales Representatives/Clinical Specialists, shipping Calyxo swag, thyroid shields, etc. to home addresses.

San Carlos, CA30+ days ago

This position involves data entry, billing, and project coordination alongside our project admin team. 3-5 years of admin experience, with construction or accounting knowledge as a plus.

Fremont, California8 days ago

This role plays an extremely important part in communicating effectively with patients, co-workers and other team personnel, with the continued goal of fulfilling Brighton's/Suncrest’s mission in providing the highest quality of care and customer service to our patients, their families and our referring sources. Has great attention to detail, technological proficiency including extensive software/computer skills, great customer service skills, and a general understanding of administrative principles and the expectations associated.

Palo Alto, California21 days ago

$28–$30 Per Hour

Sares Regis Group of Newport Beach, California, is a privately held real estate development, investment and management firm that focuses on commercial properties and multifamily communities in the western U.S. Since its founding in 1993, SRG has developed and acquired more than $7 billion in commercial and residential assets. High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Burlingame, CA30+ days ago

This role requires independent judgment, discretion, and a proactive approach to managing schedules, coordinating communications, and supporting strategic priorities. Job Summary: We are seeking an experienced and professional Executive Assistant to provide comprehensive, high-level administrative support to senior leadership.

Redwood City, CA30+ days ago

Full-time

This position will be responsible for providing concierge-style, high-level assistance to attorneys and clients, which includes handling administrative tasks, extensive travel/visa coordination, business development and other complex tasks and projects, while collaborating with other Firm departments and team members to ensure superior client service. This firm is committed to being the employer of choice by working together to create an environment, in which each of our people can grow, take initiative, and develop a fun, fulfilling and financially rewarding career.

New!

Sunnyvale, CA6 days ago

$27.23–$27.23 Per Hour
Temporary

Rose International has an official agreement (ID #132522), effective June 30, 2008, with the U.S. Department of Homeland Security, U.S. Citizenship and Immigration Services, Employment Verification Program (E-Verify). California Pay Equity: For information and details on pay equity laws in California, please visit the State of California Department of Industrial Relations' website here.

Redwood City, CA30+ days ago

$48.38–$54.48 Per Hour

With an unmatched track record of scientific discovery, technological innovation and translational medicine, Stanford Medicine physicians are pioneering leading edge therapies today that will change the way health care is delivered tomorrow. + Knowledge, understanding and ability to use English grammar, spelling, punctuationAdvanced knowledge and proficiency in use of Microsoft Office programs (Outlook, Word, Excel, andPowerPoint) required.

Palo Alto, CA30+ days ago

Contractor

Operational accountability for time-sensitive administrative, financial, and programmatic workflows: Proven track record of managing logistics, reimbursements, travel, ideally grant-related materials (e.g., NIH Biosketches, PIFs), and other administrative processes accurately and within deadlines, with strong ownership of follow-through and ability to support programmatic initiatives, interdisciplinary meetings, and staff coordination. Independent prioritization, judgment, and execution in a high-ambiguity environment: Demonstrated ability to manage competing priorities, act on behalf of leadership in prioritizing requests and communications, coordinate high-level faculty recruitment logistics, and independently move administrative and operational tasks forward with minimal supervision in a fast-paced academic medical setting.

New!

Stanford, CA1 day ago

$35–$35 Per Hour

Process and monitor financial transactions, maintain office supplies and equipment, support facilities coordination (including maintenance and safety), and utilize systems such as CMMS to manage assets and maintenance plans. Maintain website content and provide additional administrative support, including HR-related tasks (e.g., timecards, I9s), and guidance or coordination of student or contingent workers.

Sunnyvale, CA9 days ago

Full-time
Employee

Google Cloud Artificial Intelligence (AI) is at the forefront of the technological revolution, accelerating customer transformation with solutions built around three pillars: Application Programming Interface (APIs), Agents, and Applications. You will be leveraging new productivity tools and processes to resolve administrative and operational issues before they arise, enabling the Cloud AI team to stay focused on delivering the mission.

South San Francisco, CA30+ days ago

Our client, a leading biotech company renowned for its groundbreaking medicines and robust development pipeline, is seeking a highly skilled Senior Administrative Business Partner to support their executive team and drive operational excellence. This is your opportunity to contribute to a mission-driven organization at the forefront of healthcare innovation, providing strategic administrative support that ensures seamless leadership and impactful projects.

Foster City, CA30+ days ago

$55–$59 Per Hour
Part-time

Job Title: Administrative Business Partner Duration: 6+ months Pay Range: $55-59/hr w2 Job description: Company is looking for a talented and driven administrative business partner to join our team. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role.

Palo Alto, California11 days ago

$84,600–$105,000 Per Year

South San Francisco, CA30+ days ago

Contractor

ABP) provides diverse expertise and highly skilled administrative support to Senior/Executive Management and staff in Early Clinical Development by anticipating, determining, and fulfilling business partners’ needs in a proactive, well-organized and customer-oriented manner. In depth knowledge of Microsoft Office (Power Point, Excel and Word), cSuite Tools (including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM) and able to provide instruction or training to others as needed.

Burlingame, CA30+ days ago

By taking ownership of operational, administrative, and project-related tasks, the Administrative Partner plays a key role in creating greater clarity, reducing overwhelm, and ultimately contributing to a more sustainable and fulfilling work experience for the Executive Director. Our interdisciplinary team of Care Managers, Specialists, and Care Professionals works collaboratively to ensure that our clients receive the highest level of support across all aspects of aging.

