IP Trademark Legal Administrative Assistant Akerman LLPIP Trademark Legal Administrative AssistantNew York, New YorkThis role is critical to the efficient management of trademark matters and client communications, supporting attorneys and paralegals with administrative coordination, billing support, matter intake, renewals, and document management throughout the trademark lifecycle. Akerman is seeking an experienced IP Trademark Legal Administrative Assistant to provide administrative and operational support to multiple attorneys in the Trademark Practice Group of the firm’s New York office.
Administrative Assistant, ESL (PT) PASSAIC COUNTY COMMUNITY COLLEGE (INC)Administrative Assistant, ESL (PT)Paterson, NJ$15.92–$17 / hourProvide information regarding College programs, activities, and policies Coordinate student orientations Assist with BestPlus Testing Perform data entry and operate computer software programs in use at the college; produce correspondence, documents, and classroom materials. We are seeking an Administrative Assistant that will provide a wide variety of secretarial, clerical, and computer functions in support of the Beginner ESL Program's administrative and academic activities, and daily operations.
Senior Administrative Assistant - Sales, Trading & Research Truist Financial CorporationSenior Administrative Assistant - Sales, Trading & ResearchNew York, NY$75,000–$100,000 / yearGeneral Description of Available Benefits for Eligible Employees of Truist Financial Corporation: All regular teammates (not temporary or contingent workers) working 20 hours or more per week are eligible for benefits, though eligibility for specific benefits may be determined by the division of Truist offering the position. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills.
EWR Part-Time Fleet & Administrative Assistant (Tue & Thur 9AM - 5Pm) - Moonachie OdekoEWR Part-Time Fleet & Administrative Assistant (Tue & Thur 9AM - 5Pm) - MoonachieMoonachie, NJWhat your shift will look like: Toll & Violation Management: Track, review, and process incoming toll statements and traffic violations promptly to avoid penalties and keep our fleet compliant. This person will be responsible for supporting our Fleet Lead with toll violations, vehicle registrations, compliance documentation, and general site administrative tasks at our EWR facility.
Laboratory Administrative Assistant #Full Time 61st Street Service CorpLaboratory Administrative Assistant #Full TimeNew York, NY$21.63–$33.47 / hourThe incumbent, though not patient-facing, is part of a team that delivers an exceptional patient experience through ensuring open lines of communication between referring physicians and our Dermatopathologists. Demonstrated organizational and problem solving skills, and the ability to set priorities among multiple competing objectives, tasks and initiatives is required.
Laboratory Administrative Assistant #Per Diem 61st Street Service CorpLaboratory Administrative Assistant #Per DiemNew York, NY$23.14–$35.81 / hourThe incumbent, though not patient-facing, is part of a team that delivers an exceptional patient experience through ensuring open lines of communication between referring physicians and our Dermatopathologists. Demonstrated organizational and problem solving skills, and the ability to set priorities among multiple competing objectives, tasks and initiatives is required.
Administrative Assistant – Value-Based Care Department - Bilingual (English/ Spanish) Nirvana Healthcare Management ServicesAdministrative Assistant – Value-Based Care Department - Bilingual (English/ Spanish)West Orange, NJFull timeThis role is ideal for someone with a strong medical office background who is comfortable handling administrative workflows, patient coordination, and data tracking in a fast-paced healthcare environment. We are seeking a reliable and detail-oriented Administrative Assistant to support our Value-Based Care Department.
Office Coordinator / Executive Assistant Partners Capital Investment Group LLPOffice Coordinator / Executive AssistantNew York, NY$110,000–$120,000 / yearPart timeWith over $77B in assets under management, the firm constructs customized investment portfolios for its clients tapping into its deep network of partnerships with what we consider exceptional asset managers across all major asset classes. This individual will report to the NY Office Manager and will provide administrative support to senior team members, manage the reception desk, and share operational support responsibilities in Partners Capital’s ~40 person New York office.
Park Ranger Unit Administrative Assistant Middlesex CountyPark Ranger Unit Administrative AssistantPiscataway, NJ$45,000–$50,000 / yearObjective Provides administrative and office support to Park Ranger Unit Supervisor and Ranger Unit for daily operations, payroll, special projects, assignments, and emergencies. Maintains inventory and ordering - office supplies, first aid supplies for Ranger Vehicles, Unit issued equipment (PR-24, pepper spray, summons book, badges, etc.).
