Advises and provides executive support to an executive/administrator; maintains an encompassing, organized overview of significant University and departmental responsibilities and deadlines; reviews, evaluates, develops, and interprets University and departmental policies and operational procedures; drafts multi-source communications/reports for executives/administrators and develops and distributes any other correspondences as directed; investigates, plans, organizes, interprets, and analyzes various sources of information in support of administrative reports and University and/or departmental business operations; manages and develops confidential information and systems including maintaining personnel records and salary information, and also manages institutional, historical, and ordinary documents; oversees the planning and implementation of special events (e.g., departmental and university wide presentations); serves as a liaison providing authoritative information, assistance, and advice to departments, various constituencies, and individuals at all levels (including national, state, regional, community, and campus levels); acts as a representative for departments and/or executives/administrators, as requested, which includes sitting on various committees and/or attending professional conferences; supervises staff, student workers, and extra help; evaluates staffing needs and ensures that the personnel needs of a department are being met; develops and reviews job descriptions for unit staff positions and oversees personnel transactions, hiring/searches; provides approval and submission of time cards and annual performance appraisals, etc. Describe your specific work experience acting as a representative and managing departmental budget activities (e.g., preparing budget projections for the fiscal year, planning distributions, approving and maintaining accounts, approving budget transfers and conducting budget reconciliations); maintaining an itemized record of expenditures, preparing expenditure reports and monitoring and tracking fiscal year project allocations.