NewMedical Assistant/Phlebotomist Oak Street HealthMedical Assistant/PhlebotomistTulsa, OK$18.50–$31.72As the nation’s leading health solutions company, we reach millions of Americans through our local presence, digital channels and more than 300,000 purpose-driven colleagues – caring for people where, when and how they choose in a way that is uniquely more connected, more convenient and more compassionate. Oak Street Health is on a mission to “Rebuild healthcare as it should be'', providing personalized primary care for older adults on Medicare, with the goal of keeping patients healthy and living life to the fullest.
NewDental Assistant My DentistDental AssistantBroken Arrow, OKHeartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in over 1,800 dental offices. Heartland Dental is the nation's largest dental support organization, providing non-clinical administrative support services to more than 3,000 supported doctors across 39 states and the District of Columbia in 1,900+ dental offices.
Administrative Assistant Lennar HomesAdministrative AssistantTulsa, OKFull timeLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Arrange for service and maintenance of office equipment, serve as liaison with vendors for equipment needs, and handle issues related to printers and other office machinery.
Executive Administrative Assistant Stand-By PersonnelExecutive Administrative AssistantClaremore, OKThis Executive Administrative Assistant opportunity offers a direct-hire role supporting executive leadership while playing a key part in keeping operations organized and efficient. The Executive Administrative Assistant acts as the right hand to the CEO, ensuring schedules, communication, and priorities stay organized and on track.
Executive Administrative Assistant I TD WilliamsonExecutive Administrative Assistant ITulsa, OKFull timeCoordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials. Supports executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
Administrative Assistant to the Executive Director of CSER Oral Roberts UniversityAdministrative Assistant to the Executive Director of CSERTulsa, OKEXPERIENCE/SKILLS/ABILITIES: • Minimum of 2 years administrative assistant experience • Familiarity with ORU platforms and systems desirable (Vision, Jaggaer, OMNI) • Professional demeanor • Organizational leadership and attention to detail • Excellent oral and virtual communication skills • Familiarity with webpage design and social media platforms desirable • Excellent reading, writing, and grammatical skills • Excellent interpersonal and customer service skills • Computer literacy with proficiency in Outlook, Office, Publisher, Adobe Pro, Zoom; website design (e.g. • Creates travel, event, and budget reports for the Executive Director; assists in annual and semiannual Board reports as well as project developmental materials under the Directors oversight.
NewAdministrative Assistant and Operations Manager Oral Roberts UniversityAdministrative Assistant and Operations ManagerTulsa, OKThe Administrative Assistant and Operations Manager provides high-level administrative, operational, and strategic support to the Vice President of Student Life and the Student Life Department. This position serves as a key coordinator for departmental operations, communication, scheduling, projects, budgeting, special events, and select student engagement initiatives.
Executive Administrative Assistant TDWExecutive Administrative AssistantTulsa, OklahomaCoordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials. Support executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
Executive Administrative Assistant T.D. Williamson IncExecutive Administrative AssistantTulsa, OKCoordinates logistics for small regional sales events, including liaising with event organizers and sales teams, utilizing an automated event platform for registration and communications, tracking costs to budget, overseeing inventory and shipping of marketing materials. Support executives by assisting with projects, events, managing invoices, processing check requests, preparing documentation, executing initiatives, gathering data, and performing related duties.
Administrative Assistant to Dean - College of Business Oral Roberts UniversityAdministrative Assistant to Dean - College of BusinessTulsa, OKThis role ensures the smooth functioning of the Dean's office by managing communications, coordinating schedules, supporting academic and strategic initiatives, and serving as a primary point of contact for faculty, staff, students, and external partners. Manage the Dean's phone line by screening, prioritizing, and intercepting calls, responding to inquiries and re-directing as needed.
Administrative Assistant Mill Creek Lumber and Supply CoAdministrative AssistantTulsa, OKPerform general administrative duties: Carry out day-to-day administrative tasks, such as managing correspondence, answering phone calls, responding to emails, scheduling meetings, and maintaining office supplies. Coordinate meetings and events: Schedule appointments, meetings, and conferences, and make necessary arrangements, including reserving venues, coordinating travel, and preparing meeting materials.