EWR Part-Time Fleet & Administrative Assistant Tue & Thur 9AM - 5PM - Moonachie Odeko Inc.EWR Part-Time Fleet & Administrative Assistant Tue & Thur 9AM - 5PM - MoonachieMoonachie, NJWhat your shift will look like: Toll & Violation Management: Track, review, and process incoming toll statements and traffic violations promptly to avoid penalties and keep our fleet compliant. This person will be responsible for supporting our Fleet Lead with toll violations, vehicle registrations, compliance documentation, and general site administrative tasks at our EWR facility.
Administrative Assistant - Per Diem St. Catherine of Siena Medical CenterAdministrative Assistant - Per DiemRoslyn, NY$22–$30 / hourResponsible for providing support to the Care Management and Denials Management Departments functions and staff, include the clerical support for Care Managers and Social Workers in facilitating patient's transitions to the next level of care. Assists with concrete transition planning, including ordering supplies, transportation arrangements, DME, faxing/emailing related correspondence to facilities and agencies.
Administrative Assistant - Per Diem Catholic HealthAdministrative Assistant - Per DiemRoslyn, New York$22–$30 / hourJob Details: Responsible for providing support to the Care Management and Denials Management Departments functions and staff, include the clerical support for Care Managers and Social Workers in facilitating patient's transitions to the next level of care. Assists with concrete transition planning, including ordering supplies, transportation arrangements, DME, faxing/emailing related correspondence to facilities and agencies.
Bilingual Administrative Assistant (English/Spanish) CbBilingual Administrative Assistant (English/Spanish)Bayonne, New JerseyThis role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly. We’re looking for a reliable Administrative Assistant to join our growing team!
Bilingual Administrative Assistant (English/Spanish) EMPRIME SOLUTIONS LLCBilingual Administrative Assistant (English/Spanish)Bayonne, NJFull timeThis role is crucial in supporting our operations, HR, and client communications while keeping our systems running smoothly. We’re looking for a reliable Administrative Assistant to join our growing team!
Membership Temporary Administrative Assistant, Communications Society APN Consulting IncMembership Temporary Administrative Assistant, Communications SocietyPiscataway, NJSkills & Other Requirements: Knowledge of Microsoft programs, especially Word, Excel, and PowerPoint; Google programs including Gmail and Google Drive, Smartsheet, and virtual meeting platforms including Zoom and WebEx. The role reports to the Director of Marketing & Membership, but works closely with the Sr Manager Membership and Programs, and the Membership and Volunteer Operations Specialist.
Administrative Assistant Workoo TechnologiesAdministrative AssistantNewark, New JerseyRemoteMust be detail oriented, thorough, organized and possess exceptional written/oral communication skills. Previous experience booking travel through specialized software.
NewAdministrative Assistant Weill Cornell Medical CollegeAdministrative AssistantNew York, NY$29.18–$33.46 / hourDemonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills". Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study."
Temporary- Marketing Administrative Assistant APN Consulting IncTemporary- Marketing Administrative AssistantPiscataway, NJSkills & Other Requirements: Knowledge of Microsoft programs, especially Word, Excel, and PowerPoint; Google programs, including Gmail and Google Drive and virtual meeting platforms including Zoom and WebEx. Knowledge of CRM systems like Hubspot or Salesforce, social media platforms like Sprout Social, email platforms like Marketo, Knak, etc.
Full-Time Administrative Assistant Kohl's CorpFull-Time Administrative AssistantWatchung, NJ$17.75–$27.85 / hourSupport and effectively resolve store associate and administrative needs through timely execution of store payroll, scheduling, cash office, and supply orders in partnership with the store leadership team. Complete assigned cross-training as needed and regularly work in various departments/areas of the store as scheduled (e.g., salesfloor, point of sale, operations, etc.).
Assistant Account Executive M+C Saatchi GroupAssistant Account ExecutiveNew York, New YorkWe’re Looking For Curious, proactive, and detail-oriented mindset Strong interest in geopolitics and global affairs Ability to manage multiple tasks and work independently Confidence to contribute ideas and learn quickly Bonus Points Experience working on social impact or government-related projects Fluency (spoken, written, or reading) in Arabic or Farsi. We offer award-winning commercial communications capabilities, which are utilized by global organizations to address the world’s most complex problems across defence, development, diplomacy, homeland and national security, law and order, health, education, and the environment.
