UNKNOWN

FEED

Event Planning & Coordination Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences . Event Operations, Inventory & Storage Management Take ownership of the Campus Visits event storage room, ensuring it remains organized, functional, and event-ready .

HOUR

Job Description Job Title: Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC Job Classification: Graduate Student Employee Biweekly Department: Undergraduate Admissions Hiring Manager: Blake Sunny Contact: Blake_Sunny@baylor.edu Work Schedule: 20 Hours per week between 8am and 5pm - 5 weekend events per semester. Desired Length of Employment: Fall/Spring Pay Rate: $13.00/hr Job Description: <ul><li>Must be an enrolled graduate student - not undergraduate </li><li>Must commit to one year of employment with Undergraduate Admissions </li><li>Must work 20 hours per week and attend 5 weekend events per semester </li><li>Must be able to lift up to 25 pounds and drive a vehicle </li><li>Must possess strong communication, organization, and problem-solving skills </li><li>Must be able to work both independently and as part of a team </li></ul>Job Responsibilities: Student Leadership & Advising <ul><li>Co-supervise over 160 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs) </li><li>Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events </li><li>Send regular communication to student staff regarding schedules, expectations, and event logistics </li></ul>Event Planning & Coordination <ul><li>Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences </li><li>Pack and organize event materials, signage, and supplies; ensure accurate inventory before and after events </li><li>Create detailed event schedules and checklists for student </li><li>Support logistics with campus partners, vendors, and academic departments to ensure seamless execution </li><li>Schedule and assist with pre-event preparation meetings with BEARs and staff </li><li>Send timely reminder emails, day-of instructions, and follow-up communication to ensure student staff are well-prepared </li><li>Assist with on-site event execution, including setup, check-in, problem-solving, and guest experience oversight </li></ul>Event Operations, Inventory & Storage Management <ul><li>Take ownership of the Campus Visits event storage room, ensuring it remains organized, functional, and event-ready </li><li>Conduct regular inventory audits of event materials, supplies, and equipment, maintaining accurate and up-to-date records </li><li>Partner with the Assistant Director to develop and manage a check-out system for event materials to improve accountability and tracking </li><li>Monitor supply levels and communicate needs for restocking, repairs, or replacements in a timely manner </li><li>Oversee the proper use, organization, and return of all event materials following events </li><li>Manage event linens, including ensuring proper collection, storage, and coordination for cleaning and reuse </li></ul>Administrative & Operational Support <ul><li>Maintain clear records of student availability, performance, and responsibilities at events </li><li>Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center </li><li>Support marketing and communications initiatives related to visits and events </li><li>Provide input and support for continuous improvement of events, training, and guest services </li></ul> Employer: Baylor University Work Location: Mark and Paula Hurd Welcome Center Work Address: 901 S University Parks Dr, Waco, TX 76706

Baylor University

Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC

Administrative Skills

Auditing

Communication Skills

Continuous Improvement

Educational Administration

Equipment Maintenance/Repair

Event Management

Hospitality and Tourism

Inventory Management

Leadership

Lift/Move 25 Pounds

Logistics

Marketing Communications

Material Audit

Operational Support

Operations

Organizational Skills

Problem Solving Skills

Record Keeping

Time Management

Vehicle Driving

IRecruitee

Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences . • Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center .

Job Description Job Title: Graduate Student Employee Biweekly - Job Classification: Graduate Student Employee Biweekly Department: Undergraduate Admissions Hiring Manager: Camryn Jordan Contact: Camryn Jordan Work Schedule: Must work20 hours per week and attend 5 weekend events per semester Desired Length of Employment: Must commit to one year of employment with Undergraduate Admissions (Fall/Spring) Pay Rate: 13 Job Description: Requirements: • Must be an enrolled graduate student - not undergraduate • Must commit to one year of employment with Undergraduate Admissions • Must work 20 hours per week and attend 5 weekend events per semester • Must be able to lift up to 25 pounds and drive a vehicle Responsibilities: Student Leadership & Advising • Co-supervise over 130 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs) • Assist with the interview process for recruitment of BEARs • Assist with the training and onboarding of all new BEARs • Assess student performance and provide ongoing mentorship, coaching, and professional development • Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events • Send regular communication to student staff regarding schedules, expectations, and event logistics Event Planning & Coordination • Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences • Pack and organize event materials, signage, and supplies; ensure accurate inventory before and after events • Create detailed event schedules and checklists for student and professional staff • Coordinate logistics with campus partners, vendors, and academic departments to ensure seamless execution • Schedule and lead or assist with pre-event preparation meetings with BEARs and staff • Send timely reminder emails, day-of instructions, and follow-up communication to ensure staff are well-prepared • Assist with on-site event execution, including setup, check-in, problem-solving, and guest experience oversight Administrative & Operational Support • Maintain clear records of student availability, performance, and responsibilities at events • Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center • Support marketing and communications initiatives related to visits and events • Provide input and support for continuous improvement of events, training, and guest services Employer: Baylor University Work Location: Mark and Paula Hurd Welcome Center Work Address: 901 S University Parks Dr, Waco, TX 76706

Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events

Coaching

Mentoring

Onboarding

Performance Analysis

OTHER

Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. TheUS Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care.