NewAdministrative Assistant Kloeckner Metals CorpAdministrative AssistantTulsa, OKThe Administrative Assistant handles a variety of routine clerical and administrative tasks including drafting correspondence, scheduling appointments, ordering supplies, and managing office events. Office Equipment: Operate and arrange repairs for office equipment like fax machines, copiers, and phone systems.
NewLegal Executive Assistant EquivityLegal Executive AssistantTulsa, OKEquivity is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. Case & Matter Support: Assist with setting up and maintaining matters within Clio or other case management systems, including updating contacts, notes, tasks, and documents .
Administrative Assistant (Parks) COUNTY OF TULSAAdministrative Assistant (Parks)OKAbility to organize and accomplish a variety of clerical duties; to exercise initiative and independent judgement; to perceive clerical errors; to understand and follow oral and written instructions; to understand and follow departmental policies and procedures; to maintain confidential information; to exercise tact, patience, and courtesy in dealing with others; to speak clearly, distinctly and in a pleasing tone; and to cooperate and work with others. Skill in receiving visitors; in maintaining accurate records and files; in proofreading; in using a personal computer, calculator, and other related office machines; in Microsoft Word and Excel as proved by passing a basic test; and in typing from straight copy as proved by passing a key boarding test (45 WPM).
Administrative Assistant Stand-By PersonnelAdministrative AssistantTulsa, OKThis position plays an important role in supporting daily office operations through administrative support, accounting assistance, scheduling coordination, and customer communication. Regular interaction with customers, drivers, vendors, and internal teams.
NewLegal Executive Assistant Equivity, Inc.Legal Executive AssistantTulsa, OKEquivity is seeking a reliable and detail-oriented Legal Assistant with hands-on experience using Clio to support attorneys and paralegals with administrative, client-facing, and workflow support tasks. Case & Matter Support: Assist with setting up and maintaining matters within Clio or other case management systems, including updating contacts, notes, tasks, and documents.
Office Assistant HireCallOffice AssistantTulsa, OKIf you have verifiable Office Assistant experience and you are interested in this position, please submit your resume to warren.mackey@hirecall.com or contact us for an appointment - 918-933-5555. The role also supports the executive/leadership team by acting as the front-facing ambassador that keeps the office running smoothly, professionally and hospitably.
Temp Administrative Assistant Stand-By PersonnelTemp Administrative AssistantBroken Arrow, OKThis role will focus on handling daily office tasks, returning calls, invoicing, and assisting with scheduling. We are seeking a reliable Office Assistant to provide temporary coverage while a team member is out of town.
Executive Assistant Half Moon PlumbingExecutive AssistantOwasso, OK$50,000–$65,000 / yearHalf Moon Plumbing is a growing, family-owned home services company built on doing good work, treating people with respect, and creating an environment where great people can thrive. This role is ideal for someone who enjoys creating order from complexity, takes ownership of outcomes, and wants their work to have a direct impact on a growing business.
Administrative Assistant/Collateral Duty Clerk Totally Joined For Achieving Collaborative TechniquesAdministrative Assistant/Collateral Duty ClerkBroken Arrow, OklahomaTJFACT is seeking a motivated Administrative Assistant/Collateral Duty Clerk to provide administrative and office support while performing collateral duties to enhance readiness and sustainment of AMSA and ECS operations in support of the 63d Readiness Division (RD) G4 East Region, United States (U.S.) Department of War (DOW) mission readiness requirements. Totally Joined For Achieving Collaborative Techniques (TJFACT) is a minority-owned, CVE-verified Service Disabled Veteran Owned Small Business (SDVOSB) performance driven professional services government contracting company that provides a broad spectrum of services and solutions to the U.S. government agencies and organizations.
NewSr Administrative Assistant J.B. Hunt Transport Services IncSr Administrative AssistantSand Springs, OKPreferred Qualification: Associates Degree in Business Management or Communication Ability to type quickly and accurately Communication skills Computer skills with Microsoft programs Data entry experience Detail oriented Experience in an administrative role Experience prioritizing and coordinating schedules Experience working in a fast-paced environment File management Self-motivated. Job Description: Key Responsibilities: Act as a liaison and interface with employees at all levels, other departments, customers and outside agencies, including high-level staff such as Senior Vice Presidents.