Administrative Assistant Atria Signature - West 86Administrative AssistantManhattan, New York$23–$27.60 / hourFull timeAssists the Community Business Director with human resource functions such as new hire orientation, enrollment and plan changes; maintaining of personnel files (with controlled access to files under the direction and supervision of the Community Business Director or Executive Director) and tracking of FMLA, Worker’s Compensation, and other programs as assigned. Assists the Community Business Director with payroll functions by running daily punch reports, correcting missed punch corrections and supporting pay period end functions and filing; train staff to proper time clock procedures.
ASSISTANT SUPERVISOR DAY SERVICES (Garden City, NY) Life's WORCASSISTANT SUPERVISOR DAY SERVICES (Garden City, NY)Garden City, New YorkAbout Life’s WORC: For over 50 years, Life’s WORC has provided high quality services and support to people with intellectual disabilities and autism in Queens, Manhattan, Nassau and Suffolk counties. Monitor Fleetmatics GPS reports, ensure follow-up with all Motorist Observation Reports and provide data for safe driver incentive.
Administrative Assistant Nomura Holdings IncAdministrative AssistantNew York, NY$95,000–$120,000 / yearBy connecting markets East & West, Nomura services the needs of individuals, institutions, corporates and governments through its three business divisions: Wealth Management, Investment Management, and Wholesale (Global Markets and Investment Banking). Nomuras Global Markets department provides liquidity, market insights, and execution services to clients worldwide across various asset classes, including equities, fixed income, currencies, and commodities.
NewAdministrative Assistant New York EdgeAdministrative AssistantBrooklyn, NY$45,000–$50,000 / yearWork closely with Program Manager to support summer camp team at program events in an administrative capacity including presence at major events (arts, sports, citywide trips and staff training). Each year, programs in academics--including STEM, the arts, sports & wellness, and college access help 40,000 students develop leadership skills and succeed in school.
Knowledge & Innovation Assistant Simpson Thacher & BartlettKnowledge & Innovation AssistantNew York, New YorkThe actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. Provide administrative support to the broader department, including group travel coordination, guidance on travel bookings and expense processes and coordination of workspace hoteling.
Assistant General Counsel III - Appeals, Torts Metropolitan Transportation AuthorityAssistant General Counsel III - Appeals, TortsBrooklyn, NY$174,000–$179,000 / yearSupport the Deputy Executive Assistant General Counsel- Appeals, in managing the tort appeals unit which handles cases and issues that significantly impact the MTA agencies' financial exposure, public relations, policies and procedures and establishes legal precedent affecting not only the specific case defended but future cases brought against MTA agencies. Directly handle, and oversee in-house attorneys and outside counsel that handle, complex, high exposure appeals, and other litigation matters brought against MTA agencies in state and federal trial and appellate courts, including cases brought under New York's Labor Law sections 240 and 241(6), insurance coverage and indemnification matters.
Billing Clerk / Administrative Assistant Mental Health AssociationBilling Clerk / Administrative AssistantWest Orange, NJMHA is seekinga Full time Administrative Assistant/ Billing Clerk to join our Community Support Services program, operating out of Essex County! Responsible for managing the Environment of Care to ensure a safe, tidy and hazard free workspace for staff and consumers.
Office administrative assistants mobility services incOffice administrative assistantseast elmhurst, NYWe are looking to hire office administrative assistants who can perform various tasks in the office, on the computer, and answer phone calls in a professional manner. Answering phone calls from ambulette drivers and clients.
NewAdministrative Assistant III - Neurology - Health and Wellness Center Hackensack University Medical CenterAdministrative Assistant III - Neurology - Health and Wellness CenterParamus, NJAt Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed. This position reports to an administrator and provides assistance utilizing secretarial support skills to maintain departmental operation.
Administrative Assistant - IFSS Catholic Charities of the Archdiocese of NewarkAdministrative Assistant - IFSSJersey City, NJThe Intensive Family Support Services program increases families’ coping skills and understanding of mental illness in order to decrease the stress associated with caring for a mentally ill relative. Please be advised that current employees applying to open positions within the Agency are required to fill out an Agency Internal Job Application Form which is available for download to all employees on HR's public folders in Outlook.
