Epitec, IncNewAdministrative Assistant/Executive Assistant IV Epitec, IncAdministrative Assistant/Executive Assistant IVIndianapolis, IN$17–$19 / hourIt is essential that the selected candidate is highly organized and capable of navigating and managing across multiple dimensions with precision and reliability to ensure the supported stakeholder maintains consistent communication and engagement with all other business partners. Key Attributes needed for this role:Collaborative Mindset: Success in this role requires the ability to work seamlessly across teams and with senior leadership, fostering strong relationships and contributing to a cohesive, high-performing environment.
Sterling Medical CorporationCertified Occupational Therapy Assistant (COTA) Sterling Medical CorporationCertified Occupational Therapy Assistant (COTA)Indianapolis, IN$80,000–$88,750 / yearSterling Medical, the leading provider of health care services for large companies and government agencies, is accepting resumes for Certified Occupational Therapist Assistant that meet the Qualifications below: Provide direct and indirect physical therapy or occupational therapy services under the supervision and direction of a licensed physical therapist or registered occupational therapist.
JobotNewAdministrative Manager JobotAdministrative ManagerIndianapolis, IN$60,000–$80,000 / yearInformation collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. Executive Assistant needed to empower our leaders, streamline operations, and enhance the client experience in a fast-paced, collaborative environment.
TalentBurst, Inc.NewAdministrative Assistant/Executive Assistant IV TalentBurst, Inc.Administrative Assistant/Executive Assistant IVIndianapolis, INIt is essential that the selected candidate is highly organized and capable of navigating and managing across multiple dimensions with precision and reliability to ensure the supported stakeholder maintains consistent communication and engagement with all other business partners. Collaborative Mindset: Success in this role requires the ability to work seamlessly across teams and with senior leadership, fostering strong relationships and contributing to a cohesive, high-performing environment.
SD Solutions LLCAdministrative Assistant – Federal Government Contractor SD Solutions LLCAdministrative Assistant – Federal Government ContractorIndianapolis, IN3+ years of experience; preferably supporting medium to large teams and performing administrative duties; Bachelors' Degree or equivalent years of experience is preferred; Ability to work well with teammates in a very fast-paced environment; Good analytical ability; Proactive and detail oriented; Able to quickly learn client environment/key stakeholders and understand the larger PMO support work; Ability to build and maintain meaningful client relationships; Excellent communication skills, both orally and written; Excellent customer service skills; Experience and solid working knowledge of Microsoft Office suite. SD Solutions seeks an Administrative Assistant to join our team in support of a project with the Department of Homeland Security – U.S. Customs and Border Protection – Program Management Office (PMO).
Apollo ITSNewAdministrative Assistant 3 Apollo ITSAdministrative Assistant 3Indianapolis, INBadge access (onboarding and changes) – requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential) . Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
LHH Recruitment SolutionsNewExecutive Assistant LHH Recruitment SolutionsExecutive AssistantIndianapolis, IN$70,000–$90,000 / yearLHH is currently seeking an experienced Executive Administrative Assistant for a fully onsite opportunity with a top client on the east side of Indianapolis. Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment.
New HOPENewExecutive Assistant New HOPEExecutive AssistantIndianapolis, INRequired Education and Experience: Executive AssistantAssociates Degree from an accredited college and two (2) years of experience working in an administrative support role OR a minimum of five (5) years of administrative support to senior leadership (executives, C-suite job titles, etc.) in lieu of education . Supports the New Hope Board of Directors and related governance functions, including preparation before, moderating all virtual elements during meetings, minute taking during board and committee meetings and all follow-up work.
Creative Bus SalesNewExecutive Assistant & Office Coordinator Creative Bus SalesExecutive Assistant & Office CoordinatorIndianapolis, IN$57,500–$67,500 / yearSince we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation's largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. We are seeking a highly organized, proactive, and personable Executive Assistant & Office Coordinator to support our executive team while ensuring the smooth day-to-day operations of a 100-person office.
New Hope of Indiana, IncNewExecutive Assistant New Hope of Indiana, IncExecutive AssistantIndianapolis, INPart timeAssociates Degree from an accredited college and two (2) years of experience working in an administrative support role OR a minimum of five (5) years of administrative support to senior leadership (executives, C-suite job titles, etc.) in lieu of education. Supports the New Hope Board of Directors and related governance functions, including preparation before, moderating all virtual elements during meetings, minute taking during board and committee meetings and all follow-up work.