NewLegal Administrative Assistant / Legal Secretary Fuse3 SolutionsLegal Administrative Assistant / Legal SecretaryTulsa, OK$60,000–$70,000 / yearPosition: Legal Administrative Assistant / Legal Secretary Fuse3 Solutions isseeking a proactive and detail-oriented Legal Administrative Assistant to support attorneys in a fast-paced Tulsa office environment. This individual will play a key role in supporting both litigation and transactional matters while maintaining a high level of professionalism, organization, and confidentiality.
NewSr Administrative Assistant J.B. HuntSr Administrative AssistantSand Springs, OklahomaPreferred Qualification: Associates Degree in Business Management or Communication Ability to type quickly and accurately Communication skills Computer skills with Microsoft programs Data entry experience Detail oriented Experience in an administrative role Experience prioritizing and coordinating schedules Experience working in a fast-paced environment File management Self-motivated. Handle all incoming communications such as answering and screening calls, taking messages and answering routine questions, including attending to letters, emails, and visitors when necessary.
Administrative Assistant - Communication & Public Affairs Oral Roberts UniversityAdministrative Assistant - Communication & Public AffairsTulsa, OKAssists with academic operations including scheduling coordination, faculty support processes, reporting, curriculum-related documentation, and departmental workflow management. Assists in preparation of Faculty Load reports, Faculty Sharing reports, Budget reports, faculty teaching assignments, and annual reports.
NewLegal Administrative Assistant: Litigation & Transaction Fuse3 SolutionsLegal Administrative Assistant: Litigation & TransactionTulsa, OK$60,000–$70,000 / yearThe ideal candidate should possess a minimum of 3 years' law firm experience, strong organizational skills, and the ability to work independently. Fuse3 Solutions is seeking a proactive Legal Administrative Assistant to support attorneys in a fast-paced office in Tulsa, Oklahoma.
NewExecutive Assistant to the Area Commanders (6770) The Salvation Army USAExecutive Assistant to the Area Commanders (6770)Tulsa, OKrelieves Area Commanders of administrative detail; performs advanced, complex, and often confidential secretarial work with a broad scope of responsibilities; designs/prepares advanced reports, spreadsheets, and programming materials from start to finish; serves as liaison and supports and resources Tulsa Advisory Organizations; processes legal, legacy and trust matters; coordinates information and arrangements for meetings and events; responds to inquiries regarding Area Command programs and operations; ensures that day-to-day work complies with established policies and procedures. Serves as a liaison for Area Commanders and department heads with DHQ on occasions when information is being requested on local programs, services, and activities; ensures the accuracy, completeness and timeliness of the information being provided; Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures.
Administrative Assistant Reliance IncAdministrative AssistantTulsa, OKStand or Sit(Stationary position), Walk(Move, Traverse), Use hand/fingers to handle or feel (Operate, Activate, Use, Prepare, Inspect, Place, Detect, Position), Talk/hear(Communicate, Detect, Converse with, Discern, Convey, Express oneself, Exchange information), See (Detect, Determine, Perceive, Identify, Recognize, Judge, Observe, Inspect, Estimate, Assess), Repetitive Motion, Reaching, Stoop, kneel, crouch, or Crawl(Position self(to), Move), Pushing or Pulling. Our broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers.
NewLegal Assistant - Corporate Law ProRecruitersLegal Assistant - Corporate LawTulsa, OKEducation High school diploma required; an associate degree, paralegal coursework, or equivalent professional experience is a plus. Position Legal AssistantLocation Tulsa, OKExperience A minimum of 3 years of law firm experience required.
Senior Executive Assistant Spirit AeroSystems Holdings IncSenior Executive AssistantTulsa, OK$62,750–$96,200 / yearWe also provide eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work. Drug Free Workplace: We are a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies.
Administrative Assistant to Dean - Science & Engineering Oral Roberts UniversityAdministrative Assistant to Dean - Science & EngineeringTulsa, OKOral Roberts University is a non-profit organization whose staff and faculty actually make a difference in the lives of its students. EXPERIENCE/SKILLS/ABILITIES: Must be proficient in Microsoft Word and Excel and knowledgeable of computer hardware and software.
Administrative Assistant BrightliAdministrative AssistantTulsa, OklahomaA mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients. This position manages day-to-day administrative functions, supports staff and leadership, coordinates meetings and communication, maintains accurate records, and delivers a welcoming experience for all visitors and callers.