Overview:
<img alt="USON Logo" src="https://theusoncologynetwork.icims.com/icims2/servlet/icims2?module=AppInert&action=download&id=104&hashed=-1157307951" style="margin-left:auto;margin-right:auto"/>The US Oncology Network is looking for a Scheduler to join our team at Texas Oncology.  This full-time position will support our Waco location. This is a full-time Monday-Friday 8:30am-5pm position with no weekends, call, or major holidays.  This position can be a 1, 2 or Sr level based on experience. TheUS Oncology Network is one of the nation’s largest networks of community-based oncology physicians dedicated to advancing cancer care in America. TheUS Oncology Network is supported by McKesson Corporation focused on empowering a vibrant and sustainable community patient care delivery system to advance the science, technology, and quality of care. Texas Oncology is the largest community oncology provider in the country and has approximately 600+ providers in 220+ sites across Texas and southeastern Oklahoma.  Our founders pioneered community-based cancer care because they believed in making the best available cancer care accessible to all communities, allowing people to fight cancer at home with the critical support of family and friends nearby. Our mission is still the same today—at Texas Oncology, we use leading-edge technology and research to deliver high-quality, high-touch, evidence-based cancer care to help our patients achieve “More breakthroughs. More victories.” ® in their fight against cancer.  Today, Texas Oncology treats half of all Texans diagnosed with cancer on an annual basis.  Why work for us? Come join our team that is responsible for helping lead Texas Oncology in treating more patient diagnosed with cancer than any other provider in Texas.  We offer our employees a competitive benefits package that includes Medical, Dental, Vision, Life Insurance, Short-term and Long-term disability coverage, a generous PTO program, a 401k plan that comes with a company match, a Wellness program that rewards you practicing a healthy lifestyle, and lots of other great perks such as Tuition Reimbursement, an Employee Assistance program and discounts on some of your favorite retailers.   What does the Scheduler Do?Under direct supervision, responsible for scheduling patient appointments and tests in an efficient and timely manner. Answers all incoming calls and directs calls to appropriate personnel. Serves as a liaison between patient and medical staff. May include outside scheduling and/or surgical scheduling responsibilities. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

Responsibilities:
The essential duties and responsibilities (including but not limited to):<ul><li>Answers all incoming calls; assesses callers’ needs and directs to appropriate personnel and pages clinic personnel as appropriate.  Obtains and communicates messages in an accurate and timely manner.</li><li>Schedules new patients, patient referrals and returning patients in computer system in accordance with physician and/or office guidelines. For new and or referred patients, sets up in system with appropriate documentation and coding. Cancels/reschedules appointments according to physician schedule changes; notifies appropriate clinic personnel.</li><li>Obtains and enters all insurance authorization, and correspondence relating to referrals in patients charts and/or electronic medical records (EMR).</li><li>Collects co-pays, deductible and other out of pocket amounts at time of visit.</li><li>Maintains primary office scheduling template containing physician meetings, satellite schedule, rounding and call coverage.</li><li>Arranges for patients to have financial counseling as needed.</li><li>Demonstrates an understanding of patient confidentiality to protect the patient and clinic/practice.</li><li>Follows policies and procedures to contribute to the efficiency of the front office.  Covers for other front office functions as requested.</li><li>Prepares correspondence, memos, forms and other typing as requested by supervisor.</li><li>May schedule outpatient appointments/testing/surgeries and hospital admissions upon request.  Obtains necessary pre-certification as required.</li><li>May communicate to patient about surgeries or tests being scheduled and potential prep work needed, inquiring about test specifics from necessary parties and gathering patient information as needed</li><li>May be responsible for follow up on all pre-operative tests to ensure cleared for surgical procedure and communicates with physician and patients if further testing is required before surgery is performed.</li><li>May be responsible for scheduling post-operative follow up appointments with Physicians.</li><li>Where applicable, basic understanding of medical terminology for tests and surgical procedures, including coding and ability to look up codes specific to diagnosis, surgery and scheduling procedure.</li></ul>

Qualifications:
The ideal candidate for the Scheduler role will have the following background and experience:   Level 1 <ul style="margin-top:0in"><li>High school diploma or equivalent required.    </li><li>Position is entry level and requires 0-3 years’ experience preferably in a medical office setting.  </li><li>Knowledge of medical terminology, scheduling, and/or authorization experience preferred.  </li><li>Must have excellent communication skills, written and verbal.  </li><li>Proficiency in Microsoft Office (Outlook, Word, Excel) required  </li></ul>Level 2 (in addition to level 1 requirements) <ul style="margin-top:0in"><li>Minimum three years office experience, preferably in a medical office setting. </li></ul>Level Sr (in addition to level 1 and 2 requirements) <ul style="margin-top:0in"><li>Minimum five years office experience, preferably in a medical office setting. </li><li>Knowledge of medical terminology and coding required. </li></ul>Physical Demands:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work may require sitting for long periods of time; also stooping, bending and stretching for files and supplies.   Occasionally lifting files or paper weighing up to 30 pounds.  Requires manual dexterity sufficient to operate a keyboard, calculator, telephone, copier and other office equipment.  Vision must be correctable to 20/20 and hearing must be in the normal range for telephone contacts.  It is necessary to view and type on computer screens for prolonged periods of time.   Work Environment:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  Work is performed in an office environment.  Involves contact with patients and public.

Admissions Jobs in Waco, TX

Resume Resources

Get noticed by top employers!

Admissions Jobs in Waco, TX

Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC Baylor University

Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events Baylor University

Scheduler Texas Oncology

Resume Resources