Operations Administrative Assistant | Diagnostic & Treatment Center Rockefeller UniversityOperations Administrative Assistant | Diagnostic & Treatment CenterNew York, New YorkFull timeOverview: Reporting to the Director of Operations, the Operations Administrative Assistant supports the Director of Operations with budgets, financial management, generating reports, and communications for the Diagnostic and Treatment Center (D&TC). The salary of the finalist selected for this role will be set based on various factors, including but not limited to organizational budgets, qualifications, experience, education, licenses, specialty, and training.
Administrative Assistant - Accounting Firm DAWSON & VIRK ADVISORS LLCAdministrative Assistant - Accounting FirmHicksville, NYFull timeAccounting Support: Data entry for accounts payable and receivable, preparing invoices, assisting with bank reconciliations, and maintaining general ledger records. Office Administration: Answering phones, managing emails, scheduling appointments, scanning/filing documents, and maintaining office supplies.
NewAdministrative Assistant/Project Supervisor REMODELING CONSULTANTS INCAdministrative Assistant/Project SupervisorMamaroneck, NYFull timeThis dynamic dual role offers the perfect opportunity for a detail-oriented professional to make a real impact — keeping our office running smoothly while helping oversee exciting remodeling projects from start to finish. Remodeling Consultants Inc has been a trusted name for 63 years in residential remodeling in the Westchester, NY and Fairfield, CT area, delivering high-quality craftsmanship and exceptional client experiences.
Administrative Assistant The Related Companies LPAdministrative AssistantNY$24–$25 / hourDemonstrates accountability and reliability by taking full ownership of projects and outcomes, prioritizing precision and attention to detail, and approaching challenges with grit, resilience, and proactive problem-solving, while continuously engaging in learning and development to enhance performance; fosters collaboration and a resident-centered environment, ensuring empathy, respect, and cross-functional success in all interactions. Organize and maintain applicant and resident files in both paper and electronic formats, ensuring documents are properly labeled, dated, and filed, Track deadlines for certifications, renewals, and required notices, maintaining logs and notifying the team of upcoming items.
Administrative Assistant Howard Hanna Real Estate ServicesAdministrative AssistantGarden City, NY$22–$25 / hourSUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
Administrative Assistant, Institutional Capital Blue Owl Capital IncAdministrative Assistant, Institutional CapitalNew York City, NY$90,000–$110,000 / yearAnchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation. This individual will play a critical role in ensuring the efficient operation of the team by providing administrative support, coordinating complex schedules, managing travel and expenses, and serving as a key point of contact for internal and external stakeholders.
Fire Protection Administrative Assistant Impact Fire Services, LLCFire Protection Administrative AssistantNew York, NYAt Impact Fire Services you can learn a trade with multiple career paths in fire and life safety while benefiting from an employee focused company culture that allows you to gain mentorship and training provided by leading experts at one of the fastest growing companies in the industry. Whether you have transferable skills, prior industry experience, or are looking to start your journey, our apprenticeship programs will give you the support and knowledge you need to go further in your career.
Administrative Assistant Pyramid Consulting, IncAdministrative AssistantNew York, NY$22–$25 / hourHandle complex travel itineraries including airline reservations, hotel accommodations, car rental reservations, car service arrangements and driving directions as needed. By applying to our jobs you agree to receive calls, AI-generated calls, text messages, or emails from Pyramid Consulting, Inc. and its affiliates, and contracted partners.
NewRemote Medical Secretary & Administrative Assistant TuringRemote Medical Secretary & Administrative AssistantNew York, New YorkRemote$100–$150Turing supports customers in two ways: first, by accelerating frontier research with high-quality data, advanced training pipelines, and top AI researchers specializing in coding, reasoning, STEM, multilinguality, multimodality, and agents; and second, by helping enterprises transform AI from proof of concept into proprietary intelligence that performs reliably, delivers measurable impact, and drives lasting business results. Role Overview: In this role, you will contribute to projects designed to fine-tune and enhance large language models using your expertise in healthcare coordination and administrative processes.
NewAdministrative Assistant Hopes Promise Respite LLCAdministrative AssistantMontclair, NJPart timeFocused on skill-building, socialization and independence for people of all ages living with disabilities, our passionate, close-knit team is dedicated to delivering creative solutions and building strong connections with the youth, adults, families and communities we serve. Our Montclair office is a new, growing hub — and we’re looking for someone who loves being the steady, welcoming presence that keeps everything running smoothly and thrives in a role with variety.
Trusts & Estates Administrative Assistant Nance StaffingTrusts & Estates Administrative AssistantHackensack, New JerseyTrust & Estate Administrative Assistant to join our T&E Department in our New Jersey or New York offices. Candidates should possess excellent communication skills, be highly organized and be a team player.
Legal Administrative Assistant Wilson ElserLegal Administrative AssistantLong Island, New YorkA variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Wilson Elser welcomes submissions of candidates for our open positions exclusively from recruitment agencies with an active, signed fee agreement who have been granted access to a position through our dedicated Recruitment Agency Portal.
Administrative Assistant Howard HannaAdministrative AssistantGarden City, NY$22–$25 / hourSUMMARY: Under supervision of the Sales Office Manager, the Administrative Assistant provides administrative, secretarial and advertising support to the branch office and sales agents. Requests service when machines need to be repaired; orders office supplies as needed; maintains office in a neat, orderly and attractive manner.
Senior Executive Assistant To CEO Recursion PharmaceuticalsSenior Executive Assistant To CEONew York, NY$130,460–$164,780 / yearPowered by proprietary multimodal data, purpose-built AI models, and bilingual teams fluent in both science and AI, the Recursion OS is designed to translate complex science into medicines that matter - faster, better, and at scale - for patients who are waiting. This is a highly impactful position for an experienced professional who thrives on complexity, precision, and making order out of chaos - ideally someone who values both strategic alignment and the joy of working alongside a team (and a really cute dog!).
Medical Assistant - Brooklyn Human HireMedical Assistant - BrooklynBrooklyn, NYHumanHire is a national executive search and staffing firm with a leadership team that has over 50 years of experience as trusted industry professionals specializing in direct hire, temp to hire, temporary and payrolling services. Responsibilities include patient intake, clinical and laboratory support, diagnostic testing, EMR documentation, and assisting providers in a fast-paced outpatient setting.
Medical Assistant - Brooklyn (Float West) Human HireMedical Assistant - Brooklyn (Float West)Brooklyn, NYHumanHire is a national executive search and staffing firm with a leadership team that has over 50 years of experience as trusted industry professionals specializing in direct hire, temp to hire, temporary and payrolling services. Responsibilities include patient intake, clinical and laboratory support, diagnostic testing, EMR documentation, and assisting providers in a fast-paced outpatient setting.
NewPersonal Assistant EliseAIPersonal AssistantNew York, New York$80,000–$130,000 / yearHealthcare : We make it easy to schedule appointments, complete intake forms, and we help patients communicate with providers, so everyone can focus on health instead of paperwork. Housing : We simplify how renters tour apartments, sign leases, submit maintenance requests, and stay connected with their property team—bringing everything they need for their home into one place.
Administrative Manager, U.S. Capital Markets Canadian Imperial Bank of CommerceAdministrative Manager, U.S. Capital MarketsNew York, NY$130,000–$145,000 / yearWhat You'll Be Doing: The Executive Assistant Manager will provide people leadership to our US Corporate and Investment Banking administrative staff and be a singular point of contact for senior members of the US Corporate and Investment Banking Team in New York. Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget.
Medical Assistant - Pediatric Ophthalmology Plainview, NY UnitedHealth Group IncMedical Assistant - Pediatric Ophthalmology Plainview, NYPlainview, NY$16–$29 / hourThe fraudulent LinkedIn messages and emails, which do not originate from any Executives LinkedIn account or of UnitedHealth Group's email domains, or those of any of its operating divisions, supposedly conducts an interview via a Zoom meeting, offers a work from home job at Optum, emails an application, sends a fake check by next day delivery through USPS and asks recipients to pay a vendor a large dollar amount. We have received recent reports of fraudulent LinkedIn messages and emails alleging or claiming to be sent from UnitedHealth Group, UnitedHealthcare, or Optum Executives.
Certified Medical Assistant, Pediatrics - Springfield, NJ UnitedHealth Group IncCertified Medical Assistant, Pediatrics - Springfield, NJNJ$16.15–$28.80 / hourThe fraudulent LinkedIn messages and emails, which do not originate from any Executives LinkedIn account or of UnitedHealth Group's email domains, or those of any of its operating divisions, supposedly conducts an interview via a Zoom meeting, offers a work from home job at Optum, emails an application, sends a fake check by next day delivery through USPS and asks recipients to pay a vendor a large dollar amount. We have received recent reports of fraudulent LinkedIn messages and emails alleging or claiming to be sent from UnitedHealth Group, UnitedHealthcare, or Optum Executives.