HR Assistant COUNTY OF TULSAHR AssistantOKHigh school diploma or GED and at least three years of satisfactory, full time paid employment as an Administrative Assistant or in Human Resources, or related work; or graduation from an accredited college or university with an Associate degree in Human Resources, or other related field; or a combination of education and experience substituting one year of the required education with one additional year of experience could be considered. Responsible for following up with injured workers to verify demographic, injury, contact information with the injury reporting system, calculates weekly pay, forwarding the Work- Related Injury report to the third-party vendor, and forwarding the injury report to the Workers' Compensation Supervisor.
Administrative Assistant- Mi-Tech Services, Inc. Michels CorporationAdministrative Assistant- Mi-Tech Services, Inc.Tulsa, OklahomaAs a full-service engineering, design, and construction services firm, Mi-Tech delivers comprehensive support for utility and infrastructure projects from planning and design through execution. Hair & Associates further strengthened our capabilities and resources, adding decades of specialized expertise in trenchless, geotechnical, and structural engineering to our core offerings.
Administrative Assistant Earle M. Jorgensen CompanyAdministrative AssistantTulsa, OklahomaFull timeOur broad network of facilities, superior inventories, extensive value-added processing capabilities, and world-class technology enables EMJ to provide unsurpassed service to our customers. This role supports managers and employees through a variety of organizational, communication, and documentation tasks while handling confidential and time-sensitive information.
NewAdministrative Assistant Satellite SheltersAdministrative AssistantTulsa, OklahomaSatellite Shelters, Inc., a leader in the mobile office and storage solution industry, is looking for an enthusiastic, dedicated, customer-focused, and FUN individual to join our team supporting our Tulsa Branch . Responsible for managing the business office as it relates to service, which also could include other operations and sales functions, ordering necessary supplies, and maintaining the front desk at times.
Administrative Assistant Burrell Behavioral HealthAdministrative AssistantTulsa, OKBrightli is on a Mission: A mission to improve client care, reduce the financial burden of community mental health centers by sharing resources, a mission to have a larger voice in advocacy to increase access to mental health and substance user care in our communities, and a mission to evolve the behavioral health industry to better meet the needs of our clients. This position manages day-to-day administrative functions, supports staff and leadership, coordinates meetings and communication, maintains accurate records, and delivers a welcoming experience for all visitors and callers.
Administrative Assistant GS9954 Oklahoma State UniversityAdministrative Assistant GS9954Tulsa, OK$16–$18 / hourSkills, Proficiencies, and/or Knowledge: Demonstrates exceptional comfort in a PC environment, showcasing advanced technical proficiency in the latest versions of software applications, including MS Office (Word, Excel, PowerPoint) and various multimedia tools (Adobe, etc.). The support personnel will assist faculty, staff, and students with administrative curricular tasks as well as other administrative duties assigned by the Director of Educational Development and/or Associate Dean for Curriculum.
Administrative Assistant Lennar CorpAdministrative AssistantTulsa, OKLennar is one of the nation's leading homebuilders, dedicated to making an impact and creating an extraordinary experience for their Homeowners, Communities, and Associates by building quality homes and providing exceptional customer service, giving back to the communities in which we work and live in, and fostering a culture of opportunity and growth for our Associates throughout their career. Requires the ability to work more than eight hours per day in the confined quarters of a construction trailer, the ability to operate a motor vehicle, read plans, climb stairs and ladders, bend, stoop, reach, lift, move and/or carry equipment which may be in excess of 50 pounds.
Manufacturing Support Administrative Assistant AAONManufacturing Support Administrative AssistantTulsa, OklahomaThe Administrative Assistant, is responsible for supporting the Director of Manufacturing and his team to help them stay organized and complete tasks that allow them to focus on more advanced responsibilities. Requires frequent visits to manufacturing facility with seasonal hot and cold temperatures, dust, and some chemical fume exposure.
Clinic Administrative Assistant Fresenius Medical Care AG & Co KGaAClinic Administrative AssistantTulsa, OKPHYSICAL DEMANDS AND WORKING CONDITIONS: The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. PURPOSE AND SCOPE: Executes secretarial and administrative assignments of confidential nature and relieves management of clerical, administrative and business detail as necessary.
Administrative Assistant Group 1 Automotive, Inc.Administrative AssistantTulsa, OklahomaFull timeThis role plays a key part in ensuring a smooth and efficient customer experience by assisting with paperwork completion, coordinating vehicle deal processing, and supporting daily office operations. About Us: Group 1 Automotive, Inc. (NYSE: GPI) is a Fortune 250 leader in global automotive retail, operating more than 250 dealerships and collision centers across the United States and United Kingdom.
Administrative Assistant I - Development (4978) The Salvation Army USAAdministrative Assistant I - Development (4978)Tulsa, OKCoordinates communication with the AR clerk, the Accounting Manager, and reporting from Sage accounting software about incoming gifts from Appeals, White Mail, delivery, CDS Global, Events, ACH transfers, bank wires, and any other means - matching these to Development activities, Interchange gathered information, and Sage postings. required; proficient in Microsoft Word and Excel; two years plus experience performing clerical work in an office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Administrative Assistant I - Development (6526) The Salvation Army USAAdministrative Assistant I - Development (6526)Tulsa, OKCoordinates communication with the AR clerk, the Accounting Manager, and reporting from Sage accounting software about incoming gifts from Appeals, White Mail, delivery, CDS Global, Events, ACH transfers, bank wires, and any other means - matching these to Development activities, Interchange gathered information, and Sage postings. required; proficient in Microsoft Word and Excel; two years plus experience performing clerical work in an office environment, or any equivalent combination of training and experience, which provides the required knowledge, skills, and abilities.
Service Administrative Assistant I Warren Power and Machinery IncService Administrative Assistant ITulsa, OKThe Service Administrative Assistant I schedules appointments, gives information to callers, and otherwise relieves officials of clerical work and minor administrative and business detail by performing the following duties. High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Administrative Assistant Commercial Lending BancFirst CorpAdministrative Assistant Commercial LendingOKCustomer Communication; on the telephone and in person Liaison between other departments within the bank to provide excellent customer service Wire Transfers/Funds, Transfers/Payments, Stop Payments, Operations/Problem Solving Coordinating loan document preparation Type loan memorandums and miscellaneous memos Review and maintain current loan portfolio Manage loan technical exceptions Perform other job related duties and special projects as assigned Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Employees enjoy excellent benefits and a learning environment that allows them to continuously improve their skills to deliver highly personalized service to customers.
Administrative Assistant- Full Time OSO COMMUNICATIONS INCAdministrative Assistant- Full TimeTulsa, OKThe Administrative Assistant at Oso Communications supports daily construction operations by managing permits, 811 locates, scheduling, and communication between field crews, utilities, city agencies, and businesses. This role keeps projects organized, ensures compliance, and acts as a key contact during emergencies or jobsite incidents.
Administrative Assistant - Library Oral Roberts UniversityAdministrative Assistant - LibraryTulsa, OKEXPERIENCE/SKILLS/ABILITIES: Requires a minimum of 5 years of administrative/secretarial experience, 60 wpm, and computer experience to include Microsoft Word, Excel, and PowerPoint. Coordinates and schedules meetings, appointments, and conferences between the dean and faculty, staff, administration, students, and the general public.
Administrative Assistant Oral Roberts UniversityAdministrative AssistantTulsa, OKThis individual is responsible for providing administrative and clerical support that contributes to the overall function of the department; serves as the main liaison between the public and department membersanswering general inquiries and connecting individuals to the appropriate department team member for assistance. Prepare and send invoices, maintain client databases, track accounts, and assist with copying and distributing production orders and other internal documents.
Administrative Assistant - Theatre & Dance Oral Roberts UniversityAdministrative Assistant - Theatre & DanceTulsa, OKReception duties: answer phone calls, take messages, answer questions from students and other relevant parties, direct students to proper advisor, schedule appointments for Directors and faculty, distribute forms, keep track of the office hours of faculty to assist students, assist student workers as needed, prepare and receive faxes, and answer email inquiries. Special hooding and departmental reception duties: set up and decorate rooms for homecoming and other departmental receptions, coordinate production of department reception/event posters and artworks, type reception programs and initiations, organize food items, hostess reception, supervise student help.
Medical Assistant JW Holland WellnessMedical AssistantBixby, OKFull timeThis hybrid position plays a vital role in both supporting our providers during treatments and creating a seamless, welcoming experience for our patients from the moment they arrive. At JW Holland Wellness & Aesthetics, we believe in helping people feel better and live better through personalized care and advanced medical and aesthetic treatments.