Model1 Commercial Vehicles, Inc.Executive Assistant & Office Coordinator Model1 Commercial Vehicles, Inc.Executive Assistant & Office CoordinatorIndianapolis, Indiana$57,500–$67,500 / yearSince we got our start in 1980, Model 1 Commercial Vehicles has grown to become the nation’s largest dealership, representing more than 20 top manufacturers across the U.S. And we did it all by listening to and investing in customers like you. We are seeking a highly organized, proactive, and personable Executive Assistant & Office Coordinator to support our executive team while ensuring the smooth day-to-day operations of a 100-person office.
Cherry Bekaert LLPNewExecutive Assistant Cherry Bekaert LLPExecutive AssistantIndianapolis, IN$24.40–$43.27 / hourIn addition, we offer a comprehensive, high-quality benefits program which includes annual bonus, medical, dental, and vision care; disability and life insurance; generous Paid Time Off; retirement plans; Paid Care Leave; and other programs that are dedicated to enhancing your personal and work life and providing you and your family with a measure of financial protection. Ranked among the largest accounting and consulting firms in the country and consistently recognized as a Great Place to Work, Cherry Bekaert delivers innovative advisory, assurance and tax services to our clients.
Dawar ConsultingNewAdministrative Assistant III Dawar ConsultingAdministrative Assistant IIIIndianapolis, IN$40–$50 / hourSupport project management activities: status & progress reporting, documentation management, templates, and change control processes. Our client, a world leader in diagnostics and life sciences, is looking for an "Administrative Assistant III" based out of Indianapolis, IN.
OracleNewExecutive Assistant OracleExecutive AssistantIndianapolis, IN$27.07–$54.13 / hourOracle maintains broad salary ranges for its roles in order to account for variations in knowledge, skills, experience, market conditions and locations, as well as reflect Oracle's differing products, industries and lines of business. The role requires a tech-savvy individual who can utilize various tools like Slack, Zoom, and ideally Confluence, to facilitate online meetings and communications.
Apidel TechnologiesAdministrative Assistant 3 Apidel TechnologiesAdministrative Assistant 3Indianapolis, INContractorBadge access (onboarding and changes) requires 1-3 hours a day because we get several emails statewide, they would follow a process and would be given access to the program (highly confidential). Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.
House Buyers of AmericaExecutive Assistant (Remote) House Buyers of AmericaExecutive Assistant (Remote)Indianapolis, INRemote$60,000–$100,000 / yearFounded in 2001 and operating in 44 states, the company blends decades of real estate expertise with technology-driven operations to deliver speed, certainty, and consistent outcomes. Manage CEO's inbox to include screening, managing, and responding to emails and incoming communications, ensuring timely responses and prioritizing urgent matters.
Health & Hospital Corporation of Marion CountyNewSr. Executive Assistant (Project Administration Focus) Health & Hospital Corporation of Marion CountySr. Executive Assistant (Project Administration Focus)Indianapolis, INAs the sponsoring hospital for Indianapolis Emergency Medical Services, the city's primary EMS provider, Eskenazi Health is also home to the first adult Level I trauma center in Indiana, the first verified adult burn center in Indiana and Sandra Eskenazi Mental Health Center, the first community mental health center in Indiana, just to name a few. Reporting directly to a Chief-level Executive or Senior Leadership Team member, the Senior Executive Assistant (Project Administration Focus) is a key partner to senior leadership designed for a proactive, analytical, and technically capable professional.
Developmental Services, Inc. - ColumbusCounty Administrative Assistant Developmental Services, Inc. - ColumbusCounty Administrative AssistantNORTH VERNON, IN$14–$14
Immune BiopharmaAdministrative Assistant Immune BiopharmaAdministrative AssistantIndianapolis, INFull timeThe ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications. About Immune Biopharma: At ImmuneBio Pharma, we accelerate biotech and pharmaceutical innovation with a focus on practical, scalable solutions.
InterSources Inc.Administrative Assistant InterSources Inc.Administrative AssistantIndianapolis, INInterSources Inc. is a Small, Woman, and Minority-Owned Business Enterprise, ISO/IEC 27001, SOC 2 Type 2 certified company with massive 18+ years of diversified experience in providing IT Consulting Services, Artificial Intelligence, Data Analysis, Application Development, Cloud Services, Cybersecurity, Digital Marketing, ERP Management, Custom Software Development, Web Development, UI/ UX Design, System Integration, QA Support etc. 3 Years Ability to use Microsoft office suite (Word, Excel, PowerPoint, Outlook) 3 Years Strong written and verbal communication skills Required Strong organization skills Required Experience in a food preparation environment.