Stanford, CA30+ days ago

Contractor

Top 3 requirements to hire Excellent communication skills (both written and verbal), follow through, proficient in Microsoft systems such as outlook, powerpoint, excel. Shift timing/schedule: 7am -3:30pm (will need some flexibility, as sometimes may be needed earlier for meetings or later for meetings).

San Mateo, CA30+ days ago

$63.42–$71.93 Per Hour

Every day, tens of millions of people come to Roblox to explore, create, play, learn, and connect with friends in 3D immersive digital experiences– all created by our global community of developers and creators. A career at Roblox means you’ll be working to shape the future of human interaction, solving unique technical challenges at scale, and helping to create safer, more civil shared experiences for everyone.

Santa Clara, CA18 days ago

$18.50–$30 Per Hour

Administrative assistants would be responsible for ensuring organization is organized, paperwork is filed, supplies are maintained and replenished, mail is picked up sorted, data entry is completed properly, assisting with scheduling visits and appointments, and ensuring that there is someone to greet visitors at the door. Occasional job tasks may require the individual to leave the office to deliver or pick up supplies, including but not limited to lab samples, medical devices and systems, and physician orders.

Sunnyvale, CA18 days ago

Full-time
Employee

You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

Menlo Park, CA30+ days ago

Experience partnering with other admins in coordinating complex meeting scheduling and planning team building events and organization summits, with a collaborative mindset. Additionally, the ideal candidate will have exceptional communication skills, and will be resourceful in building relationships across the larger Meta ecosystem.

Mountain View, CA30+ days ago

Full-time
Employee

Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

San Jose, CA30 days ago

Full-time
Employee

Sunnyvale, CA30 days ago

Full-time
Employee

Preferred qualifications: 6 years of administrative experience supporting executive-level management in a corporate environment, and managing projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

San Bruno, CA28 days ago

Full-time
Employee

In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions. You anticipate the needs of your managers and team members and help them stay focused on their projects by resolving operational and administrative issues before they arise.

New!

Mountain View, CA2 days ago

Full-time
Employee

Preferred qualifications: 3 years of administrative experience supporting executive-level management in a corporate environment, and managing small-scale projects and events from pre-planning to execution. In addition to being organized and analytical, you possess the strong business judgment and communication skills needed to interact with a variety of people and job functions.

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Administrative Support Jobs in Los Gatos, CA

Jobs

Administrative Services AdministratorTalent Software Services

Law Firm Operations ManagerEdgar Law Group, LLP

Administrative Assistant - Recruitment and HR SupportFoxconn Industrial Internet - FII

Entry-Level Medical Administrative Assistant (Healthcare Support)Veterans Health Administration

Navy Administrative Support Part-Time SELRES ReservistDefense Innovation Unit

Administrative SupportIntegrated Resources, Inc

Administrative SupportCompass Consulting

Planning Administrative Support - (104561)Sanmina

Legal Administrative Assistanttruckcrashlaw

Administrative AssistantBrookfield Properties

Project Administrative AssistantMGE Underground, Inc.

Administrative Assistant: 26-01148Akraya Inc.

Construction Administrative Assistant0000Ultimate Staffing Services

Administrative Assistant and Site CoordinatorJohnson Service Group

Administrative AssistantCovelo Direct (a Division of ZOE Holding)

Administrative AssistantUltimate Staffing Services

Contract to Perm Legal Administrative AssistantNaviga Recruiting & Executive Search

Administrative AssistantC2Earth, Inc.

Administrative Assistant APAvata Partners (a Division of ZOE Holding)

Administrative Assistant Jobs in USA, CA, Santa Clara | Rose International JobRose International

Administrative AssistantHaidilao Hot Pot

Administrative AssistantThe Staff Pad

Administrative Assistant IVi Living

Seasonal, Operations Administrative AssistantH&R Block

Administrative Assistant - Pleasanton, CACalyxo

Administrative AssistantEssel

Every Other Weekend Administrative AssistantSuncrest Hospice

Administrative AssistantSares Regis Operating Company, L.P.

Non-Clinical - Administrative/Executive AssistantDiverse Linx

Legal Administrative & Project Assistant (Global Law Firm)kay search group

Administrative Assistant Jobs in USA, CA, Sunnyvale | Rose International JobRose International

Administrative Coordinator - Ambulatory CareStanford Health Care

Administrative Associate lllApidel Technologies

Administrative AssociateAvispa Technology

Administrative Business Partner III, Cloud AIGoogle

Senior Administrative Business PartnerCompass Consulting

Administrative Business PartnerLanceSoft Inc

Leadership Administrative PartnerRivian

Senior Administrative Business PartnerIntegrated Resources, Inc

Administrative PartnerSage Eldercare Solutions

Water Administrative AssociateApidel Technologies

Administrative Business Partner, Infra and SecurityRoblox

Administrative Assistant/Scheduler - Home HealthIntouch Home Care Inc

Administrative Business Partner, Cloud Supply Chain and OperationsGoogle

Executive Administrative PartnerMeta

Administrative Business Partner IIIGoogle

Administrative Business Partner, Platforms and Devices, XRGoogle

Administrative Business Partner, Investor RelationsGoogle

Administrative Business Partner, YouTubeGoogle

Administrative Business Partner, Platform and DevicesGoogle

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