Christian Theological Seminary Inc.Administrative Assistant – Testify! Project Christian Theological Seminary Inc.Administrative Assistant – Testify! ProjectIndianapolis, IN$23–$25 / hourThe successful candidate will report to the program director and should possess the knowledge, skills, and ability to fulfill the essential functions of the position and demonstrate successful experience and proficiency in the following: Associate degree or higher, or equivalent combination of education and experience. Our community diversity helps us create an intellectually rigorous, spiritually formative, and emotionally supportive education that equips our students to go into the world and serve―whether that's in the church or the broader community.
Matchbook LearningNewAdministrative / Office Assistant (Bilingual) Matchbook LearningAdministrative / Office Assistant (Bilingual)Indianapolis, IN$43,000–$45,000 / yearAt Matchbook Learning, the Administrative Assistant is a vital part of a mission-driven team, working alongside a highly knowledgeable and skilled Office Manager who will support you, guide you, and set you up for success from day one. We are a school where every family deserves to feel welcomed, respected, and heard — and the Administrative Assistant plays a central role in making that a reality every single day.
Indianapolis Airport AuthoritySenior Administrative Assistant II Indianapolis Airport AuthoritySenior Administrative Assistant IIIndianapolis, INThis position will provide administrative support, which will involve scheduling appointments with internal and external attendees, accurately communicating with both internal and external parties, filing, composing memos and emails, researching, and creating presentations, generating reports, booking travel and managing expense reports, assisting on projects, preparing and monitoring PO's, invoices and expense reports as well as ordering office supplies when needed. The incumbent in this position will have excellent organizational skills, an ability to be proactive, strong initiative, good judgment, excellent communication (interpersonal, grammar, telephone) skills, and is proactive on all matters.
Krieg DeVault LLPLegal Recruiting and Professional Development Assistant Krieg DeVault LLPLegal Recruiting and Professional Development AssistantIndianapolis, INnullKrieg DeVault is seeking a Legal Recruiting and Professional Development Assistant to provides administrative, logistical, and project management support to the Chair of the Professional Personnel Committee and the Chair of the Talent Acquisition Committee. · Support the Chair of the Talent Acquisition Committee and the Chief Business & Talent Development Officer with full-cycle recruitment for associates, paralegals, staff attorneys, and other timekeepers.
Seth Whalen Allstate InsuranceAdministrative Assistant Seth Whalen Allstate InsuranceAdministrative AssistantIndianapolis, INIf you're eager to contribute to a team that cares deeply about its clients and its people, and you enjoy a role where you can make a tangible difference, we can't wait to learn more about you! Seth Whalen Allstate Insurance in Indianapolis, Indiana, is searching for a dedicated Administrative Assistant to join our vibrant team!
Edward Rose & SonsNewAdministrative Assistant Edward Rose & SonsAdministrative AssistantIndianapolis, INGeneral office support to include answering phone lines, screening, and properly routing calls, checking, and forwarding or responding to email correspondence, and in-person assistance to visitors and vendors including connecting visitors to appropriate team members or acting as a resource for inquiries. Manage the contractor bid process, including sending out the bid list, preparing bid letters, creating contracts and addendums, and reviewing contractor documents to meet the necessary requirements for each state and municipality.
Commonwealth Engineers, Inc.Administrative Assistant Commonwealth Engineers, Inc.Administrative AssistantIndianapolis, INOffice support functions such as answering phones, preparing memos and correspondence, preparing mailings, maintaining office equipment and supply orders, scheduling, creating presentations/spreadsheets/documents, and other general clerical duties as assigned. Additional tasks include but are not limited to, corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management as needed.
American Technology ConsultingExecutive Assistant (Copy) American Technology ConsultingExecutive Assistant (Copy)Indianapolis, INThe ideal candidate in this role should minimally have either * a Master's degree with 3+ years of experience, or * a Bachelor’s degree with 5+ years of experience, or * an Associate’s degree with 7+ experience, or * at least 8+ years of experience applying the below, with 2 years in an administrative, leadership, managerial, or supervisor capacity. * Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy.
American Technology ConsultingExecutive Assistant American Technology ConsultingExecutive AssistantIndianapolis, INThe ideal candidate in this role should minimally have either * a Master's degree with 3+ years of experience, or * a Bachelor’s degree with 5+ years of experience, or * an Associate’s degree with 7+ experience, or * at least 8+ years of experience applying the below, with 2 years in an administrative, leadership, managerial, or supervisor capacity. * Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy.
SavianceNewAdministrative Assistant (3-5 years) SavianceAdministrative Assistant (3-5 years)Indianapolis, INCoordinate and arrange travel, including more complex travel (e.g., international, multi-city travel) for business partners including (but not limited to) air, hotel and rental car. · Process expense reports, including complex reports (i.e. multi-currency), including reconciliation of corporate accounts used for business purposes in a timely and accurate manner.
OPS StaffingNewAdministrative Assistant OPS StaffingAdministrative AssistantIndianapolis, INAs an Administrative Assistant, you'll be the backbone ofour office, ensuring information flows seamlessly, calls are answered promptly, and files are well-organized. Don't miss this chance to launch a rewarding administrative career - apply today, and let's start this journey together!
Denis DevelopmentNewAdministrative Assistant Denis DevelopmentAdministrative AssistantIndianapolis, IN$35,000–$45,000If that's you this is an exciting opportunity for a pro-active detail-oriented individual who thrives in a collaborative environment and is eager to make a meaningful impact while earning a base and commissions. Job Responsibilities and Tasks: Report to the administrative lead or office manager for daily updates, accomplishments, and any issues requiring attention.
Indiana University Health IncAssistant-Administrative NEW Indiana University Health IncAssistant-Administrative NEWIndianapolis, INThe ideal candidate will bring strong organizational and executive-level administrative skills, a calm and professional presence, and the ability to thrive in a fast-paced, pediatric healthcare environment. This is a highly visible administrative role supporting the Chief of Neurosurgery at Riley Hospital for Children.
ScionHealthNewAdministrative Assistant ScionHealthAdministrative AssistantIndianapolis, INResponsible for initiating and coordinating the clerical and secretarial functions required of an administrative office such as managing correspondence and word processing, making travel arrangements, answering telephone and e-mail inquiries, organizing meetings and files. Kindred Hospital Indianapolis is a 59-bed long-term acute care hospital offering the same in depth care you would receive in a traditional hospital, but for an extended recovery period.
Dermatology Associates Of Indiana PAdministrative Assistant - Medical Office Dermatology Associates Of Indiana PAdministrative Assistant - Medical OfficeIndianapolis, INThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, bookkeeping and writing correspondence.
American StructurepointAdministrative Assistant American StructurepointAdministrative AssistantIndianapolis, INThis role ensures data accuracy, assists with employee lifecycle events, and delivers consistent service to employees while maintaining compliance and confidentiality. The Administrative Assistant provides administrative and operational support to the People Operations Team.
Dermatology Associates Of Indiana PNewAdministrative Assistant Medical Office Dermatology Associates Of Indiana PAdministrative Assistant Medical OfficeIndianapolis, INThe ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, bookkeeping and writing correspondence.
State of IndianaNewAdministrative Assistant 4 State of IndianaAdministrative Assistant 4Indianapolis, INStaff members inspect and monitor regulated entities; provide compliance and technical assistance; monitor and assess air, land, and water quality; use enforcement actions as necessary to ensure compliance; and respond to incidents involving spills to soil or waters of the state. Indiana Department of Environmental Management (IDEM): Our mission is to implement federal and state regulations to protect human health and the environment while allowing the environmentally sound operations of industrial, agricultural, commercial, and governmental activities vital to a prosperous economy.
WorkSmart Systems, Inc.Administrative Assistant - Tax/Accounting Department - ONSITE ONLY WorkSmart Systems, Inc.Administrative Assistant - Tax/Accounting Department - ONSITE ONLYIndianapolis, INRespond promptly and efficiently to inquiries and requests from internal and external stakeholders, such as Accounting and Payroll departments, along with clients and employees, regarding state payroll taxes. Based in Indiana with employees in 48 states, WorkSmart Systems has been helping small to mid-size businesses with their payroll, benefits, worker’s compensation and human-resources needs for over 25 years.
My3TechNewAdministrative Assistant (Indianapolis, IN) My3TechAdministrative Assistant (Indianapolis, IN)Indianapolis, INPrevious legal course work, paralegal, mathematics, analytical type coursework. Ability to build knowledge of the principles, practices, and the past and current trends of Civil Rights Field on a state and national level.
Commonwealth EngineersNewAdministrative Assistant Commonwealth EngineersAdministrative AssistantIndianapolis, INOffice support functions such as answering phones, preparing memos and correspondence, preparing mailings, maintaining office equipment and supply orders, scheduling, creating presentations/spreadsheets/documents, and other general clerical duties as assigned . Additional tasks include but are not limited to, corporate administrative support, preparation of project contract/specification documents, copywriting, proofreading, and database management as needed .
TTECNewAdministrative Assistant TTECAdministrative AssistantIndianapolis, INPurgatory cost reportsThis process is when a vendor starts a cost report, doesn't assign a program, and the program becomes caught in purgatory, meaning the vendor cannot go back and access the cost report. The Rate Setting Unit will create a checklist of items to verify on the cost report, before the director, manager, or auditor starts a Q&A after a cost report is completed.
DFREligibility Assistant - Front Desk DFREligibility Assistant - Front DeskNorth Vernon, IndianaThe Eligibility Assistant staff are front desk staff who are responsible for helping collect paperwork, processing or “pushing” applications and assisting clients who are applying and/or receiving public assistance among other administrative tasks. Knowledge Services has a great opportunity for a strong customer service focused individual who wants to make a difference in their daily work life with the FSSA / Division of Family Resources (DFR) as an Eligibility Assistant.
Indiana UniversityNewAdministrative Assistant Indiana UniversityAdministrative AssistantIndianapolis, IN$20.97–$27 / hourThisposition provides administrative support to Research Indianapolis (RSCH); the Institute for Human Health and Wellbeing (H2W); the Convergent Biosciences and Technology Institute (CBTI); the IU Indianapolis Arts and Humanities Institute (IAHI); and the Integrated Nanosystems Development Institute (INDI). Indiana University (IU) Research Indianapolis serves as a premier Research 1 (R1) urban hub, driving innovation across the health sciences; Science, Technology, Engineering, and Mathematics (STEM); and humanities.
Pinnacle PartnersNewAdministrative Assistant Pinnacle PartnersAdministrative AssistantIndianapolis, IN$55,000–$58,000 / yearPrepare for board meetings, scheduling calls, email communication, setting up the conference room, preparing documents needed . Responsibilities: Greeting guests/Customer service .
SparktekNewIN-DOH-Administrative Assistant SparktekIN-DOH-Administrative AssistantIndianapolis, INComplete Description: Purpose of Position/Summary: The incumbent works as diministrative Assistant with the Indiana Department of Health (IDOH) Food Protection Division (FPD), Rapid Response Team (RRT) and the Produce Safety Team. Responsibility: The individual will work with employees in the programs as well as other programs with the Division and with other agencies or departments as well as the general public to interpret program policy and procedures and maintian coordination of work.
American Technology ConsultingAdministrative Assistant American Technology ConsultingAdministrative AssistantIndianapolis, INUpon entering the role, individuals must have or obtain the following requirements: · General knowledge of office administrative functions, theories, and principles · Working knowledge of research techniques and report composition · Working knowledge of functions of other departments and agencies and their impact on the department · Learn and utilize agency and state government system applications · Effective written and verbal communication skills · Attention to detail and proofreading skills · Organizational skills with the ability to prioritize tasks effectively and multitask · Ability to use Microsoft Office Suite (Word, Excel, Publisher, PowerPoint, Outlook) · Ability to analyze procedures and policies and writes procedural manuals to recommend improvements · Ability to coordinate the work of the section staff · Ability to maintain cooperative work relationships * · Ability to establish and maintain effective working relationships with agency staff and various key stakeholders. The purpose of this AA position is to provide administrative support to the Division Directors and various managers and programs in the DTIP and the CDPCRH Division, which includes independent work on special projects to support the smooth, efficient operations of each division.
Colliers InternationalNewAdministrative Assistant Colliers InternationalAdministrative AssistantIndianapolis, INYou thrive on maintaining excellent records including processing invoices, managing couriers, organizing mail, ordering office supplies and helping organize social events. Provide general administrative support, including answering phones, responding to emails, and handling correspondence.
ElancoAdministrative Assistant II ElancoAdministrative Assistant IIIndianapolis, INFull timeHere, you’ll be part of a company that values and champions new ways of thinking, work with dynamic individuals, and acquire new skills and experiences that will propel your career to new heights. As a global leader in animal health, we are dedicated to innovation and delivering products and services to prevent and treat disease in farm animals and pets.
Blue Delta TechNewAdministrative Assistant Blue Delta TechAdministrative AssistantIndianapolis, INWe are hiring Administrative Assistants for multiple office-based roles in Indianapolis. Basic computer knowledge (Excel